Lesson 2 Flashcards
Chronicles Data Structure, the filing cabinet resembles what?
Chronicles
Chronicles Data Structure, the drawer resembles what?
Master File
Chronicles Data Structure, the file folder resembles what?
Record
Chronicles Data Structure, the sheets of paper resemble what?
Contacts
Chronicles Data Structure, the information prompts and answers resemble what?
Items and Values
All of the information that you enter in Hyperspace is stored in _________________ , Epic’s database management system.
Chronicles
A _________________ is a date-specific snapshot of the data within a record.
Contact
Each ___________________ stores all of the data about one type of thing.
Master file
A(n) _____________ is a discrete field within a record.
Item
Each _____________ stores information about one specific entity in the master file.
Record
A(n) _________________ is the data that is stored in an item.
Value
What part of Chronicles does the INI field represent?
Master file
What part of Chronicles does the ID field represent?
Record
What part of Chronicles does the information on the left of Record Viewer represent?
Item
What is Chronicles, and is it unique to Epic’s clinical products?
Chronicles is Epic’s database management system and is used by all its software applications.
If you compare two records in the same master file, you find that the _________ are the same, but the ___________ can be different.
Records, items, values
True or False: Hyperspace does not store patient data.
True
What part of Chronicles does the information on the right of Record Viewer represent?
Value
EPT-WENZEL,RICHARD [Z81998], Which master file are you in?
Orders (ORD)
Using the terminology we’ve covered for Chronicles, “Earle, Richard” is the name of the _____________ that is being viewed in the screen shot above.
record
The Reason for Visit (circled) part of the report is an example of one what? ________
Item
The values entered in the items on this form are specific to this one office visit. An office visit is an example of which part of Chronicles data structure? __________________
contact
Chronicles is Epic’s ________ that stores information, including employee, patient, and medication records.
database management system
Define Chronicles (filing cabinet)
Epic’s database management system; stores all information
Define Master file (drawer)
A storage entity in Chronicles used to organize a particular type of record.
I.E. Patient (EPT), Provider (SER), Payor (EPM), Diagnosis (EDG
Define Record (folder)
A specific entity within a master file
I.E. Patient: Smith, Brad, Provider: Seeger, Marty, MD, Insurance: UHC, Diagnosis: Diabetes, Type 2
Define Item (question)
A prompt for a piece of information
I.E. DOB, Specialty, Financial Class
Define Value (answer)
THe specific information recorded for an item
I.E. May 18, 1978, Pediatrics, Commercial
T/F Values for no-add items do not change over time
True
T/F Values for response each time items change over time
True
Which of the following is a no-add item? A) Address B) Marital status C) Birth date D) Chief complaint
Birth date
Define Value (answer)
The specific information recorded for an item
I.E. May 18, 1978, Pediatrics, Commercial
Which of the following is a no-add item? A) Address B) Marital status C) Birth date D) Chief complaint
Birth date
What is Chronicles?
Chronicles is Epic’s database management systemand is used by all Epic software applications.
Can you edit data in Record Viewer?
No. Record Viewer only allows you to view the information.
When you document on the patient as a clinician, is the data you are entering a value or an item?
A value. The items that a record contains are controlled by Epic. The information that stored for an item is a value.
Define Chronicles
Developed specifically for healthcare facilities, Chronicles is the complete database management system that underlies all of Epic’s applications. Each application builds upon the Chronicles unified data model to create inpatient, outpatient, clinical, financial, and administrative data sets. Chronicles manages these data sets and provides the underlying structure that allows you to run reports and searches, analyze statistics, perform computations, import and export data, and manipulate data set structures.
Define Master File
A storage entity in Chronicles. Master files are used to organize a particular type of record. For example, the Patient master file contains patient records.
Define Record
In Chronicles, a related group of items that correspond to a single entity that can be acted upon in Hyperspace.
Define Contact
- A significant occurrence in the life of a record. Contacts are date stamped and allow Epic applications to keep track of changes in data over time. In the patient record, contacts represent encounters such as appointments, hospital admissions, surgical cases, and others. In Chronicles, a contact is a snapshot of a record that represents changes made at a specific instant. It stores data related to response each time items.
- A single incoming or outgoing communication with a patient. This could be a phone call, an email, a fax, etc.
Define Item
In Chronicles, a single attribute or piece of data stored within a record. An Item Stores Information About a Record or Contact
I.E. Name, DOB, Address
Define Value
The specific information recorded for an item
I.E. May 18, 1978, Pediatrics, Commercial
