Lesson 3: Meetings

Question 1

What is the definition of quorum?

Answer 1

It is the minimum number of appropriate attendees that need to be present to make a meeting valid

Question 2

If you are doing the minutes of the meeting, what do you do during the meeting?

Answer 2

Write down the main ideas.
Write down the motions, who made them and what the outcome is.
Take note of the ending of the meeting.
Also that the attendance register is signed by all.

Question 3

what are the 4 main meeting types?

Answer 3

Reporting and information oriented
Decision making and problem solving
Creating and brainstorming
Training and skill building

Question 4

List the things you need to do when you are the chairman

Answer 4

Check the meeting room
Send the agenda beforehand
Set ground rules
Set specific outcome
Manage your time
Assign roles
Encourage participation
Review the meeting
Follow up

Question 5

What are the 3 leadership styles

Answer 5

Coercive
Authoritative
Democratic

Question 6

What are the 5 decision making processes

Answer 6

Voting
Ranking
Paired comparison
Consensus
Rubric

Question 7

List the 8 steps of decision making in meetings

Answer 7

Motion
Second
Debate
Discuss
Reply
Vote 
Resolution
Documented

Question 8

List the tips of conference calls

Answer 8

Start on time
Have an agenda
Manage the process
Wait your turn
Be aware of your appearance
Be prepared