HR 514 Grievance system Flashcards
If a number of employees file separate grievances on the same matter seeking the same remedy, the grievance may be allowed to be handled as a
single grievance.
A statement of grievance must: set forth a clear indication the act or omission which, the employee believes unjustly denied his/her
rights, benefits, privileges, or interests.
A statement of grievance must Arise out of an act or omission of management related directly to the
grievance
A statement of grievance must concern a matter within the authority and control of the
City
A statement of grievance must State the relief sought, which must be within the authority of the City to grant in
whole or in part
What must be done first before issuing a written Grievance?
An employee must discuss his/her complaint with his/her immediate supervisor before initiating a written grievance.
When a problem is identified, an employee has How many Days from the date of the problem to verbally present the issue to the supervisor.
ten (10) business days
Every effort should be made to find an acceptable solution at the_________ level of supervision.
lowest possible
Any extension of time limits needs to be communicated and approved by the________?
Human Resources Director
If an employee fails to submit the grievance within the established time limits, or to timely appeal a grievance to the next step, the grievance shall
not be subject to further appeal or reconsideration and the grievance rights are forfeited.
After the initial one-on-one meeting with the employee and the immediate supervisor, the employee, at their own expense, may bring a
representative to
any future meetings
How long does an employee have to Verbally present a problem to the
supervisor?
10 Days
How Dong Does an Employee have to Present a problem in writing to the supervisor (or next level of supervision).
2 days from employee’s
verbal notice of problem
How long does a Supervisor have to respond to an employee in
writing?
5 days from receipt of
employee’s written
notice.
How long does an employee have to respond to the Supervisor in writing if the grievance is not resolved,
5 days from receipt of
supervisor’s reply
How long does the Supervisor have to report When notified in writing that problem is still unresolved?
Within 2 days from
receipt of employee’s
notice
Who does the Supervisor need to notify and send all paperwork to after He/She has been notified in writing that problem is still unresolved?
Department head
Deputy City Manager
Human Resources Director
How long does the Department Head have to hold a meeting with
supervisor and the employee?
Within 10 days from
receipt of employee’s
notice
How long does the Department Head have If the problem is not resolved at joint meetings, to notify, in
writing the Deputy City Manager
and supervisor?
Within 2 days of the joint meeting
How long does the Deputy City Manager have to Hold a meeting with the department head, supervisor and employee?
Within 10 days of
receipt of the written
notice from the
department head
How long does the Deputy City Manager have to notify in writing, the Human Resources Director of failure to resolve the problem?
Within 2 days of joint
meeting
How long does the Human Resources Director have to set and hold a meeting of the Grievance Committee.
&
Human Resources Director will inform
grievant, supervisor, department head, and Deputy
City Manager, of the grievance process
Within 10 days from the receipt of the notice from the Deputy City
Manager
How Long does the Grievance Committee have to review facts and testimonies, and all evidence. State its findings and recommend action to the Deputy City
Manager
Within 5 days from the Grievance committee Meeting
How Long does the Deputy City Manager have to Notify employee in writing of Grievance Committee findings and recommendations of the action to be taken.
Within 2 days of receipt
of Grievance Committee
findings and recommendations
How Long does the Employee have if the employee feels that full and impartial consideration has not
been given to the grievance, and the employee may appeal to City Manager in writing specifying why.
Within 5 days from
receipt of notice of
action to be taken
How long does the City Manager have to review the case, make a binding decision and notify the
employee, supervisor, department head, Deputy City
Manager, and Human Resources Director, in writing,
of the decision
Within 15 days from
receipt of the
employee’s written
notice of appeal
The Grievance Committee shall be composed of five (5) members, who are they?
one member and one alternate from the ranks of first-line clerical employees
one member and one alternate from the ranks of first-line field employees.
one member and one alternate from mid-management level employees
one member and one alternate from supervisory level employees
one member and one alternate city manager
What is the term for a grievance Committee?
3 Years
