Module 6

Question 1

In SAP a _______ is an electronic record of a business transaction.

Answer 1

document

Question 2

Documents are the link between the _______ and _______.

Answer 2

transaction;posting

Question 3

Documents typically contain:

1) _______ _______: data valid for the entire document
2) _______ _______: at least two, a debit and a credit

Answer 3

header data;line items

Question 4

What classifies transactions, uses a particular number range, and determines what type of accounts the document can be posted to

Answer 4

document type

Question 5

Document number ranges are defined for a particular _______.

Answer 5

year

Question 6

Each transaction has a unique document number within a _______ _______ and _______ _______.

Answer 6

company code;fiscal year

Question 7

T/F: Document numbers can be externally assigned.

Answer 7

True

Question 8

Special periods allow for:

Answer 8

Corrections to periods that are now past

Question 9

_______ _______ _______ can define when periods are available for posting.

Answer 9

Open posting periods

Question 10

T/F: You can set open posting periods by account type.

Answer 10

False

Question 11

Tolerance groups set:

Answer 11

account limits for employees

Question 12

You can define a default tolerance group by

Answer 12

leaving the group field blank

Question 13

This configuration activity determines items like:

• which company codes are included in payment transactions and which make payments
• which payment methods can be used
• from which bank accounts payments are made

Answer 13

payment program

Question 14

Each document has an associated number range which determines _____________…

Answer 14

the type of account to which the document can be posted.

Question 15

Documents can only be posted in ___________…

Answer 15

valid posting periods

Question 16

A unique posting period can be defined for each company code, or a group of company codes, with a __________ __________ __________.

Answer 16

posting period variant

Question 17

______ ______ are used in the R/3 system as a security measure to limit the dollar amounts an employee can enter in a transaction.

Answer 17

Tolerance groups

Question 18

Examples of limits that can be set by tolerance groups

Answer 18

• max document amount the employee is authorized to post
• max amount the employee can enter as a line item in a customer or vendor account
• max cash discount percentage the employee can grant in a line item
• max acceptable tolerance for payment differences for the employee

Question 19

You can define different tolerance groups for different __________.

Answer 19

employees

Question 20

Which configuration activity determines items like:

• which company codes are included in payment transactions and which make payments
• which payment methods can be used (check,bill of exchange)
• specifications dependent on the country or paying company code
• from which bank accounts payment is made according to defined rule

Answer 20

Set up a payment program