MG forms

Question 1

MG02

Answer 1

Special measures assessment: You use this form to tell the CPS if a
witness might need ‘special measures’
when giving evidence in a case. The
prosecutor uses it when making an
application to the court for special
measures to be allowed.

Question 2

MG03

Answer 2

Report to CPS for a charging
decision, decision log and action plan: You use this form to make referrals to
CPS for charging advice and decisions.
You, as the investigator, complete it and
your supervisor signs it. It must contain
key information and evidence from the
investigation. The lawyer records their
advice and decisions on the form and
returns it to you. The police sergeant
authorising a charge against a suspect
will ask to see the authorised MG03.

Question 3

MG03A

Answer 3

Further report to CPS for
charging decision: You use this form after the CPS returns
an MG03 requesting more information or
clarification. The MG03A records further
work you have done. The supervising
officer must sign it before you send it.
The lawyer records their advice and
decisions on the form and returns it to
you

Question 4

MG04

Answer 4

MG04: The custody sergeant uses this form to
record:
* the specific offence and offences that a suspect has been charged with
* their reply after charge
Page 10 of 18 Published for Home Office staff on 01 June 2020
Form When to use the form
* the grant of unconditional bail
following charge

Question 5

MG05

Answer 5

Offence report:
You, as investigator:
* use this form to give details of the case for the first court hearing at a magistrate’s court because:
o it forms the basis of the
prosecution case if there is a
guilty plea
o it includes any orders on
conviction
o it confirms disclosure certification
Complete it before the first hearing so
that you can give it to the defence as part
of the advanced information they are
entitled to before the first hearing.

Question 6

MG7

Answer 6

Remand application:

You use this form to ask the CPS to make an application for a remand in custody or on conditional bail. It tells the
prosecutor why you are making the application.

Question 7

MG11

Answer 7

Witness statement

You must use this form to give a
witness’s evidence in writing. It records:
* consent for medical records to be
used
* willingness to attend court
* the need for special measures for
vulnerable or intimidated witnesses
You can write victim personal statements
on an MG11.

Question 8

MG04A

Answer 8

Bail: grant or variation

You use this form to record:
* a grant of conditional bail
* what the conditions are
* why they are needed
* any changes to bail conditions

Question 9

MG06

Answer 9

Case file information.

You use this form to give the prosecutor all
relevant background information so that
they can review the case effectively

Question 10

MG06A

Answer 10

Record of pre-interview briefing.

You must use this form to record any preinterview briefing given to a suspect’s
solicitor or legal representative. This form
must not be given to a suspect who is not
represented by a solicitor or legal
representative.

Question 11

MG06B

Answer 11

Officer/staff misconduct record

If you are an official witness in a case, you
must use this form to:
* tell the CPS if you:
o have a criminal conviction or
caution
o have been charged with a criminal
offence
o are the subject of an adverse
judicial finding
* list misconduct outcomes and
planned hearings

Question 12

MG06C

Answer 12

Home Office schedule of relevant
non-sensitive unused material

You must use this form to:
* list all relevant non-sensitive unused
material, in detail
* give its location
The disclosure officer completes it. The
prosecutor will then record on the form if
the material:
* can be disclosed to the defence
* can be inspected by the defence
* cannot be disclosed at all

Question 13

MG06D

Answer 13

Home Office schedule of relevant sensitive material.

Use this form to list only relevant, sensitive unused
material, in detail
* provide its location
* provide the reason it is considered to
be sensitive
The disclosure officer completes it. The
prosecutor records on the form if they:
* agree that the material is sensitive
* need to make a public interest
immunity application to the court

Question 14

MG09

Answer 14

Witness list.

You must use this form to give the CPS
and witness service information about, and
contact details for, each witness.
It tells the prosecutor:
* how many statements there are for
each witness
* if a copy has been provided
* details of witnesses who are victims
or intimidated witnesses

Question 15

MG10

Answer 15

Witness non-availability.

You must use this form:
* to give the prosecutor:
o dates of when witnesses are not
available
o the reasons why.

Question 16

MG12

Answer 16

Exhibit list

You must use this form to:
* list exhibits that will be produced as evidence in a case
* tell the prosecutor where the exhibits
are if a copy has not been provided

Question 17

MG21

Answer 17

Submission of work for scientific examination.

This form:
* must accompany evidence or
samples sent for forensic testing
* provides an audit trail and gives
details of specific points needed to
prove the case
* gives the scientist target dates to
complete the examination
* lists what exhibits are being sent
The forensics company may also require
their own forms to be completed.

Question 18

MG6E

Answer 18

The MG6E contains the Disclosure Officers’ Report.

Following the Disclosure Test, the MG6E must be completed each time relevant material is scheduled and revealed to the CPS. It must explain why each item satisfies the Disclosure Test and identify the relevant item as listed on the MG6C. A copy of the listed material must be supplied with the MG6E, or arrangements made to view it if it is sensitive.