Management Of People And Finance Recruitment And Selection N5 U2 P7 Flashcards
Stages of the recruitment process
Jon analysis
Job description
Person specification
Advertising (internal/external)
Application forms/CVs
Selection(log list/short list)
Interview
Testing
Selection and references
Job analysis
Prepared by the Human Resources department
Contains:
Typical tasks
Knowledge and skills required for the job
Interpersonal skills required
Technology required
Responsibilities of the job
Job description
Produced by HR department
Gives a description of the job available
Sent to people who are interested so they can have more information to decide whether or not to apply for the job
Job description includes
Job title
Description of duties
Main purpose of the job
Department that job is located
Main responsibilities
Working conditions
Salary
Person specification
Produced by the HR department
Lists personal qualities, usually split into essential and what is desirable
Person specification includes
Physical characteristics- speech and looks
Achievements- education, training, experience
Intelligence- agility to problem solve
Skills and abilities- physical, language, numeracy, IT, depiction making, leadership
Personality- social skills, personal qualities, ability to work under stress
Interests- what do they do when they’re not working
Internal recruitment advantages
Quick solution
Opportunity to promote
Person is known
Low cost
Internal recruitment disadvantages
It creates another vacancy to be filled
An external candidate may be better
Internal vacancy
Memo/email
Staff bulletin
Notice board
Staff meeting
External recruitment
Newspaper advert
Agency
Job centre
Internet
Head hunters
Newspaper advert advantage and disadvantages
Advantage Disadvantages
Can reach a lot of people Expensive
Not so popular
Agency advert advantages and disadvantages
Advantages Disadvantages
Specialises in recruitment Expensive
Provides business with short list for interview
Job centre advert advantages and disadvantages
Advantage. Disadvantage
Operated by government
Lots of different vacancies
Limited target market
Poor associated image
Internet adverts advantage and disadvantages
Advantage Disadvantage
Cheap
Reaches a huge potential audience
Apply via website
Head hunters advert advantage and disadvantages
Advantage. Disadvantage
Usually limited to senior positions
Expensive
Specialised agency
Adverts
A job advert tells an applicant what they need to do in order to apply
Application forms
These are produced by the organisation so they can find our the information the need
Nowadays they are done online this is so they can scan information they require
Curriculum vitae [CV]
If an application form is not used to apply, an organisation can accept a CV
A CV is a summary of qualifications and experiences for an applicant
A CV holds information that you chose to give
Long and short list
The long list is a list of applicants that may be suitable for the post
Everyone from the long list may be invited to an interview
A short list is then drawn up
Short list is interviewed, one candidate is ten chosen for the job
Interviews
Carried out by the HR department
It is an opportunity for the potential new employees to sell themselves to the organisation and are a case for them to be offered the job
Ways an interview can be carried out
One person interviews the candidate at a time
An interview panel [at least two people] interviews the candidate one at a time
An interview panel [at least two people] interviews a group of candidates
By telephone, one person or a panel
Using skype/ FaceTime
Elements of a good interview
Putting the candidate at ease
Telling the candidate about the process
Telling the candidate about the job
Listening to the candidate and appearing interested
Sticking to the same script in fairness to all candidates
Keeping the flow
Letting the candidates ask questions
Types of testing
Aptitude test
Psychometric tests
Personality tests
Assessment centres
Aptitude test definition
Designed to test a particular skill/s
Objective test to compare and measure candidates against each other
Psychometric test definition
Can measure personality, attitudes and character
Often used in management/graduate recruitment
Fairness and accuracy have been called into question
Personality tests definition
Gives an insight into the candidates personality
Can indicate if the person will ‘fit in’
Assessment centres
Tests usually take place over a period of time
All candidates attend together
Usually set a series of tasks and assessed on their performance
Selection and references
Once the candidate is chosen they must be offered the job
A reference is when the organisation contacts the previous employer for information on how they were as an employee
This can also be done by contacting someone who knows the chosen candidate well in a professional way
