Module 3 Competency 2: Finance Flashcards
Principal Agency responsible for DoD Finance
DFAS
Legally establishing benefits to any person, business, or government unit meeting eligibility requirements: such as Travel Pay, MILPAY, CIVPAY, and Contract/Vendor Pay
Entitling
Travel Order, Contracts, and Purchase requests, and training orders are required in which cycle of the Entitlement Process
Authorization
Prior to making/payment, what should you verify on the acceptable “Authorizing” documents
1) Authorized by designated official 2) Contain evidence that performance has occurred 3) Contain actual or estimated computation of funds due 4) Properly Certified for payment
Authority for DoD to make payments
Must be complete and accurate data
Use only forms approved by Comptroller General
Disbursement Voucher
What Key Supporting Documentation must a disbursement voucher be supported by
1) Copy of Contract
2) Proper Invoice
3) Proof of Receipt
4) Acceptance Documentation
What are the five elements of a voucher for a valid transaction
1) Voucher Heading and Date
2) Accounting Classification to be charged
3) Amount to be disbursement
4) Method of Disbursement
5) Payee
How are disbursement voucher numbers assigned
Consecutively starting at the beginning of the FY
What Public law states:
1) Certifying Officers are responsible for any wrong payment or over-obligation of government funds resulting from their negligence
2) Internal Controls requires officers be independent and separate from Disbursing Officers, when Practical
P.L. 104-106 (NDAA) of 1996
Who are:
1) DoD Military and Civilian Members designated in writing
2) Provide Source data or service (such as receiving official, cardholder, or automated system admin to Certifying Officer or Disbursing Officer of Payment Process
Departmental Accountable Officers
Requires Certifying Officers within the department
31 USC 3325
Who is Pecuniary liable for erroneous payments
Certifying Officer
Which document is Accountable Officers and Certifying Officers appointments documented on
DD Form 577
Who is responsible for disbursing money
Disbursing Officer
Who examines if vouchers are in proper form
Disbursing Officer
Who is not eligible for appointment and may not appoint Certifying Officer
Disbursing Officer
Military members pay is calculated on ____
30-Day Month
Certifying MILPAY entitlements requires and understanding of ________
FMR Volume 7A
Who provides DFAS with direction, authority, and control
Under Secretary of Defense (Comptroller)
DFAS is designated by who
Secretary of Defense
Who is the principal responsible for finance and accounting in DoD
Director of DFAS
What is it called when Military personnel receive pay in special circumstances because of special position or duty, such as, Medical or Dental Officer and/or Hazardous Duty or Submarine Duty
Special Pay
How many days of leave do Military personnel receive per year
30 Days
Upon separation or retirement, how many days of unused leave accumulated through their careers can Military members sellback
60 Days