Maintenance Management Flashcards
Level 1 - 2
Can you explain the difference between planned and reactive maintenance, and when each might be appropriate?
Planned maintenance is scheduled in advance and includes activities like annual scoping surveys, external redecoration, and rainwater goods maintenance. It helps to prevent deterioration and prolong asset life. Reactive maintenance, on the other hand, responds to issues as they arise—such as emergency repairs after storm damage. Planned maintenance is generally more cost-effective long-term, while reactive maintenance may be necessary for unforeseen or urgent defects.
How did you prioritise maintenance tasks in your work on the Warwickshire farm holdings?
I began by conducting full inspections of the properties to assess condition and risk. Urgent repairs were prioritised based on health and safety risks—for example, the presence of asbestos guttering or unstable outbuildings. I communicated these issues clearly to the client, often flagging them separately to ensure immediate action, before outlining longer-term planned works such as drainage improvements.
What are the advantages and disadvantages of reactive maintenance?
Advantages:
Lower upfront cost
Immediate response to unexpected issues
Disadvantages:
Higher long-term costs due to emergency call-outs and accelerated deterioration
Greater risk of operational disruption
Difficult to predict or budget for
May lead to safety risks if not addressed quickly
How can maintenance contribute to sustainability goals in property management?
Effective maintenance prolongs the life of materials and reduces waste, supporting circular economy principles. I would advise on sustainable products, such as low-VOC paints, and methods that enhance energy efficiency—for example, sealing building envelopes or maintaining drainage to prevent damp and heat loss. Regular maintenance also reduces the need for major replacements, lowering carbon impact over the building’s lifecycle.
Q: What statutory requirements impact maintenance management?
Key statutory requirements include:
The Health and Safety at Work Act 1974, which obligates safe maintenance practices
The Control of Asbestos Regulations 2012, requiring management of asbestos-containing materials
The Regulatory Reform (Fire Safety) Order 2005, covering fire risk assessments and maintenance of fire safety equipment
CDM Regulations 2015, which apply to maintenance work deemed construction
Compliance with listed building and conservation area regulations where applicable
A client owns a heritage estate with limited funds. How would you advise them to approach maintenance?
I’d suggest prioritising essential works that address health and safety and prevent fabric deterioration (e.g., roof repairs). I’d advise using grant funding opportunities available for heritage assets and phasing less urgent works. Where possible, I’d recommend retaining original materials and using appropriate conservation methods to avoid enforcement issues and preserve value.
