OR4 - Legal & Regulatory

Question 1

Health, Safety & Environmental Management (BOK Definition)?

Answer 1

“The process of determining & applying appropriate standards & methods to minimise the likelihood of accidents, injuries or environmental impact both during the project & during the operation of its deliverables”

Question 2

Health, safety & work act (1974)’s 4 main provisions:

Answer 2

1.health, safety & welfare of ppl at work
2.protecting others from risks arising from activities of ppl at work
3.controlling use & storage of dangerous substances
4.controlling atmospheric emission of noxious or offensive substances

Question 3

Health, safety & work act (1974)’s 4 main provisions - 1.Health, safety & welfare of ppl at work CONCERNS…

Answer 3

-making sure all able to work in an environment as safe as reasonably practicable
-recognises some jobs are inherently dangerous e.g. working at height; so provisions must be made to ensure they understand their working environment & are competent to perform their duties safely

Question 4

Health, safety & work act (1974)’s 4 main provisions - 2.Protecting others from risks arising from activities of ppl at work CONCERNS…

Answer 4

-protecting others from risks arising from activities of ppl at work
-e.g. enclosed building sites so people are kept away from danger

Question 5

Health, safety & work act (1974)’s 4 main provisions - 3.Controlling use & storage of dangerous susbtances CONCERNS…

Answer 5

-controlled use & storage of dangerous substances
-e.g. propane gas bought for bbqs; gas stored in locked compound & have to give details when buying it

Question 6

Health, safety & work act (1974)’s 4 main provisions - 4.Controlling atmospheric emission of noxious or offensive substances CONCERNS…

Answer 6

-controlling atmospheric emission of noxious or offensive substances
-concerned with industries that produce waste products & make sure these are disposed of appropriately

Question 7

What should environmental matters consider?

Answer 7

-noise
-dust
-the protection of flora & fauna (dealing with wildlife can incur time & expense so must be allowed in the schedule & budget)
-waste
-sustainability (should be considered when procuring goods & services; as well as disposal)
-green IT (energy savings such as reducing equipment, monitoring consumption, redesigning systems)
-should be documented within any plans

Question 8

Employment Law?

Answer 8

-the “Working Hours” directive
-equal opportunities
-restricted working hours

Question 9

Contract Law?

Answer 9

-Project Manager should be familiar with main aspects of contract law
-important when working over seas or with contracts involving different countries

Question 10

Data Protection Legislation?

Answer 10

-UK’s implementation of General Data Protection Regulations (GDPR)
-aims to keep & use data for only the intended purpose
-appropriate arrangements to keep personal details secure in accordance with the Data Protection Act must be made
-data must be destroyed when it is no longer needed

Question 11

Freedom of Information Act?

Answer 11

-relevant when project is in the public sector
-Project Manager should ensure correct processes to secure data & provide info are in place as required
-project support team FOI responsibilities must be clearly specified

Question 12

What also forms areas of scope?

Answer 12

-compliance activities

Question 13

Q: Which of the following are examples of how the Health & Safety at Work Act 1974 protects others from risks arising from activities of ppl at work?
1. enclosing building sites to prevent public access
2. sheeting scaffolding to contain falling objects
3. training employees on safety procedures
4. storing propane gas in locked compounds
5. disposing of waste products appropriately

Answer 13

A:
1. Enclosing building sites to prevent public access
2. Sheeting scaffolding to contain falling objects

Question 14

Q: Identify the missing word in the following sentence: The Data Protection Act (DPA) requires that personal data collected during a project must be [?] when it is no longer needed.
-archived
-shared
-destroyed
-published

Answer 14

A: -
destroyed

Question 15

Q: State the main focus of the Data Protection Act (DPA) as it relates to project management.

Answer 15

A: Ensuring data is kept secure & used only for its intended purpose

Question 16

Q: What are 3 possible consequences of failing to follow legal & regulatory requirements? (3 marks)

Answer 16

1. Legal penalties & fines: non compliance with requirements can result in substantial financial penalties & fines; as well as legal actions against the organisation. E.g. violations of health & safety regulations or environmental laws.
2. Project delays & increased costs: failing to adhere to standards can lead to project delays as project may need to be halted until compliance is achieved; may result in increased costs due to need for rework, compliance measures, or legal fees to address the non-compliance issues.
3. Damage to reputation & loss of trust: non-compliance can severely damage organisation’s reputation, leading to loss of trust among stakeholders, clients & public; long-term negative impact on organisation’s ability to secure future projects, attract investments & maintain positive public image.

Question 17

Q: Explain 2 reasons why compliance with legal & regulatory requirements is important? (2 marks)

Answer 17

1. Protecting Health, Safety & the Environment: compliance ensures projects are conducted in manner that safeguards the well-being of workers, public & environment. This is essential for preventing accidents, injuries & environmental damage, aligning with ethical & legal obligations.
2. Maintains Operational Continuity & Avoiding Penalties: adhering to legal & regulatory requirements helps prevent legal actions & fines, which disrupt operations & incur additional costs. Compliance ensures smooth project execution & helps maintain the organisation’s reputation & financial stability.