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CDFM Module 2.1 > Module 2.1 Planning, Programming, Budgeting, and Execution (PPBE) Overview > Flashcards

Module 2.1 Planning, Programming, Budgeting, and Execution (PPBE) Overview Flashcards

1
Q

The process used by DoD to acquire, allocate, account for, and analyze personnel and financial resources.

A

The Planning, Programming, Budgeting, and Execution (PPBE) process

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2
Q

Actions and decisions in these phases of the PPBE result in the DoD portion of the President’s Budget?

A

The First three phases of the PPBE: Planning, Programming, & Budgeting

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3
Q

Which phase of the PPBE is said to be an ongoing process of evaluation?

A

The Execution phase or “Execution Review”

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4
Q

It is the process the DoD uses to determine the dollar amounts for programs to be submitted to Congress as part of the President’s Budget

A

The PPBE process

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5
Q

Establishes the framework and provides the mechanisms for decision-making for the future.

A

The PPBE

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6
Q

It provides the opportunity to reexamine prior decisions in light of the present environment (e.g., evolving threats and changing economic conditions.

A

PPBE process

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7
Q

What is the ultimate objective of the PPBE?

A

Provide the entire Defense Department with the most effective mix of forces, equipment, manpower, and support attainable within fiscal constraints of the federal government.

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8
Q

What is PPBE?

A

Planning, Programming, Budgeting, and Execution. It is the process used by DoD to acquire, allocate, account for, and analyze personnel and financial resources.

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9
Q

Objective of the PPBE:

A

To provide the most effective mix of forces, equipment, manpower, and support attainable within fiscal constraints.

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10
Q

It has four phases. Actions and decisions of the first three phases result in DoD portion of the President’s Budget.

A

Planning, Programming, and Budgeting phases of the PPBE.

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11
Q

It has four phases. The fourth and final phase is an ongoing process of evaluation, measurement, and assessment of how well the prior two phases have met the needs of the war fighters and, if necessary, the adjustment of resources to achieve desired performance goals.

A

The Execution phase, more accurately titled “Execution Review”, of the PPBE.

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12
Q

Process DoD uses to determine the dollar amounts for programs to be submitted to Congress as part of the President’s Budget?

A

PPBE

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13
Q

It establishes the framework and provides the mechanisms for decision-making for the future, and provides the opportunity to reexamine prior decisions in light of the present environment.

A

PPBE

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14
Q

Provide support to the PPBE process as designed in DoD 7045.14

A

Officials on the OSD Staff

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15
Q

In each PPBE phase, strive to provide operational Combatant Commanders the best mix of forces, equipment, and support attainable within resource constraints.

A

The DoD Components

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16
Q

Play a major part in the planning phase of the PPBE. They have input to and/or review of every product and step of the process.

A

Joint Chief of Staff (JCS) and Combatant Commanders

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17
Q

Prepares the annual PPBE calendar of key events in consultation with USD(C) and USD(P).

A

D, CAPE

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18
Q

Provides policy direction for the PPBE.

A

The SECDEF

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19
Q

They have program execution authority and responsibility for the PPBE.

A

DoD Components

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20
Q

They provide support to the PPBE process as designated in DoDD 7045.14

A

Officials on the OSD Staff

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21
Q

The DoD _____ provide advice and information as requested by OSD to permit assessment of execution and accountability.

A

Components

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22
Q

In each PPBE phase, they strive to provide operational Combatant Commanders the best mix of forces, equipment, and support attainable within resource constraints.

A

The DoD Components

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23
Q

Key Officials and Organizations involved in the PPBE Process

A
  1. SECDEF
  2. DEPSECDEF
  3. Joint Chiefs of Staff
  4. Vice Chairman of the JCS
  5. Heads of DoD Components
  6. Combatant Commanders
  7. USD (R&E)
  8. USD (A&S)
  9. USD (C)/CFO
  10. Director Cost Assessment & Program Evaluation (D, CAPE)
  11. Defense Acquisition Board (DAB)
  12. Deputy’s Management Action Group (DMAG)
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24
Q

A) Prepare and publish: (1) DoD fiscal guidance. (2) DoD programming guidance. (3) Programmatic decision docs in coordination with the USD(C)/CFO. (4) The Future Years Defense Program (FYDP).

B) Conduct and coordinate the DoD program review.

C) Provide independent analysis and advice to the Secretary and Deputy Secretary of Defense concerning plans, programs, budgets, and capabilities in relation to U.S. defense objectives, projected threats, estimated costs, and resource constraints established in the PPBE process.

A

The D, CAPE

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25
Q

Principal adviser and assistant to the SECDEF for budgetary and fiscal matters.

A

The Under Secretary of Defense (Comptroller)/Chief Financial Officer (USD(C)/CFO)

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26
Q

Advises the SECDEF and DEPSECDEF on all PPBE matters related to financial management.

A

USD(C)/CFO

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27
Q

Analyses of force planning and programming as part of the process upon which DoD force structure, system acquisition, and other resource allocation actions are based.

A

USD(C)/CFO

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28
Q

Conducts and coordinates the budget review by evaluating the DoD Component budget submissions for financial appropriateness while maintaining the administration’s fiscal controls.

A

USD(C)/CFO

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29
Q

Conducts program execution and performance reviews

A

USD(C)/CFO

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30
Q

Prepares and publishes budget decision documents in coordination with Director, CAPE.

A

USD(C)/CFO

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31
Q

Prepares the DoD budget submission to the Office of Management and Budget (OMB).

A

USD(C)/CFO

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32
Q

Serves as the conduit within DoD for the Defense portion of the President’s Budget

A

USD(C)/CFO

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33
Q

Presents and justifies the DoD budget to the Congress.

A

USD(C)/CFO

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34
Q

Advises the SECDEF and DEPSECDEF on overall financial management, accounting policy, and systems.

A

USD(C)/CFO

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35
Q

Advises the SECDEF and DEPSECDEF on budget formulation and execution, contract audit administration, and finance and accounting operations.

A

USD(C)/CFO

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36
Q

Has oversight responsibility for the Defense Finance and Accounting Service (DFAS) and the Defense Contract Audit Agency (DCAA).

A

USD(C)/CFO

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37
Q

Maintains the Comptroller Information System

A

USD(C)/CFO

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38
Q

Advise the SECDEF and DEPSECDEF on auditability of DoD financial statements.

A

USD(C)/CFO

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39
Q

Conducts and coordinates the planning phase of the PPBE

A

USD(P)

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40
Q

Prepares, coordinates, and publishes planning guidance for the employment and development of the force.

A

USD(P)

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41
Q

Leads DoD-wide efforts for the National Defense Strategy, including development of the defense strategy.

A

USD(P)

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42
Q

Reviews defense planning scenarios and national plans to determine the demands that might be placed on the DoD, identify shortfalls, and guidance resource allocations based on strategic analysis when appropriate.

A

USD(P)

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43
Q

Advises the SECDEF and DEPSECDEF concerning plans, programs, capabilities, and budgets to meet U.S. objectives and counter projected threats and on the degree to which the DoD program supports the defense strategy.

A

USD(P)

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44
Q

Advises the SECDEF and DEPSECDEF on all PPBE matters related to acquisition, technology, logistics, installations, equipment, and environment function.

A

USD(A&S)

45
Q

Ensures approved programs are fiscally and technically executable within available resources within the Defense Acquisition System process.

A

USD(A&S)

46
Q

Assists in development of resource planning goals, programming objectives, and related guidance.

A

USD(A&S)

47
Q

Advises the SECDEF and DEPSECDEF on all PPBE matters related to technology, research, and engineering.

A

USD(R&E)

48
Q

Serves as the Chief Technology Officer for the Department of Defense

A

USD(R&E)

49
Q

Provides advice and assistance in developing policies for rapid technology transition.

A

USD(R&E)

50
Q

Prepares and publishes DoD fiscal guidance; programming guidance; programming decision documents; and Future Years Defense Programs (FYDP.)

A

Director, Cost Assessment and Program Evaluation (D, CAPE)

51
Q

Conducts and coordinate the DoD program review.

A

D, CAPE

52
Q

Provide independent analysis and advice to the SECDEF and DEPSECDEF on plans, programs, budgets, and capabilities of U.S. defense objectives.

A

D, CAPE

53
Q

Leads analytical efforts in support of the NDS and provide cost estimates for NDS initiatives

A

D, CAPE

54
Q

Prepares the annual PPBE calendar of key events in consultation with USD(C) and USD(P).

A

D, CAPE

55
Q

Chaired by the USD(A&S), this board oversees development and production of major weapon systems. The board represents an important link between PPBE and the acquisition process by assuring that requirements for new systems are consistent with DoD long-range strategy and that system funding is accomplished within PPBE.

A

The Defense Acquisition Board

56
Q

PSA and advisor to the Secretary and Deputy Secretary of Defense for Total Force management; National Guard and Reserve Component affairs; health affairs; readiness and training; military and civilian personnel requirements; language; education of dependents; equal opportunity; morale, welfare, and recreation; and quality-of-life matters

A

The Under Secretary of Defense for Personnel and Readiness (USD(P&R))

57
Q

PSA and advisor to the Secretary and Deputy Secretary of Defense regarding intelligence, counterintelligence, security, sensitive activities, and other intelligence-related matters.

A

The Under Secretary of Defense for Intelligence and Security (USD(I&S))

58
Q

PSA and advisor to the Secretary and Deputy Secretary of Defense for budgetary and fiscal matters, including financial management, accounting policy and systems; budget formulation and execution; contract audit administration and organization; the Managers’ Internal Control Program; and general management improvement programs.

A

The Under Secretary of Defense (Comptroller) /Chief Financial Officer (USD(C) CFO)

59
Q

PSA and advisor to the Secretary and Deputy Secretary of Defense on all acquisition and sustainment, and other related matters in the Department of Defense.

A

The Under Secretary of Defense for Acquisition, and Sustainment (USD(A&S)

60
Q

PSA and advisor to the Secretary and Deputy Secretary of Defense on all research and engineering, and other related matters in the Department.

A

The Under Secretary of Defense for Research and Engineering (USD(R&E)

61
Q

PSA and an advisor to the Secretary and Deputy Secretary of Defense with the mission of managing enterprise business operations and shared services of the DoD.

A

The Chief Management Officer (CMO)

62
Q

Takes precedence in the Department after the SECDEF and DEPSECDEF, and has the authority to direct the secretaries of the military departments and the heads of all other elements of the Department with regard to matters for which he has responsibility.

A

The CMO

63
Q

Acts as Chairman of the Joint Requirements Oversight Council (JROC)

A

The Vice Chairman of the Joint Chiefs of Staff (VCJCS)

64
Q

Provide support to the PPBE process as designed in DoD 7045.14

A

Officials on the OSD Staff

65
Q

Provide advice and information as requested by OSD to permit assessment of execution and accountability.

A

The DoD Components

66
Q

In each PPBE phase, strive to provide operational Combatant Commanders the best mix of forces, equipment, and support attainable within resource constraints.

A

The DoD Components

67
Q

Assisted by the OSD staff, they exercise centralized control of Executive policy direction. They concentrate on major decisions, define planning goals, and allocate resources to support these objectives, including joint, DoD-wide, cross-service, and cross-command programs.

A

The SECDEF and DEPSECDEF

68
Q

Play a major part in the planning phase of the PPBE. They have input to and/or review of every product and step of the process.

A

Joint Chief of Staff (JCS) and Combatant Commanders

69
Q

Develop the National Military Strategy from which the Defense Planning Guidance (DPG) is developed.

A

The Joint Staff

70
Q

Prepares an Integrated Priority List (IPL) of resource requirements that are prioritized across service and functional lines.

A

Each Combatant Commander,

71
Q

Each Combatant Commander prepares the Integrated Priority List (IPL) of resource requirements that will be submitted to:

A
  1. The SECDEF
  2. The DEPSECDEF
  3. The Chairman of the Joint Chiefs of Staff (CJCS), and
  4. The military department responsible for providing program and budget support to the Combatant Command involved.
72
Q

Serves as the Vice Chairman of the Defense Acquisition Board and the Chairman of the Joint Requirements Oversight Council (JROC), which reviews long-range defense strategy for CJCS and evaluates the requirements for new weapons systems.

A

The Vice Chairman of the Joint Chiefs of Staff

73
Q

Develop and execute the program and budgets necessary to achieve national objectives in accordance with DoD 7045.14 and provide the day-to-day management of the resources under their respective control.

A

Heads of the DoD Components

74
Q

What are the three (3) DoD Security Strategies?

A
  1. National Defense Strategy
  2. National Military Strategy
  3. Strategy for Homeland Defense and Civil Support
75
Q

Is developed by the Chairman of the JCS (CJCS) to address objectives in the DoD Strategic Plan that require a military response. The CJCS serves as the advisor to the President, the National Security Council, and the SECDEF

A

The National Military Strategy (NMS)

76
Q

The CJCS recommends _______, which contains recommended national ____ objectives; recommended fiscally constrained forces levels; Military strategy and force options; and a risk assessment of the recommended strategy, forces, and military options. These recommendations represent the CJCS plan to accomplish the direction and goals contained in the National Security Strategy and DoD Strategy Plan.

A

The National Military Strategy (NMS)

77
Q

Prepared by the Secretary of Defense to focus on demands on the Department of Defense concerning direct threats to the United States and support of civil authorities. This also addresses sharing expertise and technology between military and civil authorities and sharing international lessons and experience with the Federal, state, and local authorities.

A

The Strategy for Homeland Defense and Civil Support (SHD&CS)

78
Q

He provides Policy direction while placing program execution authority and responsibility with the DoD components.

A

The Secretary of Defense (SECDEF)

79
Q

The three (3) DoD Decision Systems

A
  1. PPBE (DEPSECDEF oversight)
  2. Joint Capabilities Integration & Development System (JCIDS) (VJCS & JROC Oversight)
  3. Defense Acquisition System (DAS) (USD(A&S) & Milestone Decision Authority (MDA) Oversight
80
Q

A systematic method established by the Joint Chiefs of Staff to assess gaps in military joint war fighting capabilities and to recommend solutions to resolve these gaps.

A

The Joint Capabilities Integration and Development System (JCIDS)

81
Q

To ensure effective integration of the capabilities identification and acquisition processes, the ______ was developed in close coordination with revisions to the acquisition regulations (the DoD 5000 series).

A

The JCIDS Guidance (CJCS Instruction 5123.01H)

82
Q

The management process by which the Department of Defense acquires weapon system and automated information systems

A

The Defense Acquisition System (DAS)

83
Q

The process provides for decisions on future programs and permits prior decisions to be examined and analyzed from the viewpoint of the current environment (threats, political, economic, technological, and available resources), and for the time period being addressed.

A

The Planning, Programming, and Budgeting Inter-relationship and generic timeline

The process is modified by each Secretary of Defense slightly to meet their decision making style. As a result, the names of the guidance documents and resource decision documents, and the timing of submissions and review, may change from year to year.

84
Q

Key element in the SECDEF Planning Process, it contains fiscally constrained programmatic guidance for use by the Military Departments and Defense Agencies in developing the Program Objective Memoranda and Budget Estimates. It contains specific guidance on particular issues of major importance. It also provides performance measures to be used in evaluating the execution of the programmatic guidance.

A

Defense Planning Guidance

85
Q

Focuses attention on capabilities needed by Defense while tailoring the guidance to fit within the resources available to meet the defense goals

A

SECDEF Planning Process

86
Q

What is the purpose of the planning phase of the PPBE?

A

To define the military role and posture of the United States and DoD in accordance with the National Security Strategy (NSS) and in light of threats (e.g., hostile powers and terrorism) and other factors such as economic, technological, and resources.

87
Q

What are the initial documents considered in the PPBE cycle?

A
  1. The National Defense Strategy (NDS)
  2. The National Military Strategy
  3. Other guidance to the force, and
  4. The Military Departments’ Long-Range Plans
88
Q

It is the final document of the planning phase.

A

The Defense Planning Guidance (DPG)

89
Q

Promulgates Defense Policy, strategy, force planning, resource planning, and fiscal guidance

A

The Defense Planning Guidance (DPG)

90
Q

As part of the Defense Planning Guidance, the fiscal, force, and resource planning guidance, reflect ______ ______ and the SECDEF’s management _______.

A

Economic constraint …….priorities.

91
Q

The ______s and the budget estimates are to be prepared on the basis of the Defense Planning Guidance, and the integrated program/budget review in the fall of the year examines the extend to which the DPG is being accomplished.

A

Program Objective Memorandums (POMs)

92
Q

The Program Objective Memorandums (POMs) and the _______ are to be prepared on the basis of the Defense Planning Guidance, and the integrated program/budget review in the fall of the year examines the extend to which the DPG is being accomplished.

A

Budget Estimates

93
Q

The decisions associated with all phases of the PPBE process shall be reflected in _______.

A

The FYDP

94
Q

(1) Defining the national defense strategy necessary to help maintain national security and support U.S. foreign policy. (2) Planning the integrated and balanced military forces necessary to accomplish that strategy.
(3) Defining the policy framework, needed to manage DoD resources.
(4) Providing decision options to the SECDEF to help assess the role of national defense in the formulation of a national security policy and related decisions.
(5) Discussing planning goals and programming objectives, milestones, progress, issues, and problems with the SECDEF, and remedial plans and actions.

A

The Planning phase focus

95
Q

Resourcing phase

A

Programming

Budgeting

Executing

96
Q

Which phase is this?

“The DoD Components shall develop proposed programs consistent with the planning guidance, programming guidance, and fiscal guidance. These programs shall reflect systematic analysis of missions and objectives to be achieved, alternative methods of accomplishing them, and the effective allocation of the resources.”

A

Programming

97
Q

What phase does this relate to?

“The CJCS shall analyze the programs and provide a risk assessment based on the capability of the composite force level and support program for the U.S. Armed Forces to execute the strategy approved during the planning phase. A program review is conducted; any changes to Component programs are published in decision documents. ”

A

Programming

98
Q

The DoD Components shall develop and submit detailed _________ for their programs in accordance with fiscal and joint programming guidelines and DoD 7000.14-R (Reference (h)).

A

Budget estimates

99
Q

A ________ shall be conducted in coordination with a program review and with participation by the OMB. Budgetary determinations shall be issued in decision documents.

A

Budget review

100
Q

Prepare and publish budget decision documents in coordination with D, CAPE

A

The USD (C)/CFO

101
Q

Prepare and publish budget decision documents in coordination with USD(C)/CFO

A

D, CAPE

102
Q

Who oversees formulation, justification, and submission of the DoD Budget and serves as the advisor to the Secretary of Defense on all financial issues?

A

The Under Secretary of Defense (Comptroller) and Chief Financial Officer (USD(C)/CFO)

103
Q

Provides recommendations to the SECDEF and DEPSECDEF, in coordination with the CJCS as appropriate, regarding DoD equities in the processes of other Federal agencies prior to the submittal of agency budgets to OMB to maximize program cost-sharing opportunities

A

USD(P)

104
Q

Section 941 of the 2017 NDAA

A

Replaced the QDR and Defense Strategy Review

105
Q

Chief Technology Officer

A

USD (R&E)

106
Q

He is the chairman of the JROC and co-chairman of the DAB

A

Vice Chairman of the Joint Chiefs of Staff

107
Q

The highest-level board and JCIDS owner.

A

JROC

108
Q

Duties include:

(a) Conducting JCIDS activities
(b) Providing validation of capability requirements

A

JROC

CDFM Module 2.1 (7 decks)

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