Health Info Mgmt Strategies

Question 1

What is a proactive measure that will be taken by IT if there is a system outage/downtime?

Answer 1

They will Access back-up servers to capture historical data

Question 2

During system downtime, what form is used for billing?

Answer 2

Charge Slip

Question 3

What is an Edit Check?

Answer 3

Edit checks are basically electronic flags that will pop up if the data entered is not within the range of what is pre-programmed. For example, entering a patient temp of 300 degrees, would cause an edit to pop up.

Question 4

Define Data Quality

Answer 4

Steps taken to ensure the usability of data, for example, required fields, edit checks, field types

Question 5

Define Data Integrity

Answer 5

A step beyond quality that ensures data is complete, accurate, consistent, and timely (requires validation).

Question 6

What is a data dictionary and what aspect of data mgmt does it improve?

Answer 6

A descriptive list of the names, definitions, and attributes of data elements to improve data quality by ensuring standarization.

Question 7

If a HCO was considering implementing a new EMR what would be a good way to ensure no data is lost during the go-live downtime?

Answer 7

Save information on a stand-alone computer that is not part of the project

Question 8

Define Risk Analysis

Answer 8

The process of identifying possible security threats to the CE’s data and addressing each in order of priority.

Question 9

If an HCO had a security breach, what is one process that could be implemented/refined to ensure it does not happen again.

Answer 9

Risk Analysis

Question 10

Define Sanction Policy

Answer 10

A policy that addresses how employees will be penalized for failing to follow security policies and procedures.

Question 11

What is the function of system evaluations?

Answer 11

At the end phase of a project, system evaluation is used to determines whether or not the IS functions as expected aka testing.

Question 12

Define Identity Matching

Answer 12

The process in which the HIO identifies the right person within the database to exchange information between healthcare organizations.

Question 13

Explain what a Contingency Plan is as it relates to Health Info Mgmt

Answer 13

Policies and procedures that identify how a HCO will react in the event of an IS emergency (power failure, natural disaster, hacker, malware) HIPAA calls this an emergency mode operation plan.

Question 14

What is a CDM used for?

Answer 14

A Charge Description Master contains info about all the charges applied for services rendered and automates the coding process for routine procedures.

Question 15

What is single-sign on access?

Answer 15

The user logs in one time and is then able to move from one application to another without entering another password.

Question 16

Define user-based authentication

Answer 16

Access provided after evaluating the individual needs of the user. This is the most time consuming, and typically used for contract positions or third party people who need temp. access.

Question 17

Define role-based authentication

Answer 17

Access provided after evaluating the role of the user. This is the most time consuming.

Question 18

Define context-based authentication

Answer 18

an access control system that limits users to accessing info not only in accordance with their identity and role, but to the location and time in which they are accessing the information. This is helpful when there are employees, such as nurses, who work in various units or have different roles at different times.

Question 19

What is meant by “Break the Glass” procedure/access?

Answer 19

Emergency access granted to a user who would NOT normally have those permissions, in the case of a medical emergency such as a patient “crashing.”