Managerial Flashcards
Management of Under performance
When it is first identified that an employee is not meeting expected performance standards, what is the supervisor required to do?
advise the employee orally of their concerns, including the date and detail specific information regarding the underperformance issue, and of the areas in which improvement is expected.
Management of Under performance
What are supervisors to ensure in relation to the process, discussions and outcomes in relation to managing underperformance?
that they comply with the principles of natural justice, are documented in their day book or diary, and recorded in detai in the employee’s current PDA
Management of Under performance
Where initial informal attempts to address underperformance do not result in the employees performance improving, what is the structured process to be followed?
Step 1 - Local performance Intervention (LPI)
Step 2 - Performance improvement meeting and initiation of Performance Improvement Plan (PIP)
Step 3 - Monitoring of progres. PIP progress meetings are required at least every 28 days and must be documented on a PIP Progress Report.
Step 4 - Supervisors Recommendation. A report providing an assessment of the employees achivement against the PIP
Step 5 - Departmental Action. having regard to the final PIP assessment, final warning given and may result in an unsatisfactory work performance outcome.
Step 6 - Notice of incapacity
Management of Under performance
What is the purpose of the Local Performance document for LPI (stage 1)
To clearly identify the employees areas of underperformance, clarify workplace expectations and develop strategies to achieve those expectations
Management of Under performance
How must supervisors document the LPI?
On a Local performance Intervention Form (Form 1251)
Management of Under performance
How must the LPI meeting be conducted and who can attend?
the meeting must be face-to-face. The employee is entitled to have another person attend. this may be an employee of any rank, or a representative from the Police Association
Management of Under performance
Once the LPI documents have been completed and signed, where must the supervisor ensure copies have been distributed to?
- supervisor
- employee
- Manager, Performance & Development Unit
- Divisional manager
- Manager, Foundation Training (if the employee is a probationary constable)
A copy should be provided to the next level manager
Management of Under performance
At the conclusion of the LPI monitoring period, what should the supervisor do?
- meet with the employee face-to-face and discuss whether the employee has met performance standards
- if an employee has met performance standards, advise the employee that the LPI process has been completed and no further action will be taken unless the employee engages in continued or repeated unsatisfactory work performance.
- if an employee has failed to meet performance standards, ensure the employee is aware of the additional underperformance issues and that the Performance Improvement Plan (PIP) process will be initiated
- record this discussion in the employee’s PDA as soon as practicable.
Management of Under performance
What should a supervisor do to initiate a PIP?
contact the Performance & Development Unit who will provide guidance and advice regarding the correct process to be followed
Management of Under performance
what is the purpose of the PIP process?
To clearly identify the employee’s areas of underperformance, clarify workplace expectations and develop strategies to achieve those expectations.
Complaints & Discipline
Where an employee believes on reasonabe grounds that any other employee is/has engaged in misconduct, corruption etc. who do they have a responsibility to report the behaviour to?
A more senior member, Police Conduct Unit - PSC, an acting Sergeant or above or IBAC
Complaints & Discipline
What must employees receiving complaints about the actions, negligence or misconduct of an employee do?
- must advise a supervisor before deciding whether the matter can be resolved informally or is a formal complaint
- do not refer it to another area without the approval of an Officer or equivalent
Complaints & Discipline
What should a Supervisor do if a complaint is due to lack of knowledge of relevant legislation or standard police procedures?
Explain this to the complainant. If the complainant is satisfied with the explanation and does not wish to pursue ir furthr, the matter is not regarded as a formal complaint and is not forwarded to PSC.
Complaints & Discipline
What should a Supervisor do if a complaint relates to a police member and is not suitable for informal resolution?
- obtain the complainant’s name and address and details of the complaint
- preserve any evidence and if the complaint relates to an alleged assault by a police member refer to VPMG Assault Investigation
- inform the complainant that the matter will be reported initially to the Divisional Patrol Supervisor and subsequently referred to PSC
- advise the complainant they have the option of reporting the complaint dorect to IBAC
- record the details and action taken and notify the Divisional Patrol Supervisor
Complaints & Discipline
What matters must be immediately reported to the Duty Officer and PSC?
- discharge of a firearm by police (except for lawful destruction of animals or training)
- death, serious injury or admission to hospital of a person in custody
- death of a current employee that is a reportable death
- attempted suicide by a person in police custody
- escape from lawful custody
- report of rape or other sexual assault in which Vicpol employee is the suspect
- serious vehicle collision involving a Vicpol employee, on or off duty (including a pursuit or where any person is conveyed to hospital) which may result in questioning Vicpol policy, procedure or practice
- complaint or incident involving a prisoner subject to extradition proceedings
- complaint involving police attendance at demonstrations
- complaint involving breach of IVO by a Vicpol employee
- any other serious matter involving an employee which may involve criminality or corruption
- other recent police contact on duty where after such contact a person is seriously injured or dies.