HPMS 9.2 (Substance Testing) and 10.6 (Occupantional Safety) Flashcards

1
Q

What four criteria must a supervisor ensure for a substance test to be effective?

A

Reasonable suspicion is supported by proper documentation;
The sample is properly collected;
(The chain of custody is maintained; and
The employee’s rights are not violated.

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2
Q

When a supervisor decides to collect a urine sample for substance abuse testing, at least how many millimeters of urine must be collected and split into how many containers?

A

60 millimeters and 2 containers

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3
Q

If a positive substance abuse result is obtained, the Medical Review Officer (MRO) will attempt to contact the affected employee directly for information (such as legal prescriptions) to determine if there is a legitimate medical explanation for the positive test. How many days must pass where the MRO is unable to reach the employee directly for the test to be considered “positive by non-contact.” ?

A

7

*Does not say working or calendar days

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4
Q

A Critical Incident Stress Debrief should be scheduled within how many hours post event or as soon as possible thereafter?

A

24-72 hours

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5
Q

When the Division of Occupational Safety and Health (OSH), Compliance Office, issues a complaint letter alleging an unsafe condition in the command, the command is required to investigate the alleged condition and respond to the DOSH, Compliance Office, in writing within how many days?

A

14 calendar days

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6
Q

What CHP form shall be provided to each employee involved in a California Highway Patrol (CHP) vehicle accident?

A

A CHP 600, Right to Privacy Instructions Relative to Occupational Injuries/Illness and Vehicle Accident Reports, instructs employees who have been involved in vehicle accidents about disposition of accident records, and of rights to privacy and access to such records

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7
Q

A STD. 261 (Authorization to Use Privately Owned Vehicles on State Business) shall be kept on file in the employee’s field folder and updated during the annual performance appraisal process. The completed STD. 261 shall be retained in the employee’s field folder for how many years after the date of the most recent renewal?

A

3 years

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8
Q

The supervisor who made the initial determination of reasonable suspicion in regards to violation of the substance abuse program must prepare a Reasonable Suspicion Report using what CHP document?

A

CHP 202X, Workplace Substance Abuse Investigation/Voluntary Testing Report

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9
Q

For the purposes of substance testing, the ______________ is the designated manager in the chain of command prior to substance testing. (HPM 9.2/1-3)

A

Confirming Official

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10
Q

To be considered in violation of CCR Section 599.960 what is considered a positive sample (alcohol)? (HPM 9.2 / 6-5)

A

.04
A positive test will result from a blood alcohol level of .04 percent for substance testing versus the.08 percent for driving under the influence. Supervisors must remember, however, that any detected level of alcohol is prohibited by the statement of Inconsistent and Incompatible Activities. (Refer to HPM 10.3, Personnel Transactions Manual, Chapter 14, Inconsistent and Incompatible Activities.)

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11
Q

The CHP 202X, in a substance testing situation, must be signed by the supervisor, reviewed by the confirming official, and a copy provided to the involved employee within _____ hours. (HPM 9.2 / 11-3)

A

48 hours

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12
Q

Before any sample is obtained for substance testing, the supervisor’s foundation for reasonable suspicion must be approved by ____ __________ _________. (HPM 9.2 / 1-3)

A

Confirming Official

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13
Q

The Fourth Amendment relates to:

A

Search and Seizure

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14
Q

The Fourteenth Amendment relates to:

A

Due Process

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15
Q

TRUE OR FALSE?
When confronted by an employee demonstrating substandard job performance and/or conduct, a commander or supervisor may consult with EAP to discuss the appropriateness of a Management/Supervisor Referral Letter.

A

TRUE

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16
Q

TRUE OR FALSE?
Occupational Safety. Supervisors are responsible for ensuring that reported unsafe or unhealthy conditions are documented on the CHP 113B, Hazard Report/Inspection form.
Blank CHP 113B forms should be made available on the occupational safety board for ease of employee access and awareness. Hazard reporting procedures and the use of the CHP 113B should be discussed during Area training days and/or annual performance appraisal review of the IIPP.

A

TRUE

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17
Q

Fitness injuries/illnesses are defined as any injury or illness which occurs or is manifested during WHAT?

A

Physical fitness training at the Academy

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18
Q

TRUE OR FALSE?
In accordance with GISO 3204, employees, their physicians, and/or collective bargaining unit reps have the right to receive and copy: (HPM 10.6, 7-3)
The employee’s medical records and records of exposure to toxic substances or harmful physical agents.
AND
Records of exposure to hazardous substances or harmful physical agents of other employees with work conditions similar to the employee’s.

A

TRUE

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19
Q

Following a long pursuit which involved the violator losing his life after he failed to negotiate a turn and struck a tree, the primary officer voluntarily offers a blood sample to show compliance with policy that he was not under the influence of drugs. As a supervisor you must remember what?

A

Must allow the employee to submit to a chemical test

An employee may voluntarily submit to a chemical test at any time

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20
Q

If a supervisor suspects an officer may be using or is under the influence of drugs a good resource to use as a checklist can be found in:

A

HPM 9.2 Chapter 7 Annex A *

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21
Q

True or false the findings of an Administrative Action involving violation of drug/alcohol abuse polity can be used to support the findings of a criminal investigation.

A

FALSE* - 9.2 6-4 3(d), however findings of a criminal investigation can be used to support an administrative action.

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22
Q

An employee undergoes chemical testing as a result of a reasonable suspicion investigation. All policies are followed and the tests return negative. The CHP 202X shall be:

A

Kept for two years

Forwarded to the Office of internal affairs

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23
Q

Information obtained during a Peer Support Program counseling session are held in confidence name two instances when the confidentiality can be broken:

A

Misconduct or criminal behavior, Subpoena for civil or criminal investigation

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24
Q

Under which circumstances may an EAP counselor break confidentiality

A

Confession of a crime
Abuse of spouse, child or elder
Desire to harm one’s self

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25
Q

Supervisors are responsible for documenting unsafe, hazardous or otherwise dangerous working conditions this form is designated asL

A

CHP 113B

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26
Q

Injuries, collisions and other disabling or debilitating accidents are accumulated and documented quarterly on a:

A

CHP 113

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27
Q

As a supervisor you are assigned to oversee the Department Ergonomic program, this program is administered through:

A

Occupational Safety Unit

28
Q

True or False: Non-sensitive employees are required to provide a test if suspected of being under the influence?

A

 False (only voluntary)

29
Q

True or False: When suspecting substance abuse, POBR does not apply?

A

 False. Only questions surrounding the employees need for medical attention should be asked.

30
Q

What test shall be used if the employee is suspected of just being under the influence of alcohol? (P.7-3)

A

 Breath test

31
Q

If impairment is still suspected and the breath test is .00%, what should be done? (P.7-9)

A

 Collection of a urine test if impairment is still suspected.

32
Q

If the supervisor believes criminal violations(s) exist, a criminal investigation (should or shall) be conducted prior to the administrative investigation. (P.6-4)

A

should

33
Q

Use of the PAS device to establish reasonable suspicion is authorized? (P.6-5)

A

 False

34
Q

The employee (should or shall) be placed on dock status for the remainder of the shift on the day of the test or refusal to take a test. (P.8-4)

A

should

35
Q

In an effort to minimize the stigma attached to a substance test, negative results (should or shall) not be included in the employee’s personnel file. (P.10-4)

A

should

36
Q

Positive test results and the documented reasonable suspicion will become part of the request for adverse action; this information will be maintained for a period of ____ years?

A

5 years

37
Q

Who is EAP available to?

A

 Employees, spouse, unmarried dependent children, registered domestic partners

38
Q

An off-duty ESAP volunteer shall be allowed up to ____ hours of compensating time off when approved by their commander.

A

4

39
Q

Who can approve the use of the Departments aircraft for peer support?

A

appropriate Assistant Commissioner

40
Q

Are critical incident stress debriefings mandatory for employees? If so, within how many hours? (P.6-3)

A

 Only for shooting incidents and completed within 24-72 hours (generally)

41
Q

In regards to substance testing, what is the definition of reasonable suspicion?

A

The good faith belief based on specific articulable facts or evidence that an employee may have violated the substance policy and the test could reveal evidence in support of the violation

42
Q

When does reasonable suspicion exist?

A

Only after the appointing power or a designee (confirming official) has also considered the facts and/or evidence and agrees that they constitute a finding of reasonable suspicion

43
Q

If the supervisor believes criminal violations exist, should a criminal investigation be conducted prior to/the same time/or after an administrative investigation?

A

Should be conducted prior to the administrative investigation

44
Q

Are there circumstances which allow the confirming official to be the suspected employee’s immediate supervisor or the person who made the initial observation leading to the reasonable suspicion?

A

No, in no event

45
Q

Employees suspected of being under the combined influence of alcohol and a drug(s) are required to submit to what testing?

A

Both a urine and breath test

46
Q

If an employee requests assistance prior to becoming the subject of an adverse action for misconduct involving alcohol or prescription drug abuse, may the request be used to initiate disciplinary action?

A

No, it will not be

47
Q

After the sample has been collected, the command shall make notification to the substance testing coordinator at the Office of Internal Affairs (OIA) using Annex C of this chapter. The notification shall be emailed or faxed to OIA no later than ____ hours after the specimen is collected. HPM 9.2

A

48 hours

48
Q

It is the ____ who makes the final determination of the test result

A

MRO Medical Review Officer

49
Q

Under what circumstances will the CHP 202X indicating a negative test result be retained in the employee’s personnel field folder?

A

none

50
Q

The DOSH, Compliance Office, may issue a complaint letter alleging an unsafe condition in the command. The command is required to investigate the alleged condition and respond to the DOSH, Compliance Office, in writing within ____ calendar days

A

14

51
Q

The effectiveness of the substance testing program is dependent on the Department’s ability to justify its actions and demonstrate a proper application of the policy. What six elements are critical if the program is to be successful?

A

(1) Consistency
(2) Confirmation
(3) Collection of Sample
(4) Chain of Custody
(5) Control of Quality
(6) Contracts

52
Q

What is the General Policy for Substance Abuse?

A

a. No state employee who is on duty or on standby for duty shall:
i. Use, possess, or be under the influence of illegal or unauthorized drugs or other illegal mind-altering substances
ii. Use or be under the influence of alcohol to any extent that would impede the employee’s ability to perform their duties safely and effectively

53
Q

Can Departmental employees in nonsensitive positions be subject to substance abuse testing?

A

No. Only employees serving in sensitive positions shall be subject to substance testing when there is reasonable suspicion to believe the employee has violated the general substance abuse policy

54
Q

What are the 14 departmental classified sensitive positions?

A

(1) All peace officers.(2) All cadets.(3) Automobile Mechanic.(4) Automotive Technician series.(5) Commercial Vehicle Inspection Specialist I and II.(6) Public Safety Dispatcher and Public Safety Operator.(7) Public Safety Dispatch Supervisor I and II.(8) Gunsmith. (9) Heavy Truck Driver.(10) Lead Automobile Mechanic.(11) Lead Motorcycle Mechanic.(12) Motor Carrier Specialist I, II and III.(13) Motorcycle Mechanic.(14) School Pupil Transportation Safety Coordinator

55
Q

Who, how, and in what time frame shall the command notify after a sample has been taken for substance abuse testing?

A

Substance testing coordinator at the Office of Internal Affairs (OIA). The notification shall be emailed or faxed to OIA no later than 48 hours after the specimen is collected.

56
Q

If an employee contacts EAP, are they required to obtain supervisory or departmental approval?

A

no

57
Q

How many hours of initial training by a contracted therapist shall a PSP volunteer have? (

A

32 hours

58
Q

What are the five recordable collision categories?

A

Marked sedans, unmarked sedans, special purpose, motorcycles, aircraft

59
Q

Each Area office, communications center, or inspection facility within a field Division office shall prepare a CHP 113 to be submitted to the Division no later what timeframe following the report period?

A

the fifteenth day of the first month

60
Q

The DOSH, Compliance Office, may issue a complaint letter alleging an unsafe condition in the command. The command is required to investigate the alleged condition and respond to the DOSH, Compliance Office, in writing within what timeframe?

A

14 calendar days

61
Q

Are property damage collisions that occur to cadets or in-service trainees during driver training considered a recordable accident?

A

no

62
Q

How often are non uniformed employees who frequently drive on official business required to complete Defensive Driver Training?

A

Every four years

63
Q

Commands shall conduct commentary driver training for assigned uniformed employees and those nonuniformed employees who are frequently required to drive on official business how often?

A

annually

64
Q

If alcohol only is suspected, when should an employee return to work?

A

The following day

65
Q

How does an employee document the use of Merit Behavioral Care (MBC) if it occurs during work?

A

STD 634 – Sick or Vacation time

66
Q

A commander may request peer support under what circumstances?

A

1) Employee involved critical incident
2) Group debriefing for CI
* *Employee may decline