IT1 Section A: Presenting Information

Question 1

what are the factors affecting the choice of media?

Answer 1

• nature of information
• complexity of information
• time to study information
• needs of the recipient
• lifespan of information

Question 2

what are the things to consider when presenting information?

Answer 2

• audience
• format
• media

Question 3

In Word processing/ DTP what is a template? give and

Answer 3

• pre-defined page/layout which can be used as a basis for other documents
  e. g creating set layout for a letterhead with school info and logo

Question 4

In Word processing/ DTP what are style sheets? give an example

Answer 4

• contains info on font style, size, margins and languages

e. g change headings to 16 point Arial

Question 5

In Word processing/ DTP what is mail merge? give and example

Answer 5

• incorporating data automatically from store into an outline document
  e. g creating a set of letters informing shareholders of the annual general meeting

Question 6

In Word processing/ DTP what are macros? give an example

Answer 6

• a stored list of instructions which is used to automate a task, code or program
  e. g creating a macro for the same signature to be placed on several letters so it does not have to be inserted repeatedly

Question 7

In Presentation what is a templates? give an example

Answer 7

• prewritten slides with design and some basic information already included, which saves you having to create from scratch
  e. g in an estate agent these could contain a layout with the company’s colour scheme and company logo already placed

Question 8

In Presentation what is a animated transitions? give an example

Answer 8

• this is when you give an entry/exist effect when you move from one slide to another
  e. g such as fading which improves the flow of the presentation

Question 9

In Presentation what are hyperlinks? give an example

Answer 9

• These are object/text which when clicked upon take you to another file, image page or to a different of your presentation
  e. g could be used by an estate agent by clicking on a photo of a room which takes the user to information about the room like dimensions etc.

Question 10

In Databases what is import/export? give an example

Answer 10

• transferring data from one piece of software to another

e. g exporting names and addresses into a word processing program to produce appointment reminder letters

Question 11

In Databases what is a query? give and example

Answer 11

• a query is when you interrogate (search/sort/filter) a database to find some information
  e. g a search to find all the ‘patients who have asthma because they need a flu injection’

Question 12

In Databases what is report? give an example

Answer 12

• a user friendly output from a database in which the results are presented in a way that is controlled by the user
  e. g a graph to show blood pressure to compare if it is higher or lower than the previous day

Question 13

In Web authoring what are hyperlinks? give an example

Answer 13

• these are words or images which when clicked upon take you to another part of the website
  e. g could be used by an estate agent by clicking on text saying ‘view houses in prenton’ which then takes them to another page with more detailed information about the houses like price etc.

Question 14

In Web authoring what are frames? give an example

Answer 14

• A frame is a section of web page in which semi-independent activities can take place
  e. g an area with menu or group of links

Question 15

In Web authoring what is HTML? state advantages

Answer 15

-this is used to customise webpages.
-it allows greater control of the behaviour of text and the positioning of images
ADV:
-less memory
-faster to load

Question 16

In Web authoring what is a hotspot? give an example

Answer 16

an area of an webpage, usually an image, that contains a link when clicked takes you to another location on the web
e.g could be used by an estate agent by clicking on a picture of a house on sale which then takes them to another page with more detailed information on the house like no. of rooms etc.