Monitoring and Control

Question 1

What are the parts of a Project Management process?

Answer 1

1) Defines
2) Plans
3) Monitors
4) Controls
5) Delivers projects

Question 2

How to look projects?

Answer 2

1) Verbally: talking, getting a feel for team progress
2) Written reports: Capture many data types.
3) Project team meeting
4) management by exception
5) always define methods in advance

Question 3

Monitoring progress, can be displayed:

Answer 3

1) On the network chart
2) On the Gantt Chart
3) On a Milestone slip chart
4) On an Earned Value chart

Question 4

What types of Milestones can be identified?

Answer 4

1) Significant events
2) No duration / no resource
3) Important progress points
4) Key review gates in project life cycle
5) can be related to payment
6) Unambiguous - or should be; avoid weekly defined milestone
7) Clearly indicated on Gantt
8) Must have an owner to report on whether it has been reached or not

Question 5

What are the advantaged of a milestone slip chart?

Answer 5

1) Clear view of milestone progress
2) Overcomes % complete ambiguity
3) Milestone historical progress
4) Knock-on effects on one milestone to the next
5) Forecasting
6) What if scenarios

Question 6

What types of project control does it exist?

Answer 6

1) Advice
2) Emphasis and clarification of task objectives
3) Setting priorities between tasks
4) Adjustments to the scheduling of tasks
5) Modifications to the Project Plan
6) Buying in of resources
7) Approval or otherwise of task commencement
8) Deployment/reassignment of personnel
9) Deployment/availability of resources