Module 1 - TIPS from Fraser Health Authority

Question 1

List ways that physicians and employees can protect and secure a patient’s health information

Answer 1

Privacy training - signing confidentiality agreements

Question 2

List ways that physicians and employees can protect and secure a patient’s health information

Answer 2

Third party information - minimize on a record

Question 3

List ways that physicians and employees can protect and secure a patient’s health information

Answer 3

Obtain Informed Consent - meaning when the individual is informed of what specific personal information will be disclosed, to whom, and for what purpose and the consequences of giving or not giving consent.

Question 4

List ways that physicians and employees can protect and secure a patient’s health information

Answer 4

Need to know - not nice to know basis - request and disclose personal info this way

Question 5

List ways that physicians and employees can protect and secure a patient’s health information

Answer 5

Document (Record) information with the intent that eventually it will be seen by the individual or made public

Question 6

List ways that physicians and employees can protect and secure a patient’s health information

Answer 6

Put files and records in a place where passer-by’s cannot view or access them

Question 7

List ways that physicians and employees can protect and secure a patient’s health information

Answer 7

Limit staff access to secure files and data banks where personal information is kept

Question 8

List ways that physicians and employees can protect and secure a patient’s health information

Answer 8

Automatic alarm set in data banks that contain personal information will go off if inappropriate access is attempted

Question 9

List ways that physicians and employees can protect and secure a patient’s health information

Answer 9

Computer screens - face them away from public; as well have screen saver to come on after a short period of time

Question 10

List ways that physicians and employees can protect and secure a patient’s health information

Answer 10

Be aware of your location and nature of discussions, consultations, briefings involving personal information. Do not disclose the identify of the patient unless absolutely necessary

Question 11

List ways that physicians and employees can protect and secure a patient’s health information

Answer 11

Place fax in a secure location to ensure security of personal information

Question 12

List ways that physicians and employees can protect and secure a patient’s health information

Answer 12

Transporting records physically internally or externally in a secure way - sealed envelopes, locked briefcases. Never have personal information/records left in cars.

Question 13

List ways that physicians and employees can protect and secure a patient’s health information

Answer 13

Emails are considered an official record - so limit use of them and the use of the internet to send personal information. Do not put names on the subject line.
Use encrypted internet only. Keep it at a Need to Know basis

Question 14

List ways that physicians and employees can protect and secure a patient’s health information

Answer 14

Have clear and written policies and procedures for when personal information is being considered for release. Policy should require authorization of specific individuals based on the nature/sensitivity of the situation and information requested. Always require a written request for disclosure

Question 15

List ways that physicians and employees can protect and secure a patient’s health information

Answer 15

Retention time periods - keep them as short as possible (Use secure offsite file storage facilities)