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IT > LO1 > Flashcards

LO1 Flashcards

1
Q

Advantages of following a project life cycle methodology (4)

A

The project has a clear structure, which everyone on the team can follow

There is less uncertainty about what tasks need to be completed and when

If something is going wrong, then there is dedicated time for reflection and adaption

Distinct phases make it easy to track the projects progress against the planned timescale

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2
Q

What does a feasibility report do

A

Evaluates how realistic the project is
- Can the requirements be met, despite the constraints?
-Can we meet the requirements without breaking any laws.
- Are there any better options

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3
Q

Why set objectives and success critiera

A

Team members clearly understand what needs to be done and by when

Progress can be checked against the objectives/ success criteria during phase reviews

Sticking to objectives will ensure the product is delivered as per the original requirements

Attention can be focused on what is left to do

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4
Q

What can be created, based on the objectives from initiation

A

Individual tasks to be established

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5
Q

Contingency time definition

A

Does not have a task allocated in case there is an issue or delay with another.

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6
Q

Give 3 examples of planning tools

A

Task list
Mind map
Visualization diagram
Flow chart
Gantt chart
PERT chart

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7
Q

Advantages of using planning tools

A
  • Provides a clear structure which can be used in a plan
  • Many provide a visual way of representing the project
    plan.
    Dependencies and concurrency can be easily seen
  • Many show timescale, budget, and employee
    allocation.
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8
Q

Disadvantages of using planning tools

A
  • They can be complicated, and hard to understand by non-specialists
  • They can cause a plan to become too specific and fixed
    Reality is changeable
  • They only provide estimates and ideas
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9
Q

Disadvantages of purchasing specialist software designed for creating project plans

A

It would be very expensive
It may also require training to use

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10
Q

Advantages of purchasing specialist software designed for creating project plans

A

Gantt, PERT and flow charts will be easier to create

It can be accessed from anywhere

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11
Q

What are spreadsheets primarily designed for

A

Primary designed to store and manipulate numerical data

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12
Q

What are spreadsheets not designed for

A

To store files annotations or other visually appealing aspects

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13
Q

Word processors main purpose

A

Primary designed for writing text documents

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14
Q

What else can word processors do other than writing text documents

A

Add formatting and basic shapes and colors

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15
Q

Desktop publishing software designed for

A

More creative tasks

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16
Q

What would you use DTP for

A

They would be useful for visualization diagrams and mind maps, which combine images and text

17
Q

Advantage of DTP

A

Create a professional planning tool

18
Q

disadvantange of DTP

A

Difficult to use and very expensive.

19
Q

When would you use a visualization diagram

A

To plan out a design, which will be used for reference when the actual implementation is done

20
Q

Advantages for visualization diagrams

A

Ideas for designs can be quickly shown to others

There is a reference to use during execution

Non-specialists can understand

21
Q

Disadvantages for visualization diagrams

A

They may not show enough detail to be implemented directly.

They may be unrealistic

They are not suitable for all parts of a complex job

22
Q

Advantages of flow chart

A

The order and dependencies of tasks can easily shown

Decisions can be planned for and shown

Non specialists can understand

23
Q

Disadvantages of flow charts

A

No time scale

They cant show concurrency

For a complicated project they become too complex and messy

24
Q

Advantage of using PERT charts

A

Shows concurrences and dependencies

Slack time can be found and so tasks may be able to be reorganized to be more efficient

25
Q

Components of a pert chart what do the nodes and arrows represent

A

Nodes represent tasks and milestones

Arrows represent dependencies

Multiple arrows means concurrency

Arrow label meaning the task length

26
Q

slack

A

Free time that can be viewed in a PERT chart

27
Q

Critical path

A

Longest path and it represents the shortest time possible it will take to complete the project

28
Q

disadvantage of using PERT charts

A

They can become complicated with large projects

PERT chart includes timescales but not dates so may be difficult to use in real time impose on a calendar

Requires specialist knowledge

29
Q

Gantt chart advantages

A

Concurrency and dependency can be easily shown

The length of the tasks is obvious as is the overall timescale

Milestones can be highlighted

30
Q

Gantt chart disadvantages

A

Can be time consuming to create without specialist knowledge

Tasks lengths are only estimated and may be unrealistic

31
Q

Task list advantages

A

All tasks needed to be completed are shown in the same place

so during execution each can be ticked off none can be forgotten

32
Q

Task list disadvantages

A

No concurrent tasks, only process is through the queue

No timings/time scales so project may be overdue.

No idea of how long to spend on individual tasks

33
Q

Mind maps advantages

A

Adding new ideas or tasks is easy to do as you think of them

No specialist knowledge is needed to create them

Independent tasks are clear, as are any links

34
Q

Mind maps disadvantages

A

They usually don’t have timings attached

Detailed mind maps can be messy and hard to read

Concurrent tasks are hard to show

35
Q

Feasibility report advantages

A

Confirm if project is necessary/can achieve what is intended, this saves time and money

Consider the resources required for the project, allowing the preparation of required resources for the project, which will be more likely to be available when needed.

IT (4 decks)

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