Lesson 19—Manage Files Flashcards
What identifies the app that should open when you double-click a document in macOS?
macOS Big Sur uses a document filename extension to determine the document type. The Launch
Services process maintains a database of installed apps and the document types that they can open.
How do you engage Quick Look? Which apps support it?
You engage Quick Look by pressing the Space bar when a document is selected. Apps that support
Quick Look include the Finder, Time Machine, Mail, and most Open and Save browser dialogs.
Which technology lets Quick Look preview so many file types?
Quick Look uses plug-ins to preview documents. These plug-ins are stored in Quick Look folders in any
Library folder on macOS Big Sur.
What are the built-in quick actions available in the Finder?
The list of available quick actions depends on the kind of file you select. The Quick Actions window
includes these built-in options:
• Rotate an image or movie—Rotate Left is the default command, but you can press and hold the
Option key to change it to Rotate Right.
• Mark up a document or image—After you choose Markup, the file opens in a Markup window.Trim a
movie or audio file—Choose Trim, then use the yellow handles in the trimming bar. Click Play to test
your changes, then click Revert or click Done to save your changes and close the window. After you
click Done, you’re asked to replace your original file, cancel, or save your changes in a new clip.
• Customize—Choose Customize to open the Extensions preferences in System Preferences.
What is Auto Save? How can you identify an app that supports Auto Save?
Auto Save lets compatible macOS Big Sur apps automatically save changes to a document. A user
saves a document once then never has to think about saving changes again. Apps that support Auto
Save feature a Duplicate, Rename, or Move To command in the File menu.
How deep is the version history of a file that you share through email?
Documents sent through email or otherwise copied to a shared location don’t retain any version history.
Which apps can manage document locking?
Any app that supports Auto Save and the Finder can manage document locking.
Where do you set Auto Save and Resume options? How should you disable Auto Save?
You can deselect “Reopen windows when logging back in” from the logout verification dialog. From
General preferences, you can perform these actions:
• Deselect “Close windows when quitting an application.”
• Select “Ask to keep changes when closing documents” to disable the Auto Save feature for any app
that supports it.
If you have iCloud Desktop & Documents enabled on one Mac and you enable it for another Mac, what
happens to the user’s Desktop and Documents folders?
If you turn on iCloud Desktop & Documents on additional Mac computers, the Desktop and Documents
content from those Mac computers is moved into subfolders inside the iCloud Desktop and Documents
folders. For example, adding another Mac named “MyMac” results in Desktop and Documents folders
containing “MyMac—Desktop” and “MyMac—Documents.”
What happens to the user’s Desktop and Documents folders if you turn off iCloud Desktop &
Documents?
When you turn off iCloud Desktop & Documents, the items are moved into a subfolder within iCloud
Drive, and the local Desktop and Documents folders are created as new empty folders for the local user.
Users must navigate to iCloud Drive and manually copy their files to the new (empty) Desktop and
Documents folders.
What four recommendations does the Storage Management window offer for optimizing storage?
Recommendations for optimizing storage include the following:
• Store in iCloud—Stores all files, photos, and messages in iCloud and keeps only recent files and
optimized photos in local storage.
• Optimize Storage—Enables the removal of watched movies and TV shows in the TV app.
• Empty Trash Automatically—Automatically erases items that have been in the Trash for more than 30
days.
• Reduce Clutter—Displays documents and other content stored on your Mac so that you can sort
through and delete what you no longer need.
