Health Management Information System Flashcards
what are the disadvantages for traditional HMIS
○ Time consuming = duplicate records
○ Improper storage = high cost
○ Inability to have real-time data
hence HMIS shld be taken into account
International Standard Organization (ISO) requires …
a proper storage of documents or data
“Specially designed to assist in the management and planning of health programs, as opposed to delivery of care “
HMIS as defined as WHO, 2004
briefly explain HMIS
HMIS is one of the six building blocks essential for health system strengthening. it is a data collection system specifically designed to support planning, management and decision making in health facilities and organizations
briefly explain
health:
management:
information system:
health:
clinical studies assist in the understanding of medical terminology, clinical procedures and database processes
management:
enhanced by law, finance and planning help administer the health care enterprise
information system:
analyze systems and to design and implement advances computer applications make transfer of patient information efficient and effective
it is a routine-monitoring system that monitors and evaluates the process with the intention of providing warning signals through the use of indicators
HMIS
According to _____, information must be relevant, functional, integrated and collected
Republic of Uganda Ministry of Health Resource Center (2010)
Briefly explain the HMIS was developed within he framework
Relevant
- policies and goals of the healthcare institution
- responsibilities of the health professionals at the level of collection
Functional
- readily available
- used immediately
Integrated
- no duplication of reporting
Collected
- routine basis from every health unit (how often?every second)
what are the major role of the HMIS
- provide quality information (must be translated to info for policy makers to use)
- encouraging the use of health information in hospitals
- assist in assessing performance at all levels of health sector
what are the characteristics/ requirements of HMIS
complete
consistent
- same in all departments
clear
cost-effective
- justify the cost of the collection and analysis
confidential
- sensitive info/ discrimination against data privacy act
accessible
- patient is an eligible user
simple
what are the 3 fundamental information processing phase
data input
data management
data output
briefly explain the functions/ uses of HMIS
DATA INPUT
1. data acquisition
- generation and the collection of accurate, timely and relevant data
- use of bar codes
- data verification
- authentication and validation of gathered data
- quality of data: authority, validity, reliability of data sources
DATA MANAGEMNT
3. data storage
- for future reference
- preservation and archival of data
- data classification
- aka data organization
- increasing the efficiency of the system - data computation
- data manipulation and data transformation
- examples: mathematical models, statistical and probabilistic, otherdata analytical processes - data update
- new changing information
- constant monitoring
DATA OUTUT
7. data retrieval
- process of data transfer and data distribution
- data presentation
- in graphs, figures or tables
- interpret the information produced by the system
briefly explain the different types of data classification
high sensitivity:
SADFIPhy
- sexual health
- authentication data
- drug addiction
- financial records
- intellectual property
- physical and mental health conditions
medium sensitivity:
- personal mail/ gmail
low sensitivity:
- social media (intend for public users)
Functions in the HMIS
[refer to the book] CCAARS BMF
client data
scheduling
authorization tracking
billing
accounts receivable (A/R) management
reporting
medical record
compliance
financial
briefly explain the determinants of HMIS performance area
behavioral determinant
- afffecteed by the individual perceptions and complexity of task
- attitudes of the idividual to the HMIS
organizational determinant
- evidence-based decision making
- problems that may occur in the organization or environment itself
technical determinant
- overall design in the collection of information
- ex: software, reporting forms, data collection process or methods
this conceptual framework broadens the analysis of routine health information systems
Performance of Routine Information System Management
briefly explain the PRISM framework
identifies the strengths and weaknesses
aids in designing and prioritizing interventions to improve the RHIS performance
it is the knowledge, skills, attitudes and values and motivation of the people who collect and use data
behavioural determinants
it is the information culture, structure, resources, roles and responsibilities of the health system and key contributors at each level
organizational/ enviironmental determinants
it is the data collection processes, systems, forms and methods
technical determinants
