Impacting Organizational Capability Flashcards
Domain 3
What is the difference between a Vision statement and a Mission statement
Vision focuses on future goals. Mission states a purpose and a direction
What is a Value statement?
Value statements focus on the value that TD will bring to the organisation
What is the difference between a strategic goal, an objective, and an action plan
A strategic goal targets a broad accompliment. Objectives are tasks that outline how to accomplish stratigic goals. Action plans include logistics such as timeline, resources, and success metrics.
What are the 4 steps of Budget Management
Analysis and Research; Planning; Budget Review; Budget Management
What is the difference between a partnership and consulting
Partnership is an ongoing role. Consulting will have a defined start and end date with an agreed process or goal.
What kind of business relationship is described by continuous engagement?
Partnership.
What kind of business relationship is described as short term problem solving to facilitate change?
Consulting
What ideology did Edgar Schein introduce to consulting theory?
Consultants should focus on adapting a solution to fit the goals of the organisation rather than delivering a standardized approach
What was W. Edwards Deming’s popular 4 part model for continuous improvement?
PDCA - Plan, Do, Check , Act
What is the difference between the consultant roles of the Facilitator and the Other Pair of Hands
A Facilitator takes a neutral position with the main goal of drawing out solutions from the group. The Other Pair of Hands actively contrubutes to a solution where the client takes charge of the outcome.
What is the difference between the consultant roles of the Expert and the Process Consultant.
The Expert is an authority who provides direction and advice whereas the Process Consultant analyzes business activites, engaging longer and more in depth than other roles.
What are 5 ways to gain credibility?
Be proactive, focus on organizational success, apply business acumen, participate & communicate, deliver value
In the Consulting Process, what is the “Assessing the Need” phase also called?
The Contracting Phase
Besides developing a relationship with the client, what should be established in the Assessing the Need Phase
Expedctations, goals, deliverables, and outcomes
What are the 5 steps to the Consulting Process
Assessing the need, Understanding the Issue, Present Findings and Interpretations, Develop and Implement a solution, complete the project and evaluate the results.
What are some advantages to surveys?
Inexpensive, easy to tally, easy to participate, both qualitative and quantitative
What are some disadvantages to surveys?
Constructing questions and measurements must be done carefully, wording up to interpretation, low response, limited free expression
What are some advantages to Interviews
Rich detail, ability to probe, can be virtual or in-person, closely followed interview guides provide consistent data
What are some disadvantages to Interviews?
Time consuming, resource intensive, careful sample selection, interviewer must stay neutral
What are some advantages to Focus Groups?
Collect non-verbal data, multiple individuals at once, more ideas generated
What are some disadvantages to Focus Groups?
Time and resource intensive, more verbal members may dominate or influence data
What are some advantages to Observations
Creates step-by-step output, job conditions provide context, realistic picture of tasks
What are some disadvantages to Observations?
Hawthorne Effect (being observed alters behavior), difficult to separate sections, only captures behaviour and not reasoning
What are some advantages to self-assessment?
Access to candid data, foundational information
What are some disadvantages to Self-Assessments?
Potential bias, must be supported by other methods
What are some advantages to Extant Data collection?
source of hard data, ability to interpret trends, consisten measurements
What are some disadvantages to Extant Data collection?
may not be exactly what is required, no control of the collection tools or the assessment of their validity
What Partnership skill is defined by identifying and ultimately interlacing boundaries to increase collaboration?
Michael Tushman’s “Boundary Spanning”
What is a Workforce Plan
It identifies critical roles then, compares the gap between the skills needed and the skills of the current population
What are three key things to know about your stakeholder before you plan your course of action to gain agreement, support, and buy-in?
Understand their role, assess their opinions of the project, and examine their priorities.
What are some advanced signs of potential barriers?
Slow to give approvals or information, changing direction, asking to omit information, hidden motives
What is the difference between Expressive and Receptive Influencers
Expressive influencers send information. Receptive Influencers collect or solicit information.
What are ways of using Expressive Influencers?
Telling, Selling, Negotiating, and Enlisting
What are ways of using Receptive Influencers?
Inquiring, Listening, Attuning, Facilitating
What are three ways to address resistance?
Create a safe space to express disagreement, show other options, ensure the cause of the problem has been identified
How can you prevent barriers?
Anticipate objections, use data, demonstrate organizational aligment, identify proper stakeholders, engage with all levels, build long-term relationships, utilize informal communication channels
What are some possible outputs of an Organizational Development Plan?
Communications Plan, role-and-responsibility matrix, training plan, training curriculum, implementation plan, risk management plan, evaluation plan, change management plan
How is Systems Thinking important to an Organizational Development Plan?
Systems thinking creates a holistic picture by examining relationships between components of the organization rather than in isolation
How is Open Systems Theory important to Organizational Development planning?
Open Systems Theory examines the flow of information, pinpointing inputs, throughputs, and outputs to determine possible futures and responses.
How is Complexity Theory important to Organisational Development planning?
Complexity Theory views the organization at the edge of chaos, constantly self-organizing, and continuously reinventing itself through routine experimentation and innovation
How is Chaos Theory important to Organizational Development planning?
Chaos Theory acknowledge that underlying patterns cause a butterlfy effect signifying that outcomes have sensitive dependence on initial conditions
How is Social Network Theory imporant to Organizational Development planning?
Social Network Theory examines interaction of groups and indivudias as actors within a network of nodes (relationships)
How is Action Research important to Organizational Development Theory?
Action Research is transformational change through taking action, doing research, and continuous critical reflection
What is another name for Action Research?
Participatory Research
What are the three steps of Kurt Lewin’s Force field analysis?
Unfreezing old behavior, moving to a new behavior, freezing the new behavior
What is the Transition Model proposed by William Bridges?
Change is situational and transition is a psychological process of letting go through the phases: ending, neutral zone, and beginning.
What is the diffence between transformation and transactional change as per the W. Warner Burke - George H. Litwin model?
Transformational change is a culture shift directed towards leadership, mission, strategy, and organization. Transactional Change shifts climate by targeting practices, structure, and systems
What is the “7 S’s” planned change model of Nadler and Tushman?
Strategy, Structure, Systems, Shared values, Skills, Style, Staff
Peter Senge challenged the top-down, hero-leader model of change with what kind of proposed approach?
He proposed small, incremental changes through 5 disciplines of organizational learning
What makes the PROSCI ADKAR model stand out against many planned change models
ADKAR examines change on the individual level rather than on organizational milestones.
What is Marvin Weisboard’s Six Boxes model used for?
This model is a diagnostic tool to help leadership think systematically when identifying organizational problems.
Other than an Organizational Chart, what are tools you can use to identify and visualise organizational relationships?
Stakeholder Analysis, Environmental Scan, Network Diagram
How does a Growth Mindset encourage Learning Culture?
The growth mindset places value on deliberate practice as essential to developing skills, viewing failures as learning.
What is the difference bewteen “training culture” and “learning culture”?
Training culture views learning as business cost, tactical, nice-to-have. Learning culture means learning is a busines driver and a strategic must-have
Why might teams fail at collaboration?
Teams fail when they see collaboration as an activity rather than a skill and do not provide the chance to develop
What are some ways TDs can help develop collaboration skills?
Introducing new processes, resolving conflict, providing constructive feedback, decision making, new technology
What are 4 characteristics of a good Engagement Plan?
Realistic engagement goals, coaching managers and holding them accountable, investment of time and resources, and continuous measurement
What is the most common way of deignign a hybrid approach to measuring employee engagement?
An external vendor would do one large scale invesitgation and analysis and internal teams would run smaller ongoing exercises.
What are common mistakes to avoid when measuering employee engagement?
Poorly constructed collection tools, no plan on how to use the data, concerns around anonymity, failure to follow through or communicate results, poorly aligned questions
What are some barriers to aligning engangement stratetgy business strategy where employee engagement is viewed as a performance indicatory?
Not demonstrating the link between engagement and business outcomes in order to secure time, money, and resources to execute
What are some barriers to creating an engaged employee culture centered on a core purpose where values take precident?
Measureing engagement periodically or infequently. Treating engagement as a stand alone project. Being profit driven and not mission driven.
What are some barriers to creating successful formal employee engagement programs?
Treating engagement as an afterthought or as an addition to another initiative
What is a barrier to creating an engaged organization where communication is open and transparent?
Communicating on a need to know basis. Not providing adequte opportunity to employees to provide feedback.
What is a barrier to engaging employees through collaboration and inclusion?
Narrow focus on perfomance and rigid working schedules as well as redundant or siloed responsibilities
What are some barriers to creating a regular cadence for follow-up on employee engagement?
No plan for using results. Poor collection tools. Long delays in communicating results. No support for managers and leaders to act on results.
What are some barriers to leaders building engagement as one of their performance measures?
Not providing guidance to managers about their role. Not enabling employees to innovate daily tasks
What are some barriers to demonstrating that employee engagment impacts business performance?
Lack of standard success criteria for engagement. No resources to track outcomes. Lack of data to link engagement outcomes to business outcomes
Why is doing a Job Analysis important for creating a Talent Development Strategy
Job Analysis will determine competencies needed by laying the framework of the the Task Analysis
When creating an Executive Summary for your Talent Development Strategy, what should you start with?
An executive summary should always start with the conclusions.
By saying “Internal Talent Development is a low-cost, customized provider of learning solutions.” what kind of statement are you making?
You are makin a Value Proposition by stating cost benefit and the organizational need you are fulfilling.
When constructing a Talent Development Strategy, what is a SWOT analysis used for?
A SWOT analysis is used to determine Strenghts, Weaknesses, Opportunities, and Threats
What kind of analysis is good for anticipating change to a Talent Development Strategy?
A SWOT analysis will highlight Opportunities and Threats and make the organisation more agile to change
What is another name for a Cause and Effect diagram?
A Fishbone diagram
How do you make a Cause and Effect diagram to anticipate problems or constraints?
Start with your “effects” and list all possible causes for each; then categorise the causes.