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BSA Finals > M1S3 Project Selection > Flashcards

M1S3 Project Selection Flashcards

1
Q

determine whether the request is valid and feasible before a recommendation is reached to do nothing, improve or modify the existing system, or build a new one.

A

project selection

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2
Q

Sources of Project Request

A

Senior Executives
Analyst
Department Managers
Government Agencies

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3
Q

Two Types of Project Requester

A

Requesters Inside the organization
Requesters Outside the organization

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4
Q

Strategies for Determining Information Requirements

A

Asking
Getting information from the existing information system
Prototyping

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5
Q

3 Key Asking Methods

A

Questions may be open-ended or closed
Brainstorming
Group Consensus

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6
Q

Getting Information from the existing Information System is also known as

A

data analysis approach

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7
Q

It simply asks the user what information is currently received and what other information is required.

A

Getting Information from the Existing Information System

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8
Q

It relies heavily on the user to articulate information needs.

A

Getting Information from the Existing Information System

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9
Q

It links information needs to decisions and organizational objectives.

A

decision analysis method

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10
Q

The analyst examines all reports, discusses with the user each piece of information examined, and determines unfulfilled information needs by interviewing the user

A

Getting Information from the Existing Information System

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11
Q

Used when the user cannot establish information needs accurately before the information system is built.

A

Prototyping

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12
Q

The user needs to focus on _________ that can be adjusted.

A

real-life systems

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13
Q

it involves capturing initial information requirements, building a system to meet them, and adjusting based on user experience and additional request

A

iterative discovery approach

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14
Q

MPRS

A

Managing Project Review and Selection

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15
Q
  • Someone must decide which requests to pursue and which to reject (or perhaps solve by other means)
A

MPRS

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16
Q

One of the more common methods of reviewing and selecting projects for development.

A

committee

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17
Q

Idea generation within a group

A

Brainstorming

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18
Q

A group’s general agreement about something

A

Group Consensus

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19
Q

Three Committee Methods

A

Steering Committee Method
Information System Committee Method
User-Group Committee Method

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20
Q

supervise the review of project proposals in an organization

A

Steering Committee Method

21
Q

The most effective committee method

A

Steering Committee Method

22
Q

Also called operating committees, operating councils, or project selection boards.

A

Steering Committee Method

23
Q

in this committee method, departmentmanagers and information systems groups team up

A

Steering Committee Method

24
Q

The committee receives proposals and evaluates them. The major responsibility of the committee is to make a decision.

A

Steering Committee Method

25
Q

Steering Committee Method’s typical seven to ten committee consists of the following

A

UDIT

Upper Management members
Departmental Managers
Information System group
Technical Managers

26
Q

Under this Committee Method, all requests for service and development are submitted directly to a review committee within the information systems department.

A

Information System Committee Method

27
Q

Only perform routine service or maintenance on existing applications

A

Information System Committee Method

28
Q

Information Systems Staff valuable insights into project requirements.

A

Information System Committee Method

29
Q

Under this method, the responsibility for project decisions is delegated to the user.

A

User-Group Committee Method

30
Q

a group that controls what is developed and when it is implemented.

A

User–group committee

31
Q

Consists of management planning committees that propose new projects and involves contract with independent systems company

A

Other Method

32
Q

Hiring third-party companies handles analysis and design work for projects.

A

Other Method

33
Q

Submission of proposals to the selection committee.

A

Preliminary Investigation

34
Q

Identify which project is the most beneficial to the organization.

A

Preliminary Investigation

35
Q

Carried out by systems analysts, working under the selection committee.

A

Preliminary Investigation

36
Q

Preliminary Investigation is carried out by the ___________

A

System Analysts

37
Q

Analysts working on the preliminary investigation should accomplish the following objectives:

A

Understand the project request
Determine the project size.
Costs and benefits of alternative approaches
Technical and operational feasibility of alternative approaches.
Report findings to management with recommendations

38
Q

Methods used in data gathering during the preliminary investigation:

A

Reviewing organization documents.
Interviewing selected company personnel.

39
Q

Methods used in data gathering during the preliminary investigation usually involve only ________ and ________

A

management and supervisory personnel

40
Q

4Ms

A

Man
Money
Machinery/Materials
Methods

41
Q

Feasibility Studies Under Testing Project Feasibility

A

Operational Feasibility
Technical Feasibility
Financial Feasibility

42
Q

examine project feasibility and the likelihood that the system will be useful to the organization.

A

Preliminary investigations

43
Q

This feasibility test asks if the system will work when it is developed and installed.

A

Operational Feasibility

44
Q

Financial Benefits must equal or exceed the costs

A

Financial and Economic Feasibility

45
Q

Technology requirements like hardware and software exist the same with new devices needed and maintenance needs

A

Technical Feasibility

46
Q

Necessary technology exist to do what is suggested

A

Technical Feasibility

47
Q

Three Ways in Handling Infeasible Projects

A

Requests that do not pass feasibility tests are revised and resubmitted as new proposals.

Combine the workable part of the project with another feasible proposal.

Preliminary investigations suggest that improving management and supervision is a better solution than creating a new information system.

48
Q

The financial and economic questions raised by analysts during the preliminary investigation are to estimate the following:

A

Cost of Full Systems Investigation
Cost of Hardware and Software
Cost of Not Changing

BSA Finals (5 decks)

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