Lesson 5.1 - Word Flashcards
Documents nowadays are more secured as compared to
documents before that are just stored in files and files of cabinets.
Document files nowadays can be password protected and even
encrypted so that only intended users can read the contents of the
documents.
Security
Before the wide use of word processors, collaborating
on a project could mean several meetings and typewritten notes, a
person to organize everything. Today, workers can now simultaneously
work on an online document like the case of a Google Docs.
Collaborators need not be present in an office since they can
collaborate even on different locations around the world
Collaboration
Documents before are passed around the office in folders,
envelopes or typewritten reports. If these are needed in a different
location, it has to be sent via couriers. Nowadays, documents can just
be saved in a local server and accessed by the entire office. It can be
emailed and is received by the client on the same day in just a matter
of seconds. Voluminous documents can now just be saved in a tiny
flash drive, thus, easier to carry or hand over to a colleague in the office
Portability
MS Word has been used by many but it is a proprietary software.
It is expensive but there are free and open source online word
processors. These documents can be saved in a native Word format
and thus can be easily opened as well. Thus, there is no need to lay out
cash for the latest versions of a proprietary software like MS Word
Cost
Business uses of word processing
Security, Cost, Collaboration, Portability
This defines the different shape of the characters. The
characters could be rounded, narrow, or plain design. Common
typefaces are Times New Roman, Arial and Courier.
Typeface
This refers to the collection of letters and numbers in a particular
typeface. Changing font can change the look and feel of your document
as well. Example, for Arial typeface, it can be font size 10, font color
red, italics and bold
Font
This determines the printable result of your document. This is
the layout, the alignment, font specifications and other formatting
properties in your document.
Format
This is the way texts are arranged in relation to the edges
of the page. The types of alignment are left aligned (CTRL-L), right
aligned (CTRL R), center aligned (CTRL E) and justified (CTRL J).
Alignment
This is to indent paragraphs and lists.
Tab
This are the blank spaces in the left side, right side, top and
bottom of the document. Predetermined margins are 1” on all sides.
However, margins can be increased or decreased as needed.
Margin
The header or footer is one or more text lines that
appears on top or bottom of every page in the document. Usually, this
contains page numbers, footnotes and logo of the company.
Headers/Footers
This refers to the blank spaces in between lines. It could
be one of the following: single line spacing (CTRL 1), double line
spacing (CTRL 2), and 1.5 line spacing (CTRL 5).
Line Spacing
This refers to how the texts wrap around an object or an
image
Word Wrap
As the name imply, this is the feature
of a word processor that checks the grammar and spelling of your word
document. Usually, the text is highlighted in red if the spelling is
incorrect or is not added in the dictionary. The text is highlighted green
if there seems to be a grammatical error in your document.
Spelling and grammar check
