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IT > LO6 > Flashcards

LO6 Flashcards

1
Q

Why to use database over other software (4)

A

Data can be validated to ensure it is appropriate to store

Data can be sorted alphabetically numerically and according to dates

-You can query for data to only show what is relevant to your situation

-Reports can be generated to summaries your information this makes it easier to view

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2
Q

Database advantages (3)

A

They can store a large amount of data

Queries and reports can be used to present relevant information

Processing like validation can prevent errors

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3
Q

Database disadvantages (2)

A

Organizing the relationships between tables can be complex

Training may be required to use advanced features

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4
Q

Why to use spreadsheet over other software (3)

A

Processing can be speed up with autocomplete

Mathematical calculators are built in

Repetitive processing tasks can be automated using macros

They can convert numerical data to visual objects such as graphs and charts

Data can be converted from one currency to another, and from decimals to percentages ect

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5
Q

spreadsheet Database disadvantages (2)

A

They are primary designed for numerical data

They can have a steep learning curve and may require training

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6
Q

Spreadsheet advantages

A

Can be used to store process and present data

Many tasks can be automated

Lots of tools are built-in for processing and presenting

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7
Q

Word processors advantages

A

Text can be written and edited easily

Formatting can add colors and change fonts

Objects can be added to break up text

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8
Q

Word processors disadvantages

A

It is primarily designed for text, so it can be hard to create visually appealing documents

Documents created do not always look professional

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9
Q

DTP stands for

A

desktop publishing

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10
Q

What can DTP be used for

A

Create professional documents like magazines and leaflets

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11
Q

DTP does what

A

Combing text with other objects, like images

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12
Q

DTP advantages

A

Text can be shown alongside images in a professional way

Templates are available

Documents created may be more visually appealing than one created by a word processor

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13
Q

Disadvantages of DTP

A

They can be hard to use compared to a word processes

Their file formats are less widely compatible

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14
Q

Presentation software advantages

A

Multiple sides can be used to display similar but different information

Templates can create visually appealing and professional slideshows

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15
Q

Disadvantages presentation software

A

Too many features transitions and animations can make the presentation look unprofessional

Long text and many objects can clutter slides

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16
Q

Target audiance

A

Who the information is going to be shared with

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17
Q

Demographics examples

A

gender
age
ethnicity

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18
Q

Public facing

A

Where the information is available to the general public

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19
Q

Availability of information (delays) what effects do they have

A

A processing delay might mean the information presented, it is outdated

In some cases a delay might be better than a loss of accuracy

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20
Q

Distribution channels

A

Methods through which information can be shared

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21
Q

Email messaging services 2 advantages and 1 disadvantage

A

Specific people can be reached targeted

Emails can usually be sent cheaply/freely

People may ignore emails especially if they go to the junk or spam folder

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22
Q

Social media advantages for a firm

A

Large num of ppl can be reached

Non customers may see the messaging

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23
Q

Social media disadvantages

A

Accounts may be targeted by hackers

Trolls and offensive messages may impede the core message

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24
Q

Website 1 advantage and two disadvantages

A

Can be accessed from anywhere

An internet connection is required

Information can’t be easily targeted

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25
Q

Intranets

A

Organisations internal networks

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26
Q

How are internal websites hosted

A

by intranets

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27
Q

Intranets advantages

A

Not publicly facing, so private information can be kept internally

Internal websites can provide relevant information in one place

28
Q

Intranets disadvantages

A

A limited audience

More network infrastructure and maintenance is required

29
Q

Blog advantages

A

Usually created by one person, or small groups which often makes their content more personal - This may engage more directly with their target audience

  • This information is also presented more informally - This may make the content more relatable
30
Q

Blog disadvantages

A

A long blog or vlog may be off putting

Using a vlog or blog to present official or important information may be seen as unprofessional

31
Q

converting websites to Mobile apps two advantages and 1 disadvantage

A

Websites are often converted to apps for optimization for the mobile

Usually apps focus on one function, whereas a website may include many pages on different topics

Apps reqire seperate creation and maintenence

32
Q

VOIP stands for

A

voice over internet protocol

33
Q

VOIP is used to allow what

A

Telephone calls over the internet

34
Q

Skype and Lync voip calls are expensive true or false

A

false they are free

35
Q

VOIP 2 advantages and 1 disadvantage

A

Information can be quickly shared with colleages or clients

It is targeted as you must specify who you are calling

Those you are calling need to have a microphone and the software VOip and connectivity to the internet

36
Q

podcasts

A

A podcast is a spoken-word audio file which can be downloaded

37
Q

podcasts advantages

A

Their content is often personal and relaxed

38
Q

podcast disadvantage

A

This may not always be seen as professional, and the listener will often need podcast software to download

39
Q

Multimedia

A

Any content which uses a combination of different media types

40
Q

E.g of multimedia

A

Youtube, twitch, twitter

41
Q

Youtube advantages of getting an audiance

A

Has a large audience generally younger ppl

Videos uploaded can both have high-end and budget productions

The multimedia allows flexibility in presentations

42
Q

Youtube disadvantages of getting a audience

A

It is harder to target specific viewers, who may become lost in many other videos

Using a large range of media might confuse the message

43
Q

Web conference advantages and disadvantages

A

Information can be shared with colleagues and clients directly using VOIP

The different media can help reinforce points

They can be used by many people, but this can get overwhelming

44
Q

Web conference advantages and disadvantages

A

Information can be shared with colleagues and clients directly using VOIP

The different media can help reinforce points

They can be used by many people, but this can get overwhelming

45
Q

Cloud advantages

A

Files can be uploaded to shared folders which others can access

Cloud based web apps can allow real-time collaboration

46
Q

Presentations

A

When you are presenting, you are giving information to someone else

47
Q

Presentations advantages

A

Slides can help demonstrate/ reinforce a point

The audience means that interaction is possible

48
Q

Presentation disadvantages

A

But they are best for relatively small amounts of information for for people may get bored if it is too long

49
Q

Reports advantages

A

Are well suited for larger amounts of information

50
Q

Reports disadvantages and how to counter it

A

Can become too detailed and boring, which is why they often have a brief summary

51
Q

Tables advantages

A

These are good at grouping or categorizing data

52
Q

advantage and disadvantage of a table

A

They can provide a brief summary, but their contents can be hard to visualize

53
Q

Graphs/charts advantages

A

These are objects which help to visualize numerical information

54
Q

Graphs/charts disadvantages and how to counter

A

They can sometimes be over complicated which is why labels help

55
Q

Advantage of a pivot chart

A

Which summaries part of a large data set

56
Q

Line graph used for what type of data

A

continuous (always changing data)

57
Q

Dynamic charts

A

These change live as the data changes

58
Q

Dynamic chart advantages and how it can be a disadvantage at the same time

A

These clearly show changes over time

but that can be distracting and not demonstrating your point

59
Q

Integrated Documents

A

Combines with multiple components in one

is live and current (updates data automatically)

60
Q

Integrated Documents advantage but it could turn into a disadvantage

A

Can help support each other but it may overcomplicate things

61
Q

End-user-documentation is designed for what

A

To help the user use the product, so it usually simple and not technical

62
Q

Integrated documents disadvantages

A

The document requires a live connection

There may be compatibility issues between applications

Information overload too much information may overwhelm the user

63
Q

When creating a presentation what resources should we consider

A

Hardware
software
connectivity

64
Q

If constrained by a resource how does this effect our presentation

A

Affect the presentation method we use

65
Q

Hard ware requirements e.gs

A

To make a presentation with slides a screen projector of some kind is require with a computer connected to it

Websites require a web server to host/store the sites

66
Q

Software requirements e.gs

A

To make a written report, DTP or word processing software is required

To use calls, VOIP software need sot be installed on all the computers being used in the call

67
Q

Connectivity requirements e.gs

A

TO use a cloud based service you need a internet collection at all times

TO view an internal website you need an intranet connection

Youtube and web conferencing require an internet connection, but a poor connecting may lead to buffering

IT (4 decks)

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