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BTM 226 > Module 4: Intro to Enterprise Systems > Flashcards

Module 4: Intro to Enterprise Systems Flashcards

1
Q

What is Data in an enterprise system?

A

Organizational data (levels, elements)
Master data
Transaction data (associated with process steps)

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2
Q

What is organizational data?

A

Defines the structure of the enterprise in terms of legal or business purposes
Data rarely changes

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3
Q

What is transaction data?

A

Data generated during execution of process steps
Requires: Organizational data, master data and situational data

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4
Q

What is master data?

A

Long-term data that typically represents entities associated with various processes (customer, vendor, material)
Typically include general data, financial data, and area-specific data

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5
Q

What are transaction documents?

A

Requisition, purchase order, invoice, delivery document, etc.

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6
Q

What are FI documents?

A

Record the impact on financial accounting

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7
Q

What are CO documents?

A

Record the impact on management accounting

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8
Q

What are material documents

A

Record the impact on material status (value, location)

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9
Q

What is reporting?

A

It is transactional system (OLTP) vs. informational system (OLAP)

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10
Q

What are types of reporting options?

A

Works lists in SAP ERP
Online lists in SAP ERP
Analytics in SAP ERP
Analytics in SAP BW

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11
Q

What are enterprise systems?

A

They are complex and powerful information systems

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12
Q

What are some architecture of enterprise systems?

A

Client-Server
Server-Oriented

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13
Q

What is service oriented architecture?

A

Web services: used to expose ES functionality, standard interface - input and output
Composite applications: connect multiple applications via Web services, build new capabilities without changing the underlying applications

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14
Q

What are enterprise resource planning systems?

A

They focus on primary internal operations and organizations
Integrate functional and cross-functional business processes
SAP is a fully integrated, global ERP system
Supports multiple languages and currencies

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15
Q

What are some SAP ERP modules?

A

Production Planning (PP)
Materials Management (MM)
Sales and Distribution (SD)
Plant Maintenance (PM)
Project Systems (PS)
Quality Management (QM)
Financial Accounting (FI)
Management Accounting/Controlling (CO)
Human Resources (HR)
Business Intelligence (BI)

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16
Q

What are some examples of application suites

A

Enterprise resource planning (ERP)
Supply chain management (SCM)
Supplier relationship management (SRM)
Product lifecycle management (PLM)

17
Q

What are applications platforms?

A

They are enterprise operating systems.

18
Q

What is a client at the organizational level?

A

It is the highest organizational level that represents the enterprise; comprised of many companies

19
Q

What is organizational level company code?

A

Central organizational element in financial accounting
Books are maintained at this level for legal reporting
Identifies legal entities in an enterprise
Legally independent from other companies in the enterprise
Client can have multiple company codes
Company code must belong to only one client

20
Q

What is a plant?

A

It performs multiple functions
Used by many processes
Represents factory, warehouse, office, distribution centre, etc

21
Q

What is master data?

A

Long-term data that typically represent entities associated with various processes: customer, vendor, material
Typically include general data, financial data, area-specific data

22
Q

What is material master data used for?

A

Material master data is used in procurement, fulfillment, production, material planning, asset management, project systems, lifecycle data management

23
Q

What is material master data grouped on?

A

Process, material type, and organization element

24
Q

What are material types?

A

Raw materials
Semi-finished goods
Finished goods
Trading goods

25
Q

What is organizational level?

A

Same material can be used differently by different organizational levels
Different company codes: HALB in one, FERT in another
Different plants: Only exports or imports in specified plants, not all
Different sales-related organizational elements: wholesale vs retail

26
Q

What is transaction data?

A

Data generated during execution of process steps
Requires: organizational data, master data, situational data

27
Q

What are documents?

A

Record of transactions:
Transaction documents are requisition, purchase order, invoice, delivery document, etc
FI documents record the impact on financial accounting
CO documents record the impact on management accounting
Material documents record the impact on material status (value, location)

28
Q

What is OLTP (transactional)?

A

Detailed, transactional data

29
Q

What is a data warehouse?

A

It is a data aggregation and reduction using qualitative reduction by aggregating by time period, quantitative reduction by selecting key figures, in ERP: information structures, in BW: infocubes, info providers, etc

30
Q

What is OLAP (informational)?

A

Various analysis tools
In ERP: information systems (OLAP lite)
In BW: various reporting tools

31
Q

What are work lists?

A

It is a list of work to be completed such as a picking due list, billing due list, delivery due list

32
Q

What are some examples of information systems?

A

Logistics information systems (Purchasing IS, Sales IS, Inventory control IS, Shop floor IS)
Financial information systems (GL reporting, receivables, payables)
Human resource information systems (personnel, positions, payroll)

33
Q

What are information structures?

A

Standard
User-defined information structures
Standard analysis
Flexible analysis

34
Q

What does OLAP provide?

A

It provides reporting based on aggregated data in information structures

BTM 226 (15 decks)

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