NEBOSH NGC1 'PLAN' (element 2) Flashcards
HEALTH AND SAFETY MANAGEMENT SYSTEMS
SMS
HSG 65:
Managing for H and S.
OHSAS 18001:
The Occupational H and S Management System Standard
HSG 65
HSE’s ‘Managing for Health and Safety’ (PLAN-DO-CHECK-ACT cycle)
OHSAS 18001
Externally verified management standard: . Policy . Planing . Implementation and Operation . Checking and Corrective Action . Management Review . Continual Improvement
PLAN
H and S Policy - state what you want to achieve, who will be responsible for what, how you will achieve your aims, and how you will measure your success.
Decide how to measure performance. i.e. go beyond accident figures…use Active/Reactive indicators.
Consider fire and other emergencies. Co-ordinate plans/Co-operate with other workplace users.
Plan for changes.
Identify any legal requirements that apply to you.
DO
IDENTIFY YOUR RISK PROFILE
. assess the risks
ORGANISE ACTIVITIES TO DELIVER TOUR PLAN
. involve workers and communicate what is needed - discuss issues - develop positive attitude/behaviour
. provide adequate resources and competent advice
IMPLEMENT YOUR PLAN
. decide preventive/protective measures needed and implement them
. provide correct tools/equipment and maintain them
. train and instruct
. supervise….arrangements are followed
CHECK
MEASURE YOUR PERFORMANCE
. make sure your plan is implemented - paperwork on its own IS NOT a good performance indicator
. assess how well risks are being controlled and aims achieved - formal AUDITS can be useful
INVESTIGATE THE CAUSES OF ACCIDENTS, INCIDENTS AND NEAR MISSES
ACT
REVIEW REVIEW REVIEW YOUR PERFORMANCE
. LEARN FROM - accidents, incidents, ill-health records, mistakes, relevant experience, other organisations.
. RE-VISIT - plans, policy documents and RA’s - do they need updating
ACT ON LESSONS LEARNT, INCLUDING FROM AUDITS AND INSPECTION REPORTS
DRAWBACK TO HSG 65
HSG 65 is NOT a management standard that organisations can gain external certification/verification to
OHSAS 18001
OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM STANDARD
. successful certification to this standard shows to other parties (clients etc.) a robust management system able to stand up to close scrutiny
THE 6 ONGOING STAGES OF OHSAS 18001
OCCUPATIONAL H AND S POLICY PLANNING IMPLEMENTATION AND OPERATION CHECKING AND CORRECTIVE ACTION MANAGEMENT REVIEW CONTINUAL IMPROVEMENT
OCCUPATIONAL H AND S POLICY
set out overall H and S objectives
commit the organisation to legislation compliance
commit the organisation to continual improvement
be communicated to all employees
be communicated to all interested parties
be updated via periodic review
be authorised by top management
be documented
PLANNING
PROCEDURES ESTABLISHED, IMPLEMENTED AND MAINTAINED FOR THE EFFECTIVE:-
. identification of hazards and assessment and control of risks
. the standard hierarchy of of risk control to be used
. identification of any applicable law
. establishment of H and S objectives and a management programme to achieve those objectives
IMPLEMENTATION AND OPERATION
. the necessary organisation and resources in place to implement the plans
. people competent to perform tasks - training, awareness etc.
. systems in place to ensure communication of H and S
. employees consulted on H and S matters
. management MUST be documented
. control of risks MUST be documented
. emergency plans/procedures MUST be in place
CHECKING AND CORRECTIVE ACTION
PROCEDURES ESTABLISHED, IMPLEMENTED AND MAINTAINED FOR THE EFFECTIVE:-
. monitoring/measurement of H and S performance - (proactive-reactive-qualitative-quantitative)
. evaluation of legal compliance requirements
. accident/non-conformance investigated with remedial action implemented
. recording of OHS monitoring data
. internal auditing of OHS SMS
MANAGEMENT REVIEW
a periodic review of H and S management system to ensure continuance of effectiveness
PURPOSE AND IMPORTANCE OF A HEALTH AND SAFETY POLICY
HAVING A WRITTEN H AND S POLICY IS A LEGAL REQUIREMENT - HSWA 2(3) - WHERE EMPLOYER HAS 5 OR MORE EMPLOYEES
. has a role in decision making of senior (formulation), middle and junior management (implementation)
. sets out H and S aims who is responsible for
. achieving those aims
. how the aims are to be achieved
LEGAL DUTIES
section 2(3) requires an employer of 5 or more employees to prepare a written H and S policy inclusive of :-
. general statement of policy
, organisation
. arrangements
MHSWR 1999 REG 5
places a legal duty on the employer of 5 or more employees to make arrangements for the effective :-
. planning . organisation . control . monitoring . review of the preventive/protective measures.
These arrangements must be recorded if 5+ employees
THE 3 PARTS TO A HEALTH AND SAFETY POLICY
General Statement of Intent
. management of H and S philosophy
. signed by CEO, MD, etc.
. dated
Organisation
. roles and responsibilities
. chain of command
Arrangements
. the arrangements in place for effective management of H and S in general terms…..i.e.
. how RA’s are to be carried out
. ensuring the safety of visitors
GENERAL STATEMENT OF INTENT SECTION - AIMS
. meeting legal obligations
. provision of safe workplace, equipment, a SSW (SWS), information, instruction, training, supervision
. RA’s for all relevant work activities
. performance monitoring
. adequate resources - i.e. expert H and S advice
. effective workforce consultation/communication
UPPER TIER SITES TO SEND A ‘SITE SAFETY REPORT’ TO THE AUTHORITY FOR APPROVAL
SETTING “SMART” OBJECTIVES/AIMS
(S) SPECIFIC - a clearly defined objective
(M) MEASURABLE - is it possible to measure success
(A) ACHIEVABLE - can it be done
(R) REASONABLE - within set timescale/resources
(T) TIME-BOUND - objective timescale for completion
H AND S OBJECTIVE CONSIDERATIONS
. who is going to set objectives - senior management possibly with HS Adviser assistance
. how objectives will be set at each functional level - set/agree personal targets etc.
. legal and other requirements - acts, company policy
. hazards and risks
. technological options - new technologies available ?
. financial, operational, business requirements - no conflict of goals
. the views of interested parties - i.e. employees, supervisors, managers, contractors, clients, customers, co-operates, suppliers, manufacturers, designers etc.
ORGANISATION SECTION
The ‘Organisation’ section of the HS policy will usually reflect the management hierarchy and allocate responsibilities.
ORGANISATION HIERARCHY AND THEIR RESPONSIBILITIES
C.E.O. or MD
. responsible for entire organisation
MANAGEMENT AT ALL LEVELS
. responsible for safety measures in place and operational
ALL EMPLOYEES
. responsible for always acting safely at work
COMPETENT PERSONS
. competent to carry out 1+ specialist HS duties i.e. fire marshal, first aider
SPECIALIST HS PRACTITIONERS
. responsible for HS advice/support
ARRANGEMENTS SECTION
general arrangements that exist to manage HS
GENERAL HS MANAGEMENT ARRANGEMENTS
. carrying out RA’s
. supplying HS information, instruction and training
. accident/near-miss reporting/recording/investigation
. HS worker consultation
. developing SSW and permit to work systems
. specific hazard details and identification
. welfare and First-aid provision
. housekeeping
. Fire safety and prevention
. emergency procedures
. communication of HS
. compliance monitoring i.e. audits, noise, HAV’s etc
SPECIFIC RISK EXAMPLES
. lone working
. noise exposure
. HAV’s
. exposure control - toxic materials etc.
. crowd control
. specific health surveillance requirements
. waste disposal
REVIEWING POLICY SECTION
policy should be reviewed on a regular basis…annually etc. However, other circumstances can ‘trigger’ reviews.
POSSIBLE POLICY REVIEW ‘TRIGGERS’
. changes to key personnel - C.E.O. or MD
. changes to management structure
. a management takeover
. changes to type of work organisation does
. recommendation by a safety audit
. request from 3rd party - client, insurance company etc.
