HR 514 Grievance system

Question 1

If a number of employees file separate grievances on the same matter seeking the same remedy, the grievance may be allowed to be handled as a

Answer 1

single grievance.

Question 2

A statement of grievance must: set forth a clear indication the act or omission which, the employee believes unjustly denied his/her

Answer 2

rights, benefits, privileges, or interests.

Question 3

A statement of grievance must Arise out of an act or omission of management related directly to the

Answer 3

grievance

Question 4

A statement of grievance must concern a matter within the authority and control of the

Answer 4

City

Question 5

A statement of grievance must State the relief sought, which must be within the authority of the City to grant in

Answer 5

whole or in part

Question 6

What must be done first before issuing a written Grievance?

Answer 6

An employee must discuss his/her complaint with his/her immediate supervisor before initiating a written grievance.

Question 7

When a problem is identified, an employee has How many Days from the date of the problem to verbally present the issue to the supervisor.

Answer 7

ten (10) business days

Question 8

Every effort should be made to find an acceptable solution at the_________ level of supervision.

Answer 8

lowest possible

Question 9

Any extension of time limits needs to be communicated and approved by the________?

Answer 9

Human Resources Director

Question 10

If an employee fails to submit the grievance within the established time limits, or to timely appeal a grievance to the next step, the grievance shall

Answer 10

not be subject to further appeal or reconsideration and the grievance rights are forfeited.

Question 11

After the initial one-on-one meeting with the employee and the immediate supervisor, the employee, at their own expense, may bring a

Answer 11

representative to

any future meetings

Question 12

How long does an employee have to Verbally present a problem to the
supervisor?

Answer 12

10 Days

Question 13

How Dong Does an Employee have to Present a problem in writing to the supervisor (or next level of supervision).

Answer 13

2 days from employee’s

verbal notice of problem

Question 14

How long does a Supervisor have to respond to an employee in

writing?

Answer 14

5 days from receipt of
employee’s written
notice.

Question 15

How long does an employee have to respond to the Supervisor in writing if the grievance is not resolved,

Answer 15

5 days from receipt of

supervisor’s reply

Question 16

How long does the Supervisor have to report When notified in writing that problem is still unresolved?

Answer 16

Within 2 days from
receipt of employee’s
notice

Question 17

Who does the Supervisor need to notify and send all paperwork to after He/She has been notified in writing that problem is still unresolved?

Answer 17

Department head
Deputy City Manager
Human Resources Director

Question 18

How long does the Department Head have to hold a meeting with
supervisor and the employee?

Answer 18

Within 10 days from
receipt of employee’s
notice

Question 19

How long does the Department Head have If the problem is not resolved at joint meetings, to notify, in
writing the Deputy City Manager
and supervisor?

Answer 19

Within 2 days of the joint meeting

Question 20

How long does the Deputy City Manager have to Hold a meeting with the department head, supervisor and employee?

Answer 20

Within 10 days of
receipt of the written
notice from the
department head

Question 21

How long does the Deputy City Manager have to notify in writing, the Human Resources Director of failure to resolve the problem?

Answer 21

Within 2 days of joint

meeting

Question 22

How long does the Human Resources Director have to set and hold a meeting of the Grievance Committee.

&

Human Resources Director will inform
grievant, supervisor, department head, and Deputy
City Manager, of the grievance process

Answer 22

Within 10 days from the receipt of the notice from the Deputy City
Manager

Question 23

How Long does the Grievance Committee have to review facts and testimonies, and all evidence. State its findings and recommend action to the Deputy City
Manager

Answer 23

Within 5 days from the Grievance committee Meeting

Question 24

How Long does the Deputy City Manager have to Notify employee in writing of Grievance Committee findings and recommendations of the action to be taken.

Answer 24

Within 2 days of receipt
of Grievance Committee
findings and recommendations

Question 25

How Long does the Employee have if the employee feels that full and impartial consideration has not
been given to the grievance, and the employee may appeal to City Manager in writing specifying why.

Answer 25

Within 5 days from
receipt of notice of
action to be taken

Question 26

How long does the City Manager have to review the case, make a binding decision and notify the
employee, supervisor, department head, Deputy City
Manager, and Human Resources Director, in writing,
of the decision

Answer 26

Within 15 days from
receipt of the
employee’s written
notice of appeal

Question 27

The Grievance Committee shall be composed of five (5) members, who are they?

Answer 27

one member and one alternate from the ranks of first-line clerical employees
one member and one alternate from the ranks of first-line field employees.
one member and one alternate from mid-management level employees
one member and one alternate from supervisory level employees
one member and one alternate city manager

Question 28

What is the term for a grievance Committee?

Answer 28

3 Years