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North Sac Sgt Study ?s > HPM 5.1 (Correspondence), 11.2 (Materials Mngment), 70.5 (Explorer), 70.55 (Senior Volunteer > Flashcards

HPM 5.1 (Correspondence), 11.2 (Materials Mngment), 70.5 (Explorer), 70.55 (Senior Volunteer Flashcards

1
Q

The petty cash fund shall be for “minor” purchases up to what dollar amount excluding sales tax, per purchase, when necessary for the daily operation of the command and consistent with the goals of the Department?

A

$50

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2
Q

The total change fund shall be limited to what dollar amount?

A

$100

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3
Q

The petty cash fund shall be limited to what dollar amount?

A

$200

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4
Q

Upon receipt of the bank statement, attachments, and CHP 317 (Cal-Card log), the supervisor should?

A

Review, approve, initial and date the CHP 317, and sign and date the bank statement below the cardholder’s signature.
Ensure the CHP 317, bank statement, and all attachments are accounted for.
Submit paperwork to the commander for review and approval.
Forward paperwork to the appropriate Division approving official.
-within 3 calendar days

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5
Q

True or false.

Commands shall use Federal Express Ground (FedEx) as their primary small parcel shipping carrier.

A

False, Federal Express Ground (FedEx) shall only be used in the event UPS is not available.

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6
Q

What is the age restriction for departmental explorers?

A

It is required that departmental explorers be between the ages of 15 and 21 years.

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7
Q

Departmental employees, and nondepartmental associate advisors, regardless of rank or Explorer Program position, ____ foster any type of personal or social relationship with a member of the Explorer Program.

A

SHALL NOT

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8
Q

What is the minimum age required to be a volunteer in the Senior Volunteer Program (SVP)?

A

50 years of age

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9
Q

True or False

Senior volunteers should take the appropriate enforcement action of an observed violation, regardless of the circumstance.

A

False, Volunteers shall not take any type of enforcement action, regardless of the circumstance. If a volunteer becomes aware of a situation requiring enforcement action, the volunteer shall notify the communications center and request an officer to respond.

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10
Q

You have rightly volunteered to be the Area Explorer Post coordinator. You want to take your explorers down to Pebble Beach AT&T Golf tournament for an activity. Pebble Beach is outside your Division, and you know you must seek approval from management. Who would approve your Explorer Post’s involvement in the event?

A

Division Commander

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11
Q

While working dayshift in the Hayward office, a citizen responds to the office and complains about the way he was treated by one of the Senior Volunteers from the Hayward Area office. How should you handle this?

A

Handle in the same manner as complaints against other CHP employees (See HPM 10.4, Citizen’s Complaint Investigation Manual).

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12
Q

With regards to bargaining unit 5, (1) whenever an employee, through neglect, loses or damages departmentally issued equipment or property, the Department _______ allow the employee to reimburse the Department for the lost or damaged equipment or property. If the employee agrees to such reimbursement, it shall be at the current replacement cost. (2) Whenever an employee agrees to reimburse the Department for the loss or damage of departmentally issued equipment or property, the Department _________ initiate an adverse action against that employee for the loss or damage. (HPM 11.2/8-37)

A

May/ shall not

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13
Q

Employees NOT in Bargaining Unit 5. Whenever an employee neglects, loses, or damages departmentally-issued equipment or property, reimbursement and/or adverse action for loss or damage shall/should be sought from the involved employee.

A

shall

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14
Q

Explorers shall/should NOT have any contact with in-custody prisoners, suspects, or witnesses

A

Should

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15
Q

Per HPM 5.1, spacing for single paragraph letters and memorandums shall/should be double spaced? HPM 5.1/ 2-8

A

shall

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16
Q

Correspondence should be prepared with a point/font size of no less than________ and not greater than_______ :

A

Both a and b. HPM 5.1/ 2-9,2-10

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17
Q

TRUE OR FALSE? The total change fund shall be limited to $100.00 and the petty cash fund shall be limited to $200.00. Change funds over $100.00 and petty cash funds over $200.00 must be kept in a safe, vault, or money chest adequate to safeguard cash. (HPM 11.2/2-3)

A

TRUE

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18
Q

TRUE OR FALSE? CATEGORIES OF CORRESPONDENCE. (HPM 5.1/2-3)
Category 1 correspondence is prepared on a CHP 51WP, Memorandum template, and shall be used for intradepartmental and interdepartmental correspondence.
Category 2. Category 2 correspondence is prepared on California Highway
Patrol (CHP) letterhead. It shall be used for correspondence directed to agencies
or individuals outside of California state government.

A

true

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19
Q

Departmental correspondence of less than one paragraph shall be

A

Double spaced

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20
Q

If you were typing a memo to an elected public official, guidelines for formatting and correspondence would be located in which manual

A

5.1

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21
Q

Petty cash purchases shall not exceed what dollar amount?

A

$50

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22
Q

A CHP 317 is used for documenting what transactions?

A

Cal-Card Transactions

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23
Q

The CHP 317 log shall be signed by the commander on a monthly basis. After how many days SHOULD you, as a supervisor, ensure that all requirements in HPM 11.2 Chapter 3 Section 9 be met?

A

3 calendar days

24
Q

If an Explorer wishes to participate in a ride along the Explorer shall complete a _____ prior to the ride along

A

CHP 248

25
Q

An explorer post coordinator shall be a rank of ______ or above?

A

Sergeant

26
Q

The _________ Reference Manual is the recommended reference source used in preparing departmental written work.

A

The Gregg Reference Manual

27
Q

Category 1 correspondence (intradepartmental and interdepartmental) is prepared on a ___________

A

CHP 51WP

28
Q

Category 2 correspondence is prepared on a ____________

A

CHP Letterhead

29
Q

Correspondence directed to agencies or individuals outside of California state government shall is considered Category ____ and shall be prepared on a _________

A

2 / CHP Letterhead

30
Q

File numbers shall consist of a minimum of ____ elements for all HQ correspondence

A

4

Signatory Location code, Signatory ID, Composer ID, OPI

31
Q

True / False

A departmental correspondence prepared in Cambria typeface is acceptable

A

Departmental correspondence should be prepared with either Times
New Roman or Arial type face

32
Q

What is the method in which the CHP disseminates a variety of non-sensitive information throughout the Department, including policy changes for 90 days?

A

Communications Network (Comm-Net) messages

33
Q

What is the governing body of the Explorer Program?

A

The Board of Director. (HPM 70.5, 1-1, 4)

34
Q

The Explorer program is an official departmental program administered in cooperation with “Learning for Life” with is an organization associated with the Boy Scouts of America. True/False

A

true

35
Q

What is the mission of the Explorer Program?

A

To develop young men and women into responsible and productive citizens through discipline, and a commitment to serving their community. (HPM 70.5, 1-2, 8)

36
Q

Donations received by the explorer post must be deposited in the post’s bank account within what time frame?

A

Within 72 hours from receipt of the donation

37
Q

Who is designated as the departmental representative for an explorer post and who also chairs the Advisory Committee for the post?

A

The Area Commander. (HPM 70.5, 3-3, c)

38
Q

The Area Commander shall ensure an explorer post audit is completed how often?

A

Annually

39
Q

Who is responsible for approving the monthly financial statement?

A

The Area Commander. (HPM 70.5, 3-3, c)

40
Q

After initial certification in the CLETS training, explorers shall participate in the recertification process every ______.

A

Two Years

41
Q

At a minimum, volunteers should work at least _____ per month, unless otherwise coordinated with the Area commander. (HPM 70.55; 4-2)

A

8

42
Q

Volunteers who receive inquiries from the public concerning complaints about the Department and/or any employee ____ direct the person to an on duty sergeant/manager. (HPM 70.55; 4-3)

A

Shall

43
Q

What type of material shall not be posted on the Comm-Net message? (Chapter 6-3)

A

Sensitive and classified materials

44
Q

All shortages whether due to theft or clerical error, must be reported in writing no later than what time frame following the discovery of the shortage? (Chapter 2-8)

A

the first business day

45
Q

What are the three classifications of equipment? (chapter 8-8, 8-9)

A

Major - $5000 or more; Sensitive – Less than $5000 but requires stringent accountability; Minor – Less than $5000

46
Q

If a change-of-command inventory has been completed within what timeframe prior to the scheduled annual inventory month, the change-of-command inventory can serve as both inventories? (Chapter 8-24)

A

90 days

47
Q

Are volunteers covered by Workers Compensation Insurance while participating in the Senior Volunteer Program? (Chapter 3-5)

A

Volunteers are NOT covered by Worker’s Compensation Insurance while participating in the SVP

48
Q

Volunteers assigned to a fixed-post may activate the emergency lights on a parked enforcement vehicle under what circumstances? (Chapter 6-3)

A

For traffic control purposes only and while under the direct supervision of an officer.

49
Q

How many levels of explorer training are there? (chapter 2-3)

A

4 levels

50
Q

True or False. Officers may substitute certain pieces of privately-owned equipment for available state-issued equipment such as pepper spray.

A

False

51
Q

May a state employee use a privately-owned laptop computer to generate CHP documents?

A

Yes but the employee must prepare a memorandum to their commander indicating the necessity and intention to use a their privately- owned laptop or computer. (HPM 11.2 18-1)

52
Q

What form is to be submitted by uniformed employees when filing a claim for reimbursement?

A

A CHP 130, Claim for Reimbursement - Uniform or Equipment Damage. (HPM 11.2 18-2)

53
Q

What is the difference between Category 1 and Category 2 correspondence? (HPM 5.1, Ch2, page 3)

A

Category 1 is prepared on a CHP 51 (Memorandum) or CHP 51 WP (Confidential Memorandum) and shall be used for intradepartmental and interdepartmental correspondence
Category 2 is prepared on CHP letterhead and shall be used for correspondence directed to agencies or individuals outside of CA state government

54
Q

What is the difference between intradepartmental and interdepartmental correspondence? HPM 5.1, Ch 3, page 3)

A

Intradepartmental correspondence is usually directed to departmental organization commands rather than to individuals
Interdepartmental correspondence is directed to other state agencies and appointed officials

55
Q

Can the area accept a subpoena for an explorer to appear in court? (HPM 70.5, Ch 11, page 7)

A

Yes, should be accepted by the area

56
Q

Should a senior volunteer encounter a dangerous situation or observe a crime in progress, are they permitted to become involved? HPM 70.55, Ch 4, page 6)

A

No, they SHALL move to a safe location and call the communication center

North Sac Sgt Study ?s (14 decks)

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