GM 330-410 Flashcards
GM 330 SOCIAL MEDIA
The purpose is to ensure that members use appropriate discretion in the use of information and references to the San Antonio Police Department so as not to discredit the department; to safeguard the release of information to unauthorized persons regarding crimes, accidents, police incidents or police training; and to confirm that all members treat the official business of the Department as ___________ as applicable by law or departmental policy.
confidential
GM 330 SOCIAL MEDIA
This policy serves to remind all members that any unsolicited information brought to the Department’s attention ____ be used by the Department for administrative purposes as applicable to standing rules, regulations, policies, practices, and procedures
may
GM 330 SOCIAL MEDIA
All members ______ avoid any conduct which would compromise the integrity of the Department; undermine the public’s confidence in this agency; compromise operational and officer security; and/or adversely affect ongoing criminal, civil, or disciplinary cases; or bring reproach or liability upon the Department as a whole.
must
GM 330 SOCIAL MEDIA
The use of social media for the specific purpose of assisting the Department and its personnel in community outreach, problem solving, investigation, crime prevention, and/or other Department related objectives may be done only with prior written authorization by the _________________________.
Chief of Police or his designee
GM 330 SOCIAL MEDIA
Members seeking to represent the Department via social media outlets ______ obtain written permission from the Chief of Police, or his/her designee, prior to engaging in such activity.
shall
GM 330 SOCIAL MEDIA
Department members __________ under any circumstances make statements about the guilt or innocence of any suspect or arrestee, or comments concerning pending prosecutions
shall not
GM 330 SOCIAL MEDIA
There is no ________________________ when engaging in social networking online while using City assets or during a member’s working hours.
reasonable expectation of privacy
GM 330 SOCIAL MEDIA
Members are prohibited from posting, transmitting, and/or disseminating any pictures, recordings, or videos of official Department training, activities, or work-related assignments without written permission of the Chief of Police or designee, through the ______________________________.
Public Information Office (PIO)
GM 330 SOCIAL MEDIA
members are prohibited from posting, transmitting, and/or disseminating any pictures, recordings, information, or videos that are in violation of any provisions of the General Manual, and/or information that is not deemed as a___________________ as defined by the National Labor Relations Board.
“concerted activity”
GM 330 SOCIAL MEDIA
Any member becoming aware of or having knowledge of a posting or of any website or web page in violation of the provisions of this policy shall immediately notify his/her _______________, in writing, for follow-up action.
supervisor
GM 330 SOCIAL MEDIA
Sites deemed inappropriate, whether an employment association or not, bringing discredit to this Department or to a member, or promoting or encouraging misconduct, whether on or off duty, _____ be investigated
may
GM 330 SOCIAL MEDIA
All members ______ treat the official business of the Department as confidential and will comply with GM
shall
GM 330 SOCIAL MEDIA
Members ______ state that the views and opinions expressed on a social media site are the member’s personal views and not those of the San Antonio Police Department by incorporating a disclaimer indicating this on their personal page.
shall
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
SAPD Form #2-3 is used to supply additional information on the handwritten offense report: and May be used for submitting information obtained through _________________.
field interviews
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
The incident report form has a multi-purpose format and is used for reporting the following:
a. Minor incidents which are not required to be written on an offense report;
b. Private property crashes which are not reportable to the Texas Department of Public Safety, in accordance with
GM Procedure 707, Crash Investigations;
c. Impounding vehicles for reasons other than the vehicles being involved in crashes;
d. Any administrative information which does not require a specific report form; and
e. Information reported by individuals regarding alleged criminal activity; and
f. All calls for shots fired that have been validated through the gunfire recognition alert system, unless an
offense report is generated.
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
All officers that make the scene of a felony call with an apprehension SHALL write a ______________ within AFR, detailing what actions they took or what they witnessed at the scene.
Supplemental
Report
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Should hand written reports become necessary, copies will be forwarded to the appropriate follow-up units, no later than the ______________________________.
end of their tour of duty
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
All reports requested by follow-up units will be completed within ____________ from the date of request.
24 hours
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Supervisors _____ review and approve all reports written by officers assigned to their substation. Supervisors will conduct _____________________ on all reports submitted by officers.
will
Police Report Tracking System (PRTS)
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Supervisors will return reports which are incomplete or incorrect to the officer who wrote them. Any corrections needed on a report will be made _______________ by the officer for the supervisor’s approval.
immediately
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Offense/Incident Reports written by non-sworn members and officers assigned to the Service Expediter System will be reviewed and approved by the _______________.
Report Review Detail
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
In addition to completing the required reports, members shall immediately report the following types of incidents by telephone to either a member at the Security Desk, service area substations, or the Juvenile Processing Office for entry into NCIC/TCIC or the TLETS computer system:
- Stolen motor vehicle offense reports are reported to the appropriate service area police service agent.
- Officers shall immediately call in all missing person reports to the Juvenile Processing Office.
- Whenever a firearm is reported stolen, an officer shall immediately report the stolen firearm(s) to the appropriate service area police service agent by telephone for entry into NCIC/TCIC.
- The relocation or repossession of towed vehicles is reported to the police service agent at the Service and Security Agents Desk at Headquarters (207-7610) or the Service and Security Agents Office (207-7324).
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Completed handwritten offense reports are reviewed by the _____________, who updates the status of the case record in the appropriate PRTS System.
unit supervisor
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Incomplete or unacceptable offense reports are directed to a _____________ in the reporting member’s chain of command for timely correction.
supervisor
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Acceptable reports are routed to ___________________.
Records Office personnel
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
The offense reports are then physically filed in the Records Office. In order to conform to the court decisions affecting the Privacy Act and the Open Records Act, two (2) separate reports are created by Records Office personnel from the offense report. WHAT TWO REPORTS ARE CREATED?
- Offense Report - This is the computer-generated report available to the public and the press in accordance with GM Procedure 307.
- Preliminary Investigation Report - This is the computer-generated report routed by Records Office personnel to the follow-up investigation unit. This report is not available to the public and press. It contains all information concerning the offense submitted by the member with report responsibility
GM 403 COMMUNICATIONS
the Communications Unit, as authorized by the Chief of Police, has the authority to direct ___________.
field units
GM 403 COMMUNICATIONS
a request for police services which does not present an actual and immediate potential for serious injury, damage or loss of property. A code-one call generally requires only a routine police response
Code-One Call
GM 403 COMMUNICATIONS
a request for police service where the immediate rapid response or arrival of police units will reduce the probability of serious injury, damage or loss of property. Common Code-Two responses include bomb threats and animal bite in progress.
Code-Two Emergency Call
GM 403 COMMUNICATIONS
a request for police service that presents a threat or immediate danger of death or serious bodily injury to any individual. Both, the threat and the need for assistance must be immediate
Code-Three Emergency Call
GM 403 COMMUNICATIONS
____________ is dispatched to any situation that presents a potential for physical threat to the officer responding.
cover officer(s)
GM 403 COMMUNICATIONS
An officer/UEDI or Crime Scene Investigator is subject to cancellation from a call or assignment by the dispatcher and placed back in service under the following conditions:
- When information is received eliminating the need for further response;
- A supervisor determines the officer is not needed; or
- A complainant refuses police services (i.e., fingerprinting stolen vehicles or burglary scenes).
GM 403 COMMUNICATIONS
A call involving potential or reported threats of violence is ______________ under any circumstance
not canceled
GM 403 COMMUNICATIONS
Investigative personnel are sent when required by established _________ or requested by field personnel.
procedure
GM 403 COMMUNICATIONS
Dispatchers will not wait for confirmation from the responding officer/UEDI before dispatching a Crime Scene Unit Investigator to a reported ________________.
shooting or cutting
GM 403 COMMUNICATIONS
The _____________________ is notified when a call to a major incident is dispatched, or any other call requiring a number of officers to respond
Communications Unit supervisor
GM 403 COMMUNICATIONS
The Communications Unit supervisor _____ monitor major incidents (examples listed above), coordinate the allocation of uniform resources with the uniform supervisor, and maintain effective uniform strength. The Communications Unit supervisor will prepare and forward an ______________ as necessary.
shall
all-route electronic advisory
GM 403 COMMUNICATIONS
____________________ regulations prohibit any form of superfluous, indecent, or unauthorized radio communications.
Federal Communications Commission
GM 403 COMMUNICATIONS
All voice and data transmissions conducted on any police frequency shall be directly related to police business. Personal messages of an emergency nature may be relayed with the authorization of a _____________.
supervisor
GM 403 COMMUNICATIONS
All voice and computer transactions over police channels are recorded or logged primarily for the purpose of legal documentation and are available for review by _________________.
supervisory personnel
GM 403 COMMUNICATIONS
Officers below the rank of sergeant are not authorized to initiate direct communication between uniform units on a primary frequency, unless the following criteria are met.
- The transaction must be incidental to an emergency in progress; or
- The dispatcher’s permission must be secured prior to transmitting.
GM 403 COMMUNICATIONS
The failure of an officer to verbally respond after ______ successive calls from the dispatcher
two (2)
GM 403 COMMUNICATIONS
The dispatcher time-stamps and completes SAPD Form #116, Failure to Respond Form, and notifies the _________.
Communications Unit supervisor
GM 403 COMMUNICATIONS
The appropriate _____________ is notified and assigned to attempt to locate the officer who failed to respond to the call from the dispatcher. The___________ submits a written report under the original case number with a copy routed to the __________.
field supervisor
field supervisor
Unit Commander
GM 403 COMMUNICATIONS
The failure of an officer to verbally respond after two (2) successive calls from the dispatcher initiates the following process: An officer responding after another officer is assigned the call is sent to the location to cover and contact the _________________.
supervisor assigned
GM 403 COMMUNICATIONS
If the field supervisor fails to respond after three (3) calls, the nearest available unit/shift commander is notified by the __________________________.
Communications Unit supervisor
GM 403 COMMUNICATIONS
Communications Unit Avoids making any decisions pertaining to operational matters which are better resolved by ________________.
field supervisors
GM 403 COMMUNICATIONS
The _______________ maintains a liaison with field supervisors in order to resolve problems and ensure discipline is maintained.
Communications Unit supervisor
GM 403 COMMUNICATIONS
Uniform Commander / Supervisor Responds to and supervises the scene of all dispatched ____________.
major incidents
GM 403 COMMUNICATIONS
Requests for temporary assignment of service channels for special functions or operations are made in writing to the __________________________.
Communications Unit Director
GM 403 COMMUNICATIONS
Accepting Emergency Messages
If the unit is not open or the unit with follow-up responsibility for the emergency message cannot be determined, the emergency message will be transferred to the ______________________.
Communications Unit supervisor’s office
GM 409 MOBILE VIDEO RECORDING
In order to ensure maximum deployment of the in-car video system, Officers vehicle selection will be Vehicle with a non-functioning, or no Coban Unit, upon ____________ approval
supervisor
GM 409 MOBILE VIDEO RECORDING
Vehicles with Non-Functioning Coban Unit will be immediately reported to _____ for repair and when possible should be returned to IT Mobility during operating hours.
ITSD
GM 409 MOBILE VIDEO RECORDING
The copying or reproducing of any audio/video recording files generated by members of the Department for use outside of Department business is _________. Requests for copies will be processed by the ________________.
prohibited
Video Evidence Custodian
GM 409 MOBILE VIDEO RECORDING
Dissemination of mobile video recordings outside of this Department is strictly prohibited without written
authorization by the _________________________.
Chief of Police or his/her designee
GM 409 MOBILE VIDEO RECORDING
Officers ________ attempt to repair mobile video recording equipment except for
facilitating Department-directed specific software updates and manufacturer’s required maintenance.
shall not
GM 409 MOBILE VIDEO RECORDING
Officers shall
notify their _______________ of damaged or malfunctioning mobile video recording equipment immediately and
complete SAPD Form #162, Found Damage Report and/or SAPD Form #161, Mobile Video Recorder Service
Request.
immediate supervisor
GM 409 MOBILE VIDEO RECORDING
Officers who have been issued a BWC will report any
malfunctions of the BWC to their ______________ prior to returning to duty.
immediate supervisor
GM 409 MOBILE VIDEO RECORDING
The use of the digital camera system for the clandestine recording of the voice or image of a member of the
Department is _________ unless specifically authorized by the _______________.
prohibited
Office of the Chief
GM 409 MOBILE VIDEO RECORDING
Officers inspect and functionally test mobile video recording equipment in their assigned vehicle at the beginning of
every shift by:
- Ensuring proper alignment and positioning of the camera.
- Ensuring the date and time is correct.
- Performing a functional test by activating the camera, synchronizing their mobile microphone, and stating their
name, badge number and the date. The officer will then play back the recording to ensure the system recorded
correctly and that the mobile microphone is synchronized to their system and recording
GM 409 MOBILE VIDEO RECORDING
All arrests, handcuffing, and searches occurring out of view of the camera must be documented in the officer’s ________________________ (i.e., searching an arrestee on the sidewalk instead of directly in front of patrol vehicle due to traffic).
report or CFS comment entry field
GM 409 MOBILE VIDEO RECORDING
Officers may mute, with _______________________, where Officers duties are unlikely to lead to information relevant to a case.
Supervisors approval only
GM 409 MOBILE VIDEO RECORDING
When responding to a call or initiating any activity in which an explosive device, or suspected explosive device or Hazardous Material is present the officer will, prior to exiting their vehicle, ensure that their in-car system is ________________________________ and leave it in their vehicle. The removing of the microphone and/or BWC, and leaving it in the vehicle, must be clearly documented in the officer’s report or CFS comment entry field.
recording and remove their microphone and/or BWC (Body Worn Camera)