HR Flashcards
What are the federal retention laws for applicant documents such as resumes and employment applications?
One year from filling the position, unless you suspect applicant is over 40 years of age, then it is recommended to keep records 2 years.
List the four elements necessary to hold working interviews.
- Must be on payroll.
- Must be eligible to work in U.S.
- Must be paid at least minimum wage.
- Must be covered under workers compensation
Veterinary Staff Ratio, Veterinary Production, Team Member Production, and Staff Payroll Percentages are 4 of the Key Factors involved in considering when to hire, what is the 5th Key Factor?
Hospital work flow
_________ refers to the degree to which the test actually measures what it claims to measure.
Validity
A pre-adverse action letter should be used when?
When considering not hiring a candidate due to details revealed in a pre-employment background check.
When it comes to enhancing employee productivity, which of the below answers is NOT one of the suggestions.
a. Engage and Empower.
b. Personal Focus.
c. Accountability and Acceptance
d. Performance Standards
c. Accountability and Acceptance
When it comes to Individual Development Plans; what are the three main details that should be addressed?
Development, Training, Career Management.
On-board with EASE stands for Encouragement, Align, Solve, and ________.
End
A doctor is using 2 exam rooms simultaneously for appointments, what type of scheduling is this considered?
High Density
Regarding the practice client schedule; what is the definition of an emergency?
Where no doctor is immediately available and one must be pulled from another client
Your practice has decided that they want clients to bond with the entire practice, what are the risks associated with that Bonding Philosophy (multiple Choice)?
a. The clients may not like all the doctors
b. Lack of continuity of patient care.
c. Doctors find it an unrewarding way to practice.
a. The clients may not like all the doctors
b. Lack of continuity of patient care.
When empowering a team member, it is important to define the task/tasks with clarity. Which part of the SMART System will do that?
Specific
When it comes to management of daily work assignments ______________ and ___________ are the keys to a successful veterinary practice.
Delegation and Empowerment
The Benefits of Cross-Training include (Multiple choice);
a. Employee knowledge of the practice as a whole, and the roles of others in the practice, grows.
b. When team members are ill or absent, client service and wait times do not have to decline.
c. Places another level of employee accountability into the system, helping to reduce the occurrence of fraud and theft.
All of the Above
FIT is how a candidate will complement the culture, and POTENTIAL is the measure of growth the new hire would be expected to experience. Define IMPACT.
Impact – is the measure of results the candidate has achieved in the past and is likely to achieve in the future.
As it relates to interviewing candidates, what are the benefits of the use of a rating scale?
A Rating Scale can be helpful when hiring because it is challenging to compare candidates equally and consistently, especially if there are multiple members of the management team interviewing candidates for the same position.
What are Phase Training lists and what are four benefits of using them?
Outlines the progressive steps in the training for a specific position within the practice.
- Helps insure team members are trained properly
- Aids in titrating information/instruction to the employee to avoid overloading them early in the process.
- Provides a resource for training preparation for the trainer.
- Provides reference and review material for the new employee and phase Training can accommodate a new employee that already has some experience.
Information revealed in the background checks can be helpful with hiring decisions and should be conducted on all candidates who make it to the final hiring pool to choose from. True or false?
False – Background checks should only be made after a contingent employment offer has been made.
What is a reasonable budget to spend on training annually?
1-2% of annual revenue of the practice.
New employees must have immediate knowledge of what 5 safety details?
- Location of the first aid kit/s, eye wash stations and exits.
- Location of all personal protective equipment, and instructions on proper use prior to first use.
- Location of all mandatory posters.
- Location of the hospital Safety Manual.
- Copies of all applicable OSHA standards
List the 3 most common reasons a staff member leaves a practice
- Lack of positive feedback.
- Lack of training opportunities.
- Failure of management to include them in the larger strategic vision of the practice
Name 4 elements of enhancing employee productivity
- Shared Purpose
- Tools to do the job.
- Standard operating procedures.
- Performance Standards.
- Engage and Empower
- Recognize and Reward.
- Physical fitness.
- Personal focus.
- Team focus.
The ____________ and ______________ of the practice help define the core competencies that should be expected of employees.
Mission and Values
Why are core competencies important in staff development?
Because they can be tiered to beginner, intermediate and expert and because they can be considered in terms of reward based compensation