Implementation Flashcards
What is a major output of the planning phase? What are its four purposes?
The requirements document. It contains critical success factors.
1) Ensure selected solutions will mitigate specific responsibilities
2) Provide a cost-benefit for each solution
3) Identify people, equipment and procedures required for each solution
4) Provide the foundation for a complete specification that will be used to procure and implement the solutions.
What are the seven deliverables of the planning phase of implementing a DVMS system? (Phase 1) (7 outputs)
1) Risk assessment report
2) Procurement method to be used
3) Budgetary estimate of the overall cost of the measure
4) Project Manager Selection
5) Project Team Selection
6) Design Criteria
7) Contracting and legal requirements
What are the 9 outputs of phase 2 (Design and estimating). What procedures should be included in the output?
The output of phase two is the bid package/construction documents which contain:
1) Contract information
2) Bidders Instructions
3) Design Specifications (General, Product, Execution)
4) Drawings and Schedules
5) Hardware Schedules
6) Budgetary estimates
7) Preliminary design estimates
8) Final design estimates
9) Life cycle estimates.
Response and Operating procedures
What are the 4 types of Surety Bonds?
1) Bid Bonds - guarantee of genuine bidder
2) Payment Bonds - A payment guarantee to those who supply goods or labor to a project.
3) Performance Bonds - Guarantee that contractor will meet project schedule and requirements
4) Ancillary Bonds - For incidentals or minor performance items not included under main performance bond
What are the three kinds of budgets? What are two other items that may affect a budget?
1) Budgetary - 10-20% Contingency
2) Prelim Design - 10% Contingency/prepared at 50% design phase.
3) Final Design Estimate - Design is 100% Complete with a 5% contingency, Taxes-10%, Bonding-3-5%
What are the six components of a PPS Life-cycle?
1) Planning
2) Design and estimation
3) Procurement
4) Installation, and Operation, and Training
5) Testing and warranty
6) Maintenance, evaluation, and replacement
What are the three major types of procurement methods?
1) RFP - The most costly and time consuming method, but offers the best price, quality, experience, and scheduling
2) Invitation for Bids (IFB/RFQ)-Organization offers its own PPS design-typically lowest price bidder wins
3) Sole Sourcing
What are are the objectives/outputs of the Procurement phase?
1) Bidders Conference
2) Technical Evaluations
3) Cost Evaluations
4) Interview Results
5) Due Diligence Results
6) Issue a Contract
What two times should training be performed?
30 Days Prior to the Site Acceptance Testing
A second session should be held 7 days prior to the site inspection
What are the deliverables from Phase 4 (Installation Operation and Training).
1) Training and Syllabus manuals
2) Agenda, Schedules, and Class Evaluations
3) As-Built Drawings
4) Operating Procedures
5) System Documents
6) Response Procedures
7) All testing Results
8) Punch list
9) Project Completion Certificate
What is standards compliance testing?
Testing using government standards and regulations
What are the deliverables from Phase 5 (Commissioning and Warranty).
1) Factory Acceptance Test Results
2) Site Acceptance Test Results (2 weeks in duration)
3) Availability Test Results (Phase 1, 24 hours a day for 15 days, Phase 2 24 hours a day for 15 days)
4) Post-Implementation Test Results
5) Warranty Documents (Plan reports, record, and upgrades)
What is the availability formula?
Tm/(Tm + Td)*100 = OATm = Total test duration
Td = Total system Downtime
Oa = Operational Availability
What is the single maintainer philosophy?
Use only one company to service the equipment to avoid them blaming each other over the issues that my be encountered.
What are the deliverables form the maintenance evaluation and replacement phase?
1) Troubleshooting Guides
2) Maintenance Procedures and records
3) Upgrades
4) Operating Costs
5) Replacement Studies
