Infrastructure (Project Office) Flashcards
What are the 3 key aspects of a Project Support Office (PSO)
- typically assigned to a single project
- provides admin support to sponsor and PM
- can include maintenance of project logs/registers, project plan, create/circulate reports
What are the 2 key aspects of a Project Office (PO)
- provides admin support to a number of discrete projects
2. efficiencies gained by single systems and consistent approach
What are the 5 key aspects of a Project Management Office (PMO)
- assigned to a programme to support programme and associated projects
- provides admin support
- ensures governance and processes are adhered to
- manages resource allocation across programme
- enables adoption of lessons learned / best practice across programme
What are the 3 key aspects of a Programme and Project Support Office (PPSO)
- supports programmes and projects across a whole organisation, or department/division
- provides a central repository for all project and programme information
- owns the project delivery methods and tools
What are the 5 key aspects of a Enterprise Programme Management Office (EPMO)
- works across a full organisation
- maintains programme/project register
- provides information to senior management to support decisions
- enable organisation to identify, select/deselect projects/programmes to be undertaken
What are the 4 main roles of the Project Office (PO)
- admin support to PMs - planning, risk management, change control, sharing lessons
- logistical support - meeting minutes, travel, filing
- technical support - collection, analysis, reporting and presentation of project information
- assurance of governance structures and PM practices - audits, check & reviews
What are the 6 Project management disadvantages of not implementing a formal PMO
- no firm PM methodology - steps may be missed - projects not repeatable - likely to be late & over-budget
- staff may be PM along with other duties
- no central repository
- may not have proper close down - lessons learned
- not full time PMs may lead to lack of knowledge transfer
- inconsistency between different PM
What are the 7 project management benefits of a formal PMO
- rigorous method, templates, full-time PMs, knowledge base, metrics and standard tools will provide consistency
- PMs assigned full time and dedicated 100% to project - unlike Matrix
- mentoring and handoff to junior staff
- can accommodate new members & leavers with history and methodology
- PM resources can be better deployed
- knowledge sharing between projects
- project have complete sets of documents
What are 5 characteristics of a sophisticated project infrastructure
- provision of subject matter experts
- training, coaching, mentoring
- maintaining infrastructure to support communities of practice
- improving, embedding and measuring capabilities
- owning and deploying standard tools and techniques
What are the 3 Metrics and Processes disadvantages of not implementing a formal PMO
- no metrics on project performance
- difficulty comparing performance of dissimilar projects
- no templates creating variance in documentation
What are the 3 organisation disadvantages of not implementing a formal PMO
- no central repository
- projects done but results and lessons learned not repeatable
- no standardised tools
What are the 3 Metrics and Processes benefits of a formal PMO
- metrics allow comparison of dissimilar projects
- templates are available - consistent look & feel
- standardised tools
What are the 3 organisation benefits of a formal PMO
- all phases completed and lessons learned captured
- important lessons learned will be captured
- knowledge based project repository maintained
