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Project Management Certification > Initiating > Flashcards

Initiating Flashcards

Those processes performed to define a new project or a new phase of an existing project obtaining authorization to start the project or phase.

1
Q

Which organizational structure gives the project manager the LEAST amount of authority?

A

Functional organization

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2
Q

The project manager must identify _________, in order to determine the project requirements.

A

Stakeholders

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3
Q

Inputs from consultants, stakeholders, SMEs and others would be considered a form of:

A

Expert judgment

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4
Q

Your customer has stated in the RFP that their need is for an assembly line that produces 18,000 triggers per hour. After the bid has been received and the contract awarded to your company, members of the project team design an assembly line plan that could deliver 24,000 triggers per hour capacity. What is the BEST thing to do?

A

Meet with the customer to determine if more capacity is warranted

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5
Q

You are a project manager in a company that is using a functional organizational structure. You have been asked to develop the project charter for a new initiative. What should you do FIRST?

A

Meet with the leadership team to create the project charter and seek approval from them

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6
Q

As a project manager, you are often asked to meet with your leadership team to create project charters. One of these meetings has just concluded and two functional managers have sent representatives because they were out of town. Your boss has asked you to begin the project planning process tomorrow. What is the BEST position to take on beginning the project?

A

Explain that the remaining two managers must sign-off before work can begin

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7
Q

In general, differences between or among stakeholders should be resolved in favor of the:

A

Customer

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8
Q

The contract, the statement of work, the enterprise environmental factors and the organizational process assets are four inputs to WHICH project management process?

A

Develop project charter

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9
Q

You were just appointed to lead the PMO office of your company. You have established a projectized organizational structure. What is the BEST thing the PMO director can do to improve project management practices?

A

Identify and implement a project management process and require adherence by your employees

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10
Q

How would you describe the main difference between a matrix organization and a functional organization?

A

In a functional organization, project coordination is done by the functional manager

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11
Q

Your customer has specified the use of copper wiring in the new apartment complex you are building. The general contractor has asked to use aluminum wire because of a nationwide shortage of copper that will delay his due date. What should you do?

A

Create a change request, evaluate the impact to the project and present the finding to the customer for approval

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12
Q

When project management work is done under contract, changes and disputes are bound to occur. For this reason, it is important to:

A

Create a process for contract changes and disputes while negotiating the contract

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13
Q

A government regulation, a legal requirement, and a technological advance are examples of:

A

Business need reasons to initiate a project.

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14
Q

Which type of organization is BEST for managing cross-disciplinary efforts?

A

Matrix

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15
Q

Who issues the project charter?

A

Management , outside the project boundaries

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16
Q

For completion of initiation, a project manager needs the project charter and:

A

The Stakeholder register.

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17
Q

The rate of return that would have been earned by choosing one project and giving up another?

A

Opportunity cost

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18
Q

Who determines the requirements of a new project?

A

Stakeholders

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19
Q

Your boss has just assigned you to a new project that has had the scope of work defined. What should you do FIRST?

A

Confirm that all stakeholders have been identified and their requirements have been included in the scope of work

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20
Q

When is the BEST time to assign the project manager?

A

Initiation

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21
Q

Project X has an NPV of $90,000. Project Y has an NPV of $125,000. What is the opportunity cost of selecting project Y?

A

$90,000

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22
Q

The charter, the contract, the enterprise environmental factors and the organizational process assets are inputs to:

A

Identify stakeholders

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23
Q

Your project was recently cancelled. When discussing this with your project team it was identified that there was a conflict between the customer and the IT team lead on the requirements. A lesson learned would be to focus more attention during future projects on the:

A

Initiating processes

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24
Q

Market demand, technological advance, organizational need and legal/social needs are factors to consider during:

A

Project selection

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25
Q

The project charter is used to:

A

Recognize the existence of the project

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26
Q

The project manager should be identified and assigned:

A

As early in the project as is feasible, preferably while the charter is being developed and always prior to the start of planning

27
Q

Projects are typically authorized as a result of:

A

A market demand or customer request

28
Q

Numeric project selection models include:

A

Net present value
(NPV)Internal rate of return
(IRR)Others are also used

29
Q

Your cost reduction project will cost $400,000 through completion. During a two-month learning period, no cost reductions are anticipated. Savings of $15,000, $15,000, and $40,000 are anticipated in months three, four, and five respectively. Thereafter, savings of $80,000 are anticipated each month. The payback period for this project is:

A

Ten months

30
Q

Can a project be done and should it be done would be asked by whom?

A

Finance

31
Q

A tool and technique for developing the Charter is:

A

Expert judgment

32
Q

The measure of the project’s expected profitability is the:

A

Internal rate of return

33
Q

Stakeholder risk tolerance is an example of:

A

Enterprise environmental factors

34
Q

According to the Project Management Institute, formally recognizing that a project exists or that an existing project should continue into its next phase is done during the:

A

Initiating process

35
Q

The strategic plan is an input to the:

A

Project statement of work

36
Q

An internal document identifying the project manager’s authority to apply organizational resources to project activities is:

A

The project charter

37
Q

Identifying the potential support or impact from each stakeholder is an example of:

A

Stakeholder analysis

38
Q

You are a project manager in a technology training company. For years, your company has offered a course to help students prepare for the Megasoft Network Engineer (MSNE). When Megasoft decided to rewrite this course your management decided to redo the course and selected you as the project manager. This project was authorized as a result of a:

A

Business needs

39
Q

The cash inflows are compared to the cash outflows in an IRR calculation to identify what point?

A

Where the Net Present Value of the cash inflows equal the cash outflow

40
Q

Measurable objectives and their related success criteria are examples of:

A

Components of the Charter

41
Q

Evaluating the value of a project in today’s dollars is which technique?

A

Present value

42
Q

You are estimating your budget for your project. You have very little information to date, except that your project is similar in nature to another project done recently. You use that project’s actual cost as the basis for your estimate. You have just done:

A

An analogous estimate.

43
Q

Enterprise Environmental Factors that can affect the Charter are:

A

Government or industry standards
Organizational infrastructure
Marketplace conditions

Did you get at least one??

44
Q

In the initiation process, expert judgment is used to:

A

Assess the inputs to this process

45
Q

The project charter should be issued by:

A

A manager external to the project who is at an level appropriate to the needs of the project

46
Q

The signed contract serves as the project charter for:

A

The seller

47
Q

What limits the project management team’s options?

A

Constraints

48
Q

Authorizing the project manager to use organizational resources to accomplish the project is done by:

A

The project charter

49
Q

The tools and techniques for identifying stakeholders include:

A

Stakeholder analysis and expert judgment

50
Q

The initiation process outputs include:

A

Project charter and project manager assignment (among other things).

51
Q

A pre-defined budget is a constraint that is highly likely to:

A

Limit the team’s options regarding scope, staffing and schedule

52
Q

You are a project manager for a project that primarily supports your company’s IT department. Your project charter should be issued by:

A

A manager external to the project at an appropriate level

53
Q

Your company has been selected by the country of Atlantis to submit a bid to develop their national defense computer network. This will be a rather lengthy process and because of the complexities involved your company has decided to use a sophisticated project selection model and to:

A

Treat project selection as a separate project phase

54
Q

When is historical information about the results of previous phases critical?

A

When initiation involves approval for the next phase of a project

55
Q

Your company is developing a way to have iPods interact with exercise watches that measure pulse rate and target heart rate. This project is started based on:

A

Technological advance

56
Q

Which document is used to determine whether or not a project is worth the required investment?

A

Business case

57
Q

Which stakeholder looks at the financial return from a group of projects and programs?

A

The portfolio manager

58
Q

The basic framework for managing the project is defined by

A

The project life cycle

59
Q

What is managed in a coordinated way that obtains benefits not available from managing them individually?

A

Programs

60
Q

A grid that describes the ability of stakeholders to impose their will and their legitimacy is

A

Salience mode

61
Q

If you want to classify project stakeholders by their level of authority and their level of concern, what is a good tool to use?

A

Power/Interest grid

62
Q

Information from the stakeholder register is used in which process?

A

Plan Communications(also correct is Collect Requirements)

63
Q

In order to calculate Net Present Value, what are the steps necessary?

A

Add up the present value of each of the income, then subtract the present values of the costs

64
Q

Who bears the most responsibility for accomplishing project objectives?

A

The program manager

Project Management Certification (7 decks)

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