LO2.4 Policies and Procedures Flashcards
Reasons for carrying out risk assessments
Legal requirement under HASWA
Everyone has the right to be protected from harm
Check what could cause harm
Preventing accidents and illnesses
Confidence
Purpose of risk assessments
Equipment safety
Building safety
Identify potential dangers
Assess how much supervision is needed
Identify ways of minimising risks
Ensure planned trips are safe
5 steps of a risk assessment
- identify hazards associated with activity
- Who might be harmed and how
- Level of risk + control measures
- Written record
- Review
Define “policy”
A plan and the instructions for carrying out the necessary actions to achieve its aim of keeping everyone safe and promoting their rights.
Define “procedure”
step by step guide of how to complete a task or implement a policy
Why might individuals require more help during a fire evacuation?
Poor mobility or conditions such as deafness or dementia.
For a fire safety policy, what should settings do?
Have regular fire drills
Test fire alarms regularly
Fire exits should be clear
Staff should have specific roles
Explain a fire evacuation procedure.
- Discover a fire = raise alarm, tell people, pull alarm and call 999
- Remove people from immediate area - direct to assembly point, use designated fire exits and no lifts
- Designated staff assist people with: mobility issues, hearing difficulties, dementia patients
- Close windows and doors and switch off lights
- Assemble at designated external assembly point
- Do not re enter bui
what do “asbestos duty to manage” holders have to do?
Find out if asbestos is present
Record of location, type and condition of the asbestos if it present
Assess the risk of anyone exposed
Plan for how to manage risks
Plan into action - monitor and update
Provide this info to anyone who might disturb the asbestos
Examples of transport procedures
Service and maintenance up to date
Seat belts fitted and working
Parental consent forms
Visit risk assessed
Contingency plans for delays
First aid provision
Emergency contact details
Supervision
Examples of what an electrical safety policies and procedures should cover
Portable equipment should be PAT tested
Staff make frequent visual checks
How to report damage and to whom
Care setting safeguarding policy and procedures
Named person is responsible for safeguarding
All staff DBS checked
Staff should have safeguarding training
Staff must know signs of abuse
Reporting system for concerns of abuse
Example food hygiene procedures
Work surfaces and equipment should be clean before preparing food
Clean surfaces with hot water and antibacterial washing up liquid, then use antibacterial spray
Wash fruit and veg before use
Coloured chopping boards
Correct food storage methods
Use by dates
Cook food thoroughly
Cover food to prevent contamination
Serve food as soon as its cooked
Main points of agreed procedures about handling medication
Ordering: Quick and efficient
Receiving: Ordered vs received
Storing: Controlled drugs stored in a locked cabinet or with individual
Administering: Ensure the right person receives right medication with right dose at right time
Recording: Use medicine administration record (MAR). makes records clear
Transfer: Medication stays with individual, if they are taken to another setting medication goes with them
Disposal: Return unwanted medication to pharmacy. Care homes must use a licensed waste management company.
What are lone workers?
People who work in the community in a separate location to their team or manager.
Examples of lone workers
social workers, personal care staff, home tutors
Risks of lone working
- Required to work all hours
- May have to take children away from homes, these are highly emotional situations
- Personal care staff can be mistaken for health visitors carrying drugs and could be attacked
- Often on foot and have regular patterns of visits
Procedures for lone working
- Tell a colleague where you are going and when you will be back
- Personal alarms
- Carry a basic mobile - reduce risk of attack
- Self defence training
- Park in well lit areas at night
- Flagging system; identify potentially violent people and recommend who should and who should not go.
Key points of a mobile phone lone worker system
- Employee leaves a message of the visit and the time it will take place
- Message goes to central computer
- If employee does not cancel message after time stated the computer alerts manager and police are notified
- Phone also has panic button. allows receptionist to listen into a conversation. Employee uses code words in conversation to alert receptionist
Importance of security of premises, possessions and individuals
Keep people safe from intruders
prevent vulnerable individuals from leaving the setting unsupervised.
Policies and procedures to provide security in a care setting
ID lanyards
PIN code entry
Lock external doors and gates
Staffed reception desk
Escorting visitors
CCTV on external entrances
Monitoring of keys
Visitor badges
Explain the features of fire safety that should be included in a policy (Added after mock)
Reporting and reviewing safety after incidents
info and training for employees
ways to contact emergency services
enough fire exits
ACT FAST, act fast, control fire, telephone fire brigade, follow procedures, assists others, try to stay calm
Promoting health and safety policies in a care home (added after mock)
ensuring relevant policies are in place
staff and residents should know about policies and procedures
staff should be aware of responsibilities
recruiting staff with appropriate qualifications and DBS checks
Maintaining health and safety policies in a care home (added after mock)
Recording and storing info about employees
update policies
record all accidents
keep up to date with legislation
supervision and ongoing training
CPD
Enforcing health and safety policies in a care home (added after mock)
Practice routines
Check the setting for health and safety hazards
training
disciplinary procedures
responding to CQC inspections
ensuring policies concerning staff ratios and working hours are complied with
Promoting health and safety policies in a school (added after mock)
posters and signs visible
assemblies for pupils
staff meetings
PSHE days
Maintaining health and safety policies in a school (added after mock)
ongoing training
risk assessments
Enforcing health and safety policies in a school (added after mock)
discipline staff or pupils who break health and safety policies
Explain how a safeguarding policy will promote children’s safety in a pre school (added after mock)
Children are protected from harm and abuse
staff have training in how to respond to concerns
posters and info is available to ensure children and adults know who to contact
designated safeguarding lead
DBS checks
physical environment is safe
staff collaborate
