MEP 4 The responsible pharmacist

Question 1

what does a responsible pharmacist do in a pharmacy

Answer 1

1. Secure the safe and effective running of the
   pharmacy
2. Display a notice
3. Complete the pharmacy record
4. Establish, maintain and review pharmacy
   procedures

Question 2

what should display notice include

Answer 2

• The name of the responsible pharmacist
• The GPhC registration number
• The fact that the responsible pharmacist is in
  charge of the pharmacy at the time

Question 3

what happens if responsible pharmacist is temporarily
absent from the pharmacy

Answer 3

leave notice up

Question 4

what happens if the responsible pharmacist changes
throughout the day

Answer 4

change notice to match the new responsible pharmacist

Question 5

what does pharmacy record how

Answer 5

shows who the responsible
pharmacist is at any given date and at any time

Question 6

which formats can the pharmacy record be kept in

Answer 6

• In writing
• Electronically
• Or in both forms

Question 7

what details must be recorded in the pharmacy record

Answer 7

The responsible pharmacist’s name
* The responsible pharmacist’s registration
number
* The date and time at which the pharmacist
became the responsible pharmacist
* The date and time at which the responsible
pharmacist stopped being the responsible
pharmacist
* If you are absent from the premises:
– The date of absence
– The time which the responsible pharmacist
left the pharmacy premises
– The time at which the responsible pharmacist
returned to the pharmacy premises

Question 8

who makes the pharmacy record

Answer 8

should be made personally by responsible pharmacist

Question 9

what should the record reflect

Answer 9

reflects who the
responsible pharmacist is and was at any given
date and time (including any absences).

Question 10

how long is the record kept for

Answer 10

5 years

Question 11

if responsible pharmacist is absent what should you record

Answer 11

– The date of absence
– The time which the responsible pharmacist
left the pharmacy premises
– The time at which the responsible pharmacist
returned to the pharmacy premises

Question 12

how is phamacy procedure formateded

Answer 12

writing
electronically
both

Question 13

what must pharmacy procedure cover

Answer 13

1 The arrangements to secure that medicinal
products are:
* Ordered
* Stored
* Prepared
* Sold by retail
* Supplied in circumstances corresponding
to retail sale
* Delivered outside the pharmacy and
* Disposed of in a safe and effective manner

2 The circumstances in which a member of
pharmacy staff who is not a pharmacist may
give advice about medicinal products

3 The identification of members of pharmacy
staff who are, in the view of the Responsible
Pharmacist, competent to perform certain
tasks relating to the pharmacy business

4 The keeping of records about the arrangements

5 The arrangements which are to apply during the
absence of the Responsible Pharmacist from
the premises

6 The steps to be taken when there is a change
of Responsible Pharmacist at the premises

7 The procedure which is to be followed if
a complaint is made about the pharmacy
business
8 The procedure which is to be followed if an
incident occurs which may indicate that the
pharmacy business is not running in a safe
and effective manner and
9 The manner in which changes to the pharmacy
procedures are to be notified to pharmacy staff

Question 14

when should pharmacy proceure be reviewed

Answer 14

once every 2 years or following an incident

Question 15

how long can the RP be absent for

Answer 15

max of 2 hrs , even if there’s more than 1 rp

Question 16

If the responsible pharmacist is absent, what arrangements must be in place

Answer 16

Only be absent if the pharmacy can continue
to run safely and effectively

• Remain contactable with the pharmacy staff,
  where this is reasonably practical and be able
  to return with reasonable promptness.
• If the responsible pharmacist cannot remain
  contactable and return with reasonable
  promptness, she/he must arrange for another
  pharmacist to be contactable and available
  to provide advice (this does not need to be
  another responsible pharmacist).

Question 17

Activities that can take place with a responsible pharmacist in charge of the pharmacy,
under the supervision of a pharmacist and the supervising pharmacist will need to be physically present at the pharmacy

Answer 17

• rx legal and clinical check
• sale and supply of P med
• sale and supply of POM
• supply of meds under PGD
• whole sale of med
• emergency supply

Question 18

Activities that can take place with a responsible pharmacist in charge of the pharmacy, under
the supervision of a pharmacist and the supervising pharmacist may not need to be physically present
at the pharmacy

Answer 18

• Generating a dispensing label
• Taking medicines off the dispensary shelves
• Assembly of the item (e.g. counting tablets)
• Labelling of containers with the dispensing label
• Accuracy checking

Question 19

Activities that can take place with a responsible pharmacist in charge of the pharmacy
(but does not require supervision of a pharmacist)

Answer 19

• sale of GSL
• Processing waste stock med or patient returned med

Question 20

Activities that can take place without a responsible pharmacist to be in charge of the pharmacy
but requires the support staff undertaking the activity to be appropiately trained

Answer 20

> Ordering stock from pharmaceutical wholesalers

> Receiving stock from pharmaceutical wholesalers into the building

> Putting medicinal stock received from the wholesaler away onto the pharmacy shelves

> date checking

> stocking pharmacy

> cleaning
responding to enquiries
accessing PMR
date checking
Receiving prescription directly from EPS systems (England only) patients or collecting from a surgery
Receiving patient returned medicines

> Processing of prescription forms that have been dispensed
(eg. Counting number of items dispensed, sorting prior submission for reimbursement)

> Delivery person conveying medicines to patient

Question 21

Activities that can take place with a responsible pharmacist in charge of the pharmacy under
the supervision of a pharmacist and the supervising pharmacist may not need to be physically present
at the pharmacy

Answer 21

The assembly process (including assembly of
compliance aids (monitored dosage systems):
* Generating a dispensing label
* Taking medicines off the dispensary shelves
* Assembly of the item (e.g. counting tablets)
* Labelling of containers with the dispensing label
* Accuracy checking