GR4 - Integrated Planning

Question 1

What is the deployment baseline?

Answer 1

-the culmination of the scheduling process, which in a linear life cycle includes:
-requirements capture
-scope & quality defined
-creation of fully resourced schedule
-allowances for risk
-when used, the planned cost curve will be understood

Question 2

Baseline schedule & resources defined?

Answer 2

-when looking at an iterative life cycle
-scope & quality may vary
-work not achieved in a timebox, returned to the product backlog

Question 3

What specific thing must the Project Management Plan contain here?

Answer 3

-the product backlog (showing the most importance elements of the project)

Question 4

Important that the Change Control Approach…?

Answer 4

-reflects the need to embrace change in an iterative project & the ability of the development team to make small improvements within a timebox

Question 5

What does the Resources section of the Project Management Plan show?

Answer 5

-the skills required in the development team
-number of ppl in the team
-the commitment of the team to the life of the project

Question 6

Importance of Project Management Plan here?

Answer 6

-basis of monitoring & control
-is reviewed when changes are requested
-part of decision making process when deciding whether to incorporate the change or not

Question 6

Project Management Plan (PMP) key info:

Answer 6

-output of the Definition phase of project
-collection of plans & strategies describing the project’s objectives & the way it will be managed to ensure success
-based on the Business Case (output of the Concept phase), the project manager & team will be to decide best way to deliver the project’s products
-covers the what, why, when, how, where, who, how much & how good of the project

Question 7

What does an Integrated Baseline Review ensure?

Answer 7

-the baseline is realistic
-the scope can be completed on time & within budget

Question 7

What should be reconfirmed before the Deployment Baseline is approved?

Answer 7

-the scope re-confirmed
-the Business Case assumptions reviewed
-if using critical chain… the buffers should be reviewed & confirmed
-(good practice suggests a project professional should undertake an Integrated Baseline Review)

Question 8

Details of Project Management Plan - ‘What’?

Answer 8

-requirements
-scope
-product breakdown structure (PBS)
-work breakdown structure (WBS)
-statement of work (SOW)
-WBS dictionary - describes all the work packages in the WBS

Question 9

Details of Project Management Plan - ‘Why’?

Answer 9

-outline of why the product is needed (need to be careful this is commercially sensitive) e.g. a review of the current situation & the problem faced or the opportunity to grasp

Question 10

Details of Project Management Plan - ‘When’?

Answer 10

-schedule used to indicate when the various activities will happen
-resource requirements
-key milestones
-network diagram

Question 11

Details of Project Management Plan - ‘How’?

Answer 11

-largest section
-strategies/plans
-manage risk
-quality
-health & safety
-change control
-configuration management
-stakeholders
-communication

Question 12

Details of Project Management Plan - ‘Where’?

Answer 12

-geographical information

Question 13

Details of Project Management Plan - ‘Who’?

Answer 13

-info relating to the project team

Question 14

Details of Project Management Plan - ‘How Much’?

Answer 14

-documents budget & associated cash flow

Question 15

Details of Project Management Plan - ‘How Good’?

Answer 15

-details on the quality requirements
-acceptance criteria

Question 16

Once agreed, the Project Management Plan (PMP) should be…?

Answer 16

-baselined
-its content updated through configuration management system throughout the project

Question 17

Project Management Plan key people?
-written by?
-agreed by?
-read by?
-forms a?

Answer 17

-written by project team under guidance of the Project Managed
-agreed by Project Sponsor on behalf of the organisation & the Project Manager on behalf of the team
-used as a contract between them as a basis for all decisions about the future of the project (e.g. input for gate review or when major changes are requested)
-read by all stakeholders
-forms a reference point for all newcomers to the project

Question 18

What documents do not form part of the Project Management Plan? Why>

Answer 18

-risk register
-issue log
-change register
-quality register
-they are working documents & held & updated separately

Question 19

What are the main purposes of the Project Management Plan (PMP)?
1-to serve as a “contract” between Project Sponsor & Project Manager
2-to provide a detailed history of the project team members
3-to outline the project’s objectives & management strategies
4-to facilitate decision-making at decision gates & during major changes
5-to list all the personal contact details of stakeholders

Answer 19

1-to serve as a “contract” between Project Sponsor & Project Manager

3-to outline the project’s objectives & management strategies

4-to facilitate decision-making at decision gates & during major changes

Question 20

Identify the missing word in the following sentence: Before the deployment baseline is approved, the scope should be re-confirmed, the business case assumptions reviewed, & if using critical chain, the [ ? ] should be reviewed & confirmed.
-risks
-resources
-buffers
-schedule

Answer 20

-buffers

In projects using the critical chain method, buffers are included to manage uncertainties and ensure project completion within the planned timeframe. Before approving the deployment baseline, it is essential to review and confirm these buffers along with the scope and business case assumptions to ensure the project plan is realistic and achievable.

Question 21

State the phase during which the project management plan (PMP) is developed?

Answer 21

-Definition phase
-rationale: The project management plan (PMP) is developed during the Definition phase of the project. This phase focuses on defining the detailed plan for how the project will be executed & managed, based on the business case from the Concept phase.

Question 22

Identify 2 components of the PMP. (1mark)

Answer 22

1- Risk Management Plan
2- Quality Management Plan

Question 23

For each element of the PMP listed, described the purpose & reason for its inclusion. (4 marks)
-Risk Management Plan
-Quality Management Plan

FOR FLASHCARD PURPOSES THIS ONE ONLY NOTES THE RISK INFO ON BACK, USE SECOND FLASHCARD TO COMPLETE THIS 4 MARK Q ANSWER

Answer 23

Risk Management Plan:
-Purpose:The risk management plan outlines the process for identifying, analysing & responding to project
risks. It includes the methodology for risk management, roles & responsibilities, budget and & schedule for risk management activities, risk categories, risk appetite, risk thresholds, & the format
for the risk register.

-Reason for Inclusion: Including a risk management plan is essential to proactively manage potential risks that could impact the project’s success. By identifying risks early & planning appropriate responses, the project team
can mitigate negative impacts & capitalise on opportunities, thereby increasing the likelihood of achieving project objectives.

Question 24

For each element of the PMP listed, described the purpose & reason for its inclusion. (4 marks)
-Risk Management Plan
-Quality Management Plan

FOR FLASHCARD PURPOSES THIS ONE ONLY NOTES THE QUALITY INFO ON BACK, USE SECOND FLASHCARD TO COMPLETE THIS 4 MARK Q ANSWER

Answer 24

Quality Management Plan:
-Purpose: The quality management plan details the project’s quality objectives & the processes & procedures that will be used to achieve & maintain the desired quality levels. It includes quality assurance activities, quality control measures, quality standards, acceptance criteria, & continuous improvement mechanisms.

-Reason for Inclusion: Incorporating a quality management plan ensures that the project’s deliverables meet the specified
requirements & standards. It helps in preventing defects, reducing rework, & ensuring stakeholder satisfaction by delivering outputs that meet or exceed expectations. This plan also supports the project’s overall success by fostering a culture of continuous improvement &
high-quality standards.