Lesson 2

Question 1

Chronicles Data Structure, the filing cabinet resembles what?

Answer 1

Chronicles

Question 2

Chronicles Data Structure, the drawer resembles what?

Answer 2

Master File

Question 3

Chronicles Data Structure, the file folder resembles what?

Answer 3

Record

Question 4

Chronicles Data Structure, the sheets of paper resemble what?

Answer 4

Contacts

Question 5

Chronicles Data Structure, the information prompts and answers resemble what?

Answer 5

Items and Values

Question 6

All of the information that you enter in Hyperspace is stored in _________________ , Epic’s database management system.

Answer 6

Chronicles

Question 7

A _________________ is a date-specific snapshot of the data within a record.

Answer 7

Contact

Question 8

Each ___________________ stores all of the data about one type of thing.

Answer 8

Master file

Question 9

A(n) _____________ is a discrete field within a record.

Answer 9

Item

Question 10

Each _____________ stores information about one specific entity in the master file.

Answer 10

Record

Question 11

A(n) _________________ is the data that is stored in an item.

Answer 11

Value

Question 12

What part of Chronicles does the INI field represent?

Answer 12

Master file

Question 13

What part of Chronicles does the ID field represent?

Answer 13

Record

Question 14

What part of Chronicles does the information on the left of Record Viewer represent?

Answer 14

Item

Question 15

What is Chronicles, and is it unique to Epic’s clinical products?

Answer 15

Chronicles is Epic’s database management system and is used by all its software applications.

Question 16

If you compare two records in the same master file, you find that the _________ are the same, but the ___________ can be different.

Answer 16

Records, items, values

Question 17

True or False: Hyperspace does not store patient data.

Answer 17

True

Question 18

What part of Chronicles does the information on the right of Record Viewer represent?

Answer 18

Value

Question 19

EPT-WENZEL,RICHARD [Z81998], Which master file are you in?

Answer 19

Orders (ORD)

Question 20

Using the terminology we’ve covered for Chronicles, “Earle, Richard” is the name of the _____________ that is being viewed in the screen shot above.

Answer 20

record

Question 21

The Reason for Visit (circled) part of the report is an example of one what? ________

Answer 21

Item

Question 22

The values entered in the items on this form are specific to this one office visit. An office visit is an example of which part of Chronicles data structure? __________________

Answer 22

contact

Question 23

Chronicles is Epic’s ________ that stores information, including employee, patient, and medication records.

Answer 23

database management system

Question 24

Define Chronicles (filing cabinet)

Answer 24

Epic’s database management system; stores all information

Question 25

Define Master file (drawer)

Answer 25

A storage entity in Chronicles used to organize a particular type of record. I.E. Patient (EPT), Provider (SER), Payor (EPM), Diagnosis (EDG

Question 26

Define Record (folder)

Answer 26

A specific entity within a master file I.E. Patient: Smith, Brad, Provider: Seeger, Marty, MD, Insurance: UHC, Diagnosis: Diabetes, Type 2

Question 27

Define Item (question)

Answer 27

A prompt for a piece of information I.E. DOB, Specialty, Financial Class

Question 28

Define Value (answer)

Answer 28

THe specific information recorded for an item I.E. May 18, 1978, Pediatrics, Commercial

Question 29

T/F Values for no-add items do not change over time

Answer 29

True

Question 30

T/F Values for response each time items change over time

Answer 30

True

Question 31

``` Which of the following is a no-add item? A) Address B) Marital status C) Birth date D) Chief complaint ```

Answer 31

Birth date

Question 32

Define Value (answer)

Answer 32

The specific information recorded for an item I.E. May 18, 1978, Pediatrics, Commercial

Question 33

``` Which of the following is a no-add item? A) Address B) Marital status C) Birth date D) Chief complaint ```

Answer 33

Birth date

Question 34

What is Chronicles?

Answer 34

Chronicles is Epic’s database management systemand is used by all Epic software applications.

Question 35

Can you edit data in Record Viewer?

Answer 35

No. Record Viewer only allows you to view the information.

Question 36

When you document on the patient as a clinician, is the data you are entering a value or an item?

Answer 36

A value. The items that a record contains are controlled by Epic. The information that stored for an item is a value.

Question 37

Define Chronicles

Answer 37

Developed specifically for healthcare facilities, Chronicles is the complete database management system that underlies all of Epic's applications. Each application builds upon the Chronicles unified data model to create inpatient, outpatient, clinical, financial, and administrative data sets. Chronicles manages these data sets and provides the underlying structure that allows you to run reports and searches, analyze statistics, perform computations, import and export data, and manipulate data set structures.

Question 38

Define Master File

Answer 38

A storage entity in Chronicles. Master files are used to organize a particular type of record. For example, the Patient master file contains patient records.

Question 39

Define Record

Answer 39

In Chronicles, a related group of items that correspond to a single entity that can be acted upon in Hyperspace.

Question 40

Define Contact

Answer 40

1. A significant occurrence in the life of a record. Contacts are date stamped and allow Epic applications to keep track of changes in data over time. In the patient record, contacts represent encounters such as appointments, hospital admissions, surgical cases, and others. In Chronicles, a contact is a snapshot of a record that represents changes made at a specific instant. It stores data related to response each time items. 2. A single incoming or outgoing communication with a patient. This could be a phone call, an email, a fax, etc.

Question 41

Define Item

Answer 41

In Chronicles, a single attribute or piece of data stored within a record. An Item Stores Information About a Record or Contact I.E. Name, DOB, Address

Question 42

Define Value

Answer 42

The specific information recorded for an item I.E. May 18, 1978, Pediatrics, Commercial