Life Cycles Flashcards
The Project Lifecycle
Concept Definition Development Closedown and Handover (Benefits Realisation) (Operation) (Termination)
Concept
Business need or problem Options appraisal Development of Business Case (Outline) Lead by Sponsor Steering Group formed and appoints sponsor
Definition
Development of preferred option into Business Case
Preparation of PMP by PM
Planning, definition of requirements, scope and processes
PESTLE
Ends with approval of PMP
Development
Production of product outputs/deliverables
May be staged with reviews
Management of activity
Handover/Closedown
Outputs are in place
Handover to users - acceptance.
Any arrangements for entering BAU -as built drawings, insurance etc. Commissioning of assets.
Lessons learned
Appraisals/staff reviews
Assets returned, disposed of - resolved.
(Benefits Realisation)
Period during which the project outputs should create the benefits
(Operations)
Period during which there will be operational costs - useful for full-life costing
(Termination)
This is when any decommissioning costs will occur
Life Cycle Benefits
Defines the process - clarity for all roles.
Logical progression with clear activities and outputs for each phase.
Provides stop points for the project
Consistency
Supports high-level planning
Phase gates useful check points for stakeholders, scrutiny. Focusses attention on key outputs.
Reviews
Concept & Definition- Gate reviews
Development - Stage reviews
Closedown and Handover - project review. Benefits realisation review.
Also Peer Review
Gate Review
Formal review of key document - Business Case or PMP
Decides whether project should proceed - pass, fail or pass with provisos
Steering Group decide
Unlocks funding
Org governance dictates approach
+ regular and structured framework
+ Develop relationship between PM and PS
+ Documented statement of progress
Stage Reviews
Regular reviews during development phase Monitor progress against plan using KPIs Sometimes on basis of work package Approach set out in PMP Led by PM, chaired by PS or users Considers risks Corrective action where needed Will consider effectiveness of project methods
+ Provides clear picure of progress against KPIs
+ opportunity for corrective action
+ sponsor can intervene
+ risks and issues formally addressed
Post-project reviews
Documents project for future reference
Reviews performance vs success criteria
Assesses suitability of tools and methods
Records lessons learned for continual improvement
+ captures lessons learned to help future projects
+ Formal record of out-turn to support future estimating
+ Supports recognition and reward of excellent behaviours
Benefits Realisation Reviews
Takes place after project completion
Assesses extent to which targeted benefits have been realised
Will be conducted by sponsor /users
+ allows project to be recognised
+ strategic appraisal of benefits vs business case
+ identify problems/under performance and analyse
Peer Reviews
Informal Conducted by external peers of PM Considers quality - are processes being followed Can provide guidance and support "Health check"
+ can help PM
+ learning opportunity for all involved
+ lighter touch than formal review
