Onboarding

Question 1

What is the definition of “Onboarding”?

Answer 1

Employee Onboarding refers to the process of welcoming and equipping new employees in a way that helps in improving overall retention, productivity and growth of the organization. It is much more than a standard induction process. This process aims at molding & fashioning employees to become familiar with their new workplace in a structured and timely fashion and bringing them “on board” with regard to company culture, understanding of job function and overall comfort level.

Question 2

How is the process of “Induction” defined?

Answer 2

Induction is the formal process of acclimatizing a newcomer to an organization. Typically, it involves an introduction to the organization by a senior manager; a guided tour of the workplace; introductions to co-workers and managers; an explanation of health and safety procedures; the completion of employment documentation, for payroll, pensions, etc.; a discussion with a personnel specialist (or the line manager) about employment policies and procedures (appraisal, grievance, equal opportunities, etc.) and a discussion with the line manager about the expectations ad requirements of the job and the immediate training needs. If a trade union is recognized, the newcomer will be introduced to their representative and provided with information about joining the trade union. Induction can last from several hours to a week, depending on the complexity of the work organization and job responsibilities.

Question 3

What are possible ways to structure an onboarding concept?

Answer 3

general: introduction, main part, end

structuring by time:

• pre-entry phase
• entry phase
• post-entry phase

structuring by content:

• work-oriented
• getting to know colleagues/company
• socialisation

structuring by organizational structure:

• task for corporation
• task for department
• task for team
• workplace organization

structuring by type of job/hierarchy

• onboarding for C-levels
• onboarding for technical/commerical/producing…staff
• onboarding for supervisors
• onboarding for interns/trainees

Question 4

How can you integrate Equal Employment Opportunities in HR Recruitment & Onboarding to help foster a more diverse workforce?

Answer 4

Recruitment:

• job advertisment
• screening resumes
• job interviews
• negotiating salary
• contracting

Onboarding:

• work-related
• getting to know the organization
• getting to know the colleagues
• becoming part of a tema
• participating in company activities
• participation in wokr-related decisions