Group Business

Question 0

Proposal/Bid

Answer 0

Offer sent back by venue

Question 1

Request for Proposal (RfP)

Answer 1

Details of event sent by planner

Question 2

Rooms to Space Ratio

Answer 2

Hotels want a good ratio of sleeping rooms to meeting rooms to help them make the most money.

Question 3

Room Block

Answer 3

Sleeping rooms blocked off for group

Question 4

Group Rate

Answer 4

Discounted rate for groups on rooms

Question 5

Corporate/Negotiated Rate

Answer 5

An established rate between a corporation and hotel that is applicable within a certain timeframe. Offered based on high volume of business that the organization sends to the property.

Ex. Walmart will always stay at Ritz Carlton for all corporate events so they will get a discounted rate off of meeting or sleeping rooms.

Question 6

Citywide Events

Answer 6

Event that’s taking place in one convention center in a location but using multiple hotels in the area.

Ex. Olympics

Question 7

Third Party Planner (TPP)

Answer 7

An organization contracted by corporation to source meetings. Industry experts who have great industry relationships and negotiating skills.

Ex. True Story Events

Question 8

Commission

Answer 8

TPPs receive 10% of sleeping room rate for events that is paid by the hotel

Question 9

Lead Time

Answer 9

Time gap between when RfP is sent and when event is to be held. Also called booking window.