HIS Lesson 6 Flashcards
Problems faced by hospitals using the traditional manual process
- No real-time data available to monitor the performance of the hospital
- Evidence-based program management was a challenge
- Undue delays receipt of data
- Retrieval of old manual records is ineffective and time consuming
- Duplication of Records
is an information system that is specially designed to assist in management and planning of health programs, as opposed to delivery of care
Health Management Information System
is one of the six building blocks essential for healthcare system strengthening
Health Management Information System
It is a data collection system specifically designed to support planning, managing, and decision making in a the facilitieas and organizations
Health Management Information System
The information collected is __________ to the policies and goals of the healthcare institution
Relevant
The information collected is __________; it is to be used immediately for management and should not wait for the feedback from higher levels
Functional
Information collected is ________; there is one set of forms and no duplication of reporting
Integrated
The information is __________ on a routine basis from every health unit
Collected
Clinical studies assist in the understanding of medical terminology, clinical procedures, and database processes
Health
Management principles enhanced by finance, law, and planning help administer the health care enterprise
Management
The ability to analyze systems and to design and implement advanced computer applications make the transfer of patient information effective
Infromation Systems
A health management needs to be:
Complete
Consistent
Clear
Simple
Cost-Effective
Accessible
Confidential
It should provide information on all key aspects of the health system without duplication
Complete
If similar information is provided by the different sources, their definition needs to be ________
Consistent
It should be very _______ what all elements are actually measuring
Clear
It should be unnecessarily complicated
Simple
The actual usage of each element should justify the costs of its collection and analysis
Cost-Effective
Data should be held in a form readily _______ to all legitimate users, and it should be clear who these people are
Accessible
It should ensure that people without legitimate access are effectively denied
Confidential
Includes data acquisition and data verification
Data Input
Also called as processing phase; includes data storage, data classification, data update, and data computation
Data Management
Includes data retrieval and data presentation
Data Output
Eight Elements of HMIS
Data Acquisition
Data Verification
Data Storage
Data Classification
Data Computation
Data Update
Data Retrieval
Data Presentation
This involves both the generation and collection of accurate, timely, and relevant data
Data Acquisition
Involves the authentication and validation of gathered data
Data Verification
The preservation and archival of data may be regarded as a part of the ____________ function
Data Storage
This is also known as Data Organization ; It is a critical function for increasing the efficiency of the system when need arises to conduct a data search
Data Classification
Involves various forms of data manipulation and data transformation, such as the use of mathematical models, statistical, and probabilistic approaches
Data Computation
New and changing information is accounted for through the element of data ______
Data Update
Is concerned with the processes of data transfer and data distribution
Data Retrieval
Has to do with how users interpret the information produced by the system
Data Presentation
Function: Client Data
Client Billing Data
Client Clinical Data
Other Client data
Function: Scheduling
Linking Schedule to Billing
Function: Authorization Tracking
Authorized and Use of Authorized Units
Function: Billing
Complaint Electronic Claim
Function: Reporting
Basic Reports
Report Writer
Function: Medical Record
Assessment
Treatment Plan
Progress/Encounter Notes
Function: Compliance
Expired Treatment Plan
Service on Treatment Plan
Progress Note Present
Function: Financial
General Ledger
Payroll
Accounts Payable
Financial Reporting
The data collecter and users of the HMIS need to have confidence, motivation, and competence to perform HMIS tasks in order to improve the Routine Health Information System Process (RHIS)
Behavioral Determinants
Health Workers and data collecters work in an organization’s environment which have value, norms, culture, and practice
Organizational Determinants
Technical factors involve the overall design used in the collection of the information
Technical Determinants
(PRISM)
Performance of Routine Information System Management
This conceptual framework broadens the analysis of routine health information systems
PRISM
knowledege, skills, attitudes, values, and motivation of the people who collect and use data
Behavioral Determinants
data collection processes, systems, forms, and methods
Technical Determinants
information culture, structure, resources, roles, and responsibilities of the health system and key contributors at each level
Organizational Determinants
This framework identifies the strengths and weaknesses in certain areas, as well as correlations among areas
PRISM Conceptual Framework
Defines the various components of the routine health information
PRISM Framework
