Health Management Information System Flashcards
what are the disadvantages for traditional HMIS
○ Time consuming = duplicate records
○ Improper storage = high cost
○ Inability to have real-time data
hence HMIS shld be taken into account
International Standard Organization (ISO) requires …
a proper storage of documents or data
“Specially designed to assist in the management and planning of health programs, as opposed to delivery of care “
HMIS as defined as WHO, 2004
briefly explain HMIS
HMIS is one of the six building blocks essential for health system strengthening. it is a data collection system specifically designed to support planning, management and decision making in health facilities and organizations
briefly explain
health:
management:
information system:
health:
clinical studies assist in the understanding of medical terminology, clinical procedures and database processes
management:
enhanced by law, finance and planning help administer the health care enterprise
information system:
analyze systems and to design and implement advances computer applications make transfer of patient information efficient and effective
it is a routine-monitoring system that monitors and evaluates the process with the intention of providing warning signals through the use of indicators
HMIS
According to _____, information must be relevant, functional, integrated and collected
Republic of Uganda Ministry of Health Resource Center (2010)
Briefly explain the HMIS was developed within he framework
Relevant
- policies and goals of the healthcare institution
- responsibilities of the health professionals at the level of collection
Functional
- readily available
- used immediately
Integrated
- no duplication of reporting
Collected
- routine basis from every health unit (how often?every second)
what are the major role of the HMIS
- provide quality information (must be translated to info for policy makers to use)
- encouraging the use of health information in hospitals
- assist in assessing performance at all levels of health sector
what are the characteristics/ requirements of HMIS
complete
consistent
- same in all departments
clear
cost-effective
- justify the cost of the collection and analysis
confidential
- sensitive info/ discrimination against data privacy act
accessible
- patient is an eligible user
simple
what are the 3 fundamental information processing phase
data input
data management
data output
briefly explain the functions/ uses of HMIS
DATA INPUT
1. data acquisition
- generation and the collection of accurate, timely and relevant data
- use of bar codes
- data verification
- authentication and validation of gathered data
- quality of data: authority, validity, reliability of data sources
DATA MANAGEMNT
3. data storage
- for future reference
- preservation and archival of data
- data classification
- aka data organization
- increasing the efficiency of the system - data computation
- data manipulation and data transformation
- examples: mathematical models, statistical and probabilistic, otherdata analytical processes - data update
- new changing information
- constant monitoring
DATA OUTUT
7. data retrieval
- process of data transfer and data distribution
- data presentation
- in graphs, figures or tables
- interpret the information produced by the system
briefly explain the different types of data classification
high sensitivity:
SADFIPhy
- sexual health
- authentication data
- drug addiction
- financial records
- intellectual property
- physical and mental health conditions
medium sensitivity:
- personal mail/ gmail
low sensitivity:
- social media (intend for public users)
Functions in the HMIS
[refer to the book] CCAARS BMF
client data
scheduling
authorization tracking
billing
accounts receivable (A/R) management
reporting
medical record
compliance
financial
briefly explain the determinants of HMIS performance area
behavioral determinant
- afffecteed by the individual perceptions and complexity of task
- attitudes of the idividual to the HMIS
organizational determinant
- evidence-based decision making
- problems that may occur in the organization or environment itself
technical determinant
- overall design in the collection of information
- ex: software, reporting forms, data collection process or methods
