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BSA Finals > M1S1 Business System Concepts > Flashcards

M1S1 Business System Concepts Flashcards

1
Q

is a systematic process that includes phases such as planning, analysis, design, deployment, and maintenance.

A

System Development

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2
Q

What are the two major components of System Development?

A

System Analysis
System Design

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3
Q

This refers to examining a business situation to improve it through better procedures and methods.

A

System Analysis and Design

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4
Q

Planning a new business system or one to replace or complement an existing system.

A

System Design

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5
Q

Examining a business situation to improve it through better procedures and methods.

A

System Analysis

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6
Q

A component of system development that falls under the responsibility of the systems analyst.

A

System Analysis

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7
Q

any set of components functioning in an interrelated manner for a common cause or objective.

A

System

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8
Q

orderly grouping of interdependent components linked together according to a plan to achieve a specific objective.

A

System

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9
Q

signifies an organized relationship among functioning units or components.

A

System

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10
Q

What are the Three Basic Implications of the study of systems concepts?

A
  1. A system must be designed to achieve a predetermined objective
  2. Interrelationships and interdependence must exist among the components.
  3. The objectives of the organization as a whole have a higher priority than the objectives of its subsystems.
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10
Q

An orderly grouping of interdependent components linked together to achieve a specific objective.

A

System

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11
Q

Five Characteristics of a System

A

O I I I CO
Organization
Interaction
Interdependence
Integration
Central Objective

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12
Q

It implies structure and order.

A

Organization

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13
Q

A computer system revolves around input, processing, output, and storage units. Together, they work as one to produce information.

A

Organization

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13
Q

Refers to the arrangement of components aimed at achieving objectives.

A

Organization

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14
Q

This means that parts of the organization or computer system depend on one another. They are coordinated and linked together according to a plan

A

Interdependence

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14
Q

refers to how each component functions with other components of the system.

A

Interaction

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15
Q

parts of the system work together within the system even though each part performs a unique function.

A

Integration

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15
Q

refers to the holism of systems.

A

Integration

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16
Q

In a business system, hierarchical relationships, starting with the president at the top and extending downward to blue-collar workers, represent the _________________.

A

organizational structure

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17
Q

follows analysis to achieve the central objective of the organization.

A

Synthesis

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18
Q

is concerned with how a system is tied together more than sharing a physical part or location;

A

Integration

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19
Q

A product of a successful integration

A

synergistic effect

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19
Q

Produced a greater total impact than if each component works separately

A

Integration

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20
Q

The last characteristic of a system can be real or stated, the user must know this for a successful design and conversion.

A

Central Objective

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21
Q

Elements of a System

A

Input
Processor
Output
Feedback
Control
Environment
Boundaries and Interfaces

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22
Q

What is the primary objective of a system?

A

A primary objective of a system is to generate an output that holds value for its user.

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23
Q

The elements that enter the system for processing.

A

Input

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24
Q

Responsible for the actual transformation of input into output.

A

Processor

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24
Q

Represents the outcomes of processing

A

Output

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25
Q

operational core of the system

A

Processor

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26
Q

may wholly or partially modify the input based on output specifications.

A

Processors

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26
Q

Guides the system as the decision-making subsystem that directs the sequence of activities involving input, processing, and output

A

Control

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27
Q

regulates how much and what kind of data enters the system to maintain stability based on desired outputs.

A

Control

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28
Q

Four Types of Feedback

A

Positive
Negative
Routing
Informational

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28
Q

Measures output against standards and influences system behavior.

A

Feedback

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29
Q

External context within which the system operates.

A

Environment

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30
Q

reinforces the performance of the system.

A

Positive feedback

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31
Q

generally provides the controller with information for action.

A

Negative feedback

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32
Q

The “suprasystem” within which an organization operates

A

Environment

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33
Q

often determines how a system must function

A

Environment

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34
Q

Limits of the system’s influence and its interaction with other systems.

A

Boundaries and Interface

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35
Q

Three Types of Systems

A

Physical or Abstract Systems
Open or Close Systems
Man-Made Information Systems

36
Q

Tangible entities that may be static or dynamic in operation.

A

Physical or Abstract Systems

37
Q

Non-physical formulas, representations, or models of a real system.

A

Abstract/Conceptual

38
Q

Can be static like computer parts and dynamic like programs/applications

A

Physical/Tangible

39
Q

are tangible entities that may be static or dynamic in operation.

A

Physical systems

40
Q

Data, programs, output, and applications change as the user’s demands or the priority of the information requested changes;

A

Dynamic system

41
Q

the physical parts of the computer center are the desks, and chairs that facilitate the operation of the computer.

A

Static

42
Q

interacts with its environment, receiving inputs and delivering outputs.

A

open system

43
Q

isolated from external influences. However, completely closed systems are rare.

A

closed system

43
Q

Five Characteristics of an Open System

A

IPEDE

Input from outside
Process, output, and cycle
Entropy
Differentiation
Equi-finality

44
Q

An information system serves as the interface between the user and the analyst, offering instructions, commands, and feedback.

A

Man-Made Information Systems

45
Q

It defines the relationships among decision-makers and functions as a decision center for personnel at all levels.

A

Man-Made Information Systems

45
Q

can be described as a collection of devices, procedures, and operating systems tailored to user-based criteria, aiming to generate information and convey it to the user for planning, control, and performance.

A

information system

46
Q

A system that manages personnel decisions.

A

Man-Made Information Systems

47
Q

A system that is concerned with the pattern of authority, communication, and workflow

A

Formal Information System

48
Q

A system of employee communication outside of official channels that helps colleagues solve problems and share information.

A

Informal Information System

49
Q

A system that relies on the computer for handling business applications

A

Computer – Based Information System

50
Q

A system used to perform and record business transactions.

A

Transaction Processing Systems

51
Q

A system used to perform and record business transactions.

A

Management Information Systems

52
Q

Organizes business transactions, processes transaction data and generates reports

A

Transaction Processing Systems

53
Q

Payroll systems,airline reservation systems.

A

TPS

54
Q

University’s student information system is a typical

A

MIS

54
Q

Offers comprehensive information, database usage for centralized data storage with interconnected data and shared access

A

Management Information Systems

55
Q

A system that supports problem-specific decision-making

A

Decision Support System

56
Q

Bank Loan Management System

A

DSS

57
Q

A system that uses the same approach as DSS for managers, but is more focused on supporting executives decision-making.

A

Executive Support System

57
Q

Sales Forecast Support System

A

ESS

58
Q

Organizational Chart

A

Formal Information System

59
Q

A representation of a real system.

A

Models

60
Q

make it easier for the analyst to visualize relationships in the system under study.

A

Models

61
Q

Help us analyze how the system works before we design its functions.

A

System Models

62
Q

Types of System Models

A

schematic
flow
static

63
Q

Is a two-dimensional chart depicting system elements and their linkages.

A

schematic model

64
Q

Use different arrows to depict information flow, material flow, and information feedback.

A

schematic model

65
Q

Use box to depict various elements of the system.

A

schematic model

66
Q

illustrates the flow of material, energy, and information that bind the system together. These models exhibit an orderly flow of logic.

A

flow system model

67
Q

PERT

A

(Program Evaluation and Review Technique).

68
Q

example of a flow system model

A

PERT

69
Q

Characterized by a pair of relationships.

A

static system model

70
Q

a project management tool that visually shows a project schedule over time

A

GANTT Chart

71
Q

example of static system model

A

GANTT Chart

72
Q

Categories of Information

A

Strategic Information
Tactical or Managerial Information
Operational Information

73
Q

Information needed by the top level management (BOD,CEO,VP etc) to carry out long term strategic planning.

A

Strategic Information

74
Q

Information needed by the middle level management (managers) to carry out the goals set by the top level management

A

Tactical or Managerial Information

75
Q

Information needed by the lower level management (line workers) to carry out day-to-day operations.

A

Operational Information

76
Q

Used by the top-level Management for long-term planning

A

Strategic Information

77
Q

Used by Middle-Level Management for short-term planning

A

Tactical or Managerial Information

78
Q

Used by Lower-level management day-to-day Operations

A

Operational Information

79
Q

Used by executives for strategic decision

A

EIS

80
Q

Used by executives senior managers for decision making

A

DSS

81
Q

Used by managers for operational efficiency

A

MIS

81
Q

Used by workers for basic reporting and day to day transactions

A

TPS

82
Q

emphasizes decision-making in problem situations, not information processing, retrieval, or reporting.

A

Decision

83
Q

requires computer-aided decision situations with enough “structure” to permit computer support.

A

Support

84
Q

accentuates the integrated nature of problem-solving, suggesting a combined “man”, machine, and decision environment.

A

System

85
Q

TPS is _____________ and MIS for ____________

A

Transactional Reporting

86
Q

Helps an organization DO THINGS RIGHT

A

MIS

87
Q

Helps a managers DO THE RIGHT THING

A

DSS

88
Q

Open systems are self-adjusting and self-regulating.

A

Input from outside:

89
Q

All dynamic systems tend to degrade over time over time/overload, resulting in entropy or loss of energy.

A

Entropy

90
Q

Open systems operate in cycles, following a continuous flow path.

A

Process, output, and cycles

91
Q

Open systems tend to specialize functions and differentiate their components over time.

A

Differentiation

92
Q

Goals are achieved through different courses of action and paths within open systems.

A

Equi-finality

BSA Finals (5 decks)

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