Keeping data safe

Question 1

what is a backup?

Answer 1

a copy of a file that contains data and makes sure that the work is not lost

Question 2

How can you backup your work?

Answer 2

save the work every few minutes
use passwords to protect data
keep a copy of the work in different locations

Question 3

what do businesses use to backup their files?

Answer 3

tape drives with magnetic tape

tapes are used in rotation - ‘grandfather’,’father’, ‘son’ backup schemes are used

Question 4

what is an archive?

Answer 4

a copy of data that is stored separately for permanent safekeeping
archive are generally used for for data that is not currently in use

Question 5

what are the differences between backups and archive

Answer 5

data in a backup file is in current use, data in archive is not

Backups are made at frequent intervals, archives are made at loner intervals

backups can be used for disaster recovery, archives are of little use in disaster recovery

Question 6

Why are paper documents difficult to steal compared to electronic?

Answer 6

paper is bulky, electronic are small and can be quickly and easily copied

Question 7

How can data be misused?

Answer 7

• gossiping with others about it
• selling contact details to advertising companies
• using other peoples data to obtain money

Question 8

What may criminals use other peoples data for?

Answer 8

• obtain a bank card or credit card

- use card to buy items or services

Question 9

What helps reduce card fraud?

Answer 9

the ‘chip and pin’ systems

Question 10

What is identify theft?

Answer 10

someone using the details of another person to pretend to be them

thefts will buy items or services

Question 11

How can you protect your data?

Answer 11

• hide key buttons when entering PIN
• keep computers in secure room
• unique password and set different passwords for different things

Question 12

Where should you store your electronics that contain important data?

Answer 12

in a secure room with lockable doors and windows

Question 13

How do you keep a secure PIN/password?

Answer 13

• not be written down anywhere
• changed regularly
• be different for every account

Question 14

What is encryption?

Answer 14

encryption scrambles data so that it cannot be understood unless it is unscrambled.

Question 15

What is decryption?

Answer 15

a decryption key is needed to unscramble the data from an encryption format

Question 16

What is hacking?

Answer 16

an act of gaining, or attempting to gain access to computer data or systems without the required password or access rights

Question 17

What is key logging?

Answer 17

a software that records the keys pressed to access data or computer systems

The recordings are transmitted to other people who may then use them to access the data or system

Question 18

What is malware?

Answer 18

any computer program that enters another computer system without the owners consent

it is designed to harm the computer

Question 19

What are the 5 types of malware?

Answer 19

virus 
worms 
trojan horses 
spyware 
adware

Question 20

what is a virus?

Answer 20

a software/code that copies itself, transmits itself to other computers without the users knowledge.

Can alter or delete data in files

Question 21

what are worms?

Answer 21

program that copy themselves and use networks to spread without external help

Question 22

what are Trojan horses?

Answer 22

a software application that seems to preform a useful task or job but may allow unauthorized access

Question 23

what is spyware?

Answer 23

collects information without a users knowledge or consent

Question 24

what is adware?

Answer 24

automatically downloaded and installed to advertise or to direct a user to advertising material

Question 25

How can you protect against malware?

Answer 25

installing an antivirus software
not downloading files from ingenue sites
not sharing files with others