MG Forms

Question 1

MG 2 – Initial Witness Assessment (if relevant)

Answer 1

MG 2 – Initial Witness Assessment (if relevant)
–
This form is to be completed if Special Measures are to be sought for specific witnesses

Question 2

MG3 – Report to Crown Prosecutor for Charging Decision (if relevant)

Answer 2

MG3 – Report to Crown Prosecutor for Charging Decision (if relevant)
–
This form must be completed if Pre-Charge Advice is to be sought. It is important that this form contains enough information for the CPS to make a charging decision – information contained on the MG5 can be cross-referenced against the MG3 to avoid unnecessary duplication.

Question 3

MG3A – Further Report to Crown Prosecutor for Charging Decision (if relevant)

Answer 3

MG3A – Further Report to Crown Prosecutor for Charging Decision (if relevant)
–
To be produced if the suspect is bailed for further evidence to be obtained. E.g. case referred to CPS for charging decision – CPS advice is to bail – case referred back to CPS Slow-time – MG3A required with the additional information so that CPS can make charging decision.

Question 4

MG4 – Charge Sheet (Generated in RMS and Printed by Custody Sgt)

Answer 4

MG4 – Charge Sheet (Generated in RMS and Printed by Custody Sgt)
–
This is the offence(s) that the defendant is charged with.

Question 5

MG4A – Conditional Bail

Answer 5

MG4A – Conditional Bail
–
This form will be generated in custody by the Custody Sergeant and will only be added to the file if conditional bail is granted to the defendant (or police bail conditions are to be varied).

Question 6

MG5 – Police report disclosed to the Defence and Court

Answer 6

MG5 – Police report disclosed to the Defence and Court
–
The purpose of this form is:

To provide an objective, fair and balanced case and interview summary. It provides initial details of a case for first hearing at Court and must comply with the Criminal Procedure Rules.

To ensure that the file has been built to the required standard, with the supervisor certifying that the contents of parts 1 to 7 are an accurate summary of the available evidence in the case.

Operationally you will complete this form regularly so guidance and two completed MG 5s are attached for you to examine and refer to when necessary.

You can find relevant MG5 documentation following this menu.

Question 7

MG6 – Case File Information

Answer 7

MG6 – Case File Information
–
This form is used to inform the prosecutor of background information (some of which may be confidential) for an effective case review. It assists the prosecutor in considering both the evidential and public interest tests and also provides target dates for the supply of relevant types of evidence (e.g. medical information or information for compensation claims). This is also used to inform the prosecution of anything which may assist the defence, (e.g. forensic evidence which is not that of the defendant).

Question 8

MG7 – Remand Application

Answer 8

MG7 – Remand Application
–
The purpose of this form is to inform the prosecutor as to why the defendant was not bailed and so presented straight to court by the Custody sergeant and makes recommendations for the prosecutor to request a further remand in custody from the court. It also states that should the court not remand the defendant then what bail conditions to ask for.

Question 9

MG8 – Breach of bail

Answer 9

MG8 – Breach of bail
–
This form is to be used when someone is arrested for a breach of bail. Contains details of the bail condition and the breach that has happened.

Question 10

MG9 – Witness List

Answer 10

MG9 – Witness List
–
Witness information is contained within this form and provides the prosecutor with essential details such as the number of statements provided by each witness, whether the statements are attached and each witness has previous convictions and is vulnerable.

This form will never be passed to the defence. Hence the need for witness details (minus personal information) to be put on the MG5SP.

Question 11

MG10 – Witness Non-Availability

Answer 11

MG10 – Witness Non-Availability
–
This gives the prosecutor a picture of the dates to avoid for all prosecution witnesses which is needed when fixing future hearings.

You will need to ask your witnesses for dates-to-avoid.

Question 12

MG11 – Witness Statements

Answer 12

MG11 – Witness Statements
–
This form is used to document the evidence given as a record of events from a witness.

Question 13

MG12 – Exhibit List

Answer 13

MG12 – Exhibit List
–
This form lists any exhibits in the case and their individual reference number.

Question 14

MG15 – Interview Record

Answer 14

MG15 – Interview Record
–
This form will be completed to show a transcript of the defendants recorded interview. This is called a ROTI or record of taped interview but should probably now be called ROAI record of audio interview.

Question 15

MG16 – Bad Character

Answer 15

MG16 – Bad Character
–
Bad character is recorded here but you will learn what it is separately.

Question 16

MG17 – Proceeds of Crime Act (POCA)

Answer 16

MG17 – Proceeds of Crime Act (POCA)
–
This form has been designed to encourage the use of the Proceeds of Crime Act against offenders. This form should be completed fully at the earliest possible stage if an acquisitive crime has been committed.

Question 17

MG18 – Other Offences TIC Schedule

Answer 17

MG18 – Other Offences TIC Schedule
–
This form is to be used when the defendant has admitted additional offences and wishes the court to take them into consideration when sentencing.

The offences should be similar to the one for which the defendant has been charged, offences should be listed in chronological order, and both the front and rear of the form should be signed by the defendant.

Question 18

MG19 – Compensation

Answer 18

MG19 – Compensation
–
This form is to be completed with the victim and estimates the value of loses incurred. This could include stolen property, other financial losses (loss of earnings and travelling expenses) and personal injury.