Level 2 Flashcards
How would you deal with errors in tender?
JCT practice note 2017.
Inform the contractor:
Alternative 1 - Confirm or withdraw
Alternative 2 - Amend
What was included in the Tender Recommendation Report you prepared?
1 - Executive Summary 2 - Procurement route and basis of Tender 3 - Tender information Received 4 - Post Tender Adjustments 5 - Cost Options 6 - Value Engineering Oppurtunities 7 - Conclusion and Recommendation
Appendices
A - Record of Tender Opening
What is a Form of Tender?
Acknowledgement the tenderer understands the T&Cs of the tender documents and any other requirements stipulated
Includes confirmation of cost & programme for the works
What is a certificate of a bona fide tender
Declaration of non-collusion
The declaration may require that the tenderer confirms that: Their tender is bona fide. They have not colluded with any other party to fix or adjust the tender price.
Why was a tender addendum require on Devonshire Row?
There was additional design reports issued post tender that wasn’t complete at the time of issuing tenders:
Updated design information
FF&E schedule
Acoustic Design Report
A tender query schedule was also included clarifying some generic queries (ie are we to allow paint finishes to window frames)
Are you aware of any trends in the market in terms of procurement and tendering?
Clients prefer to use single stage
Contractors prefer 2 stage, particularly in bigger projects. For large projects contractors will generally only sign up 2 stage.
What was included in the tender pack for Dev Row?
Vol 1: Cover Letter ITT FoT & CoBT Tender queries form Contract Particulars Employers Requirements
Vol 2 Design Info Pricing document Pre construction H&S info Basebuild info Change Control procedures
Can you give an example of tender queries your clarified during the mid tenders?
Contractors have allowed for all fixed Furniture and excluded loose
What did you do when chairing the meetings?
Sent Agendas
Introductions Design Team Update Site Logistics Contractor Updates Tender Queries
minuted the meetings and sent out actions
How did you carry out your normalization process
I used the average rate between the other tenderers
You can also use highest rate or PTE cost
Following this I asked contractors to confirm if they had included for all items / scope of works
Why is it important for tenders to price on a like for like basis
The comparison of tenders needs to be on a like for like basis to ensure the evaluation is fair and no one has an unfair advantage by omitted scope etc
