GM 330-410 Flashcards
GM 330 SOCIAL MEDIA
The purpose is to ensure that members use appropriate discretion in the use of information and references to the San Antonio Police Department so as not to discredit the department; to safeguard the release of information to unauthorized persons regarding crimes, accidents, police incidents or police training; and to confirm that all members treat the official business of the Department as ___________ as applicable by law or departmental policy.
confidential
GM 330 SOCIAL MEDIA
This policy serves to remind all members that any unsolicited information brought to the Department’s attention ____ be used by the Department for administrative purposes as applicable to standing rules, regulations, policies, practices, and procedures
may
GM 330 SOCIAL MEDIA
All members ______ avoid any conduct which would compromise the integrity of the Department; undermine the public’s confidence in this agency; compromise operational and officer security; and/or adversely affect ongoing criminal, civil, or disciplinary cases; or bring reproach or liability upon the Department as a whole.
must
GM 330 SOCIAL MEDIA
The use of social media for the specific purpose of assisting the Department and its personnel in community outreach, problem solving, investigation, crime prevention, and/or other Department related objectives may be done only with prior written authorization by the _________________________.
Chief of Police or his designee
GM 330 SOCIAL MEDIA
Members seeking to represent the Department via social media outlets ______ obtain written permission from the Chief of Police, or his/her designee, prior to engaging in such activity.
shall
GM 330 SOCIAL MEDIA
Department members __________ under any circumstances make statements about the guilt or innocence of any suspect or arrestee, or comments concerning pending prosecutions
shall not
GM 330 SOCIAL MEDIA
There is no ________________________ when engaging in social networking online while using City assets or during a member’s working hours.
reasonable expectation of privacy
GM 330 SOCIAL MEDIA
Members are prohibited from posting, transmitting, and/or disseminating any pictures, recordings, or videos of official Department training, activities, or work-related assignments without written permission of the Chief of Police or designee, through the ______________________________.
Public Information Office (PIO)
GM 330 SOCIAL MEDIA
members are prohibited from posting, transmitting, and/or disseminating any pictures, recordings, information, or videos that are in violation of any provisions of the General Manual, and/or information that is not deemed as a___________________ as defined by the National Labor Relations Board.
“concerted activity”
GM 330 SOCIAL MEDIA
Any member becoming aware of or having knowledge of a posting or of any website or web page in violation of the provisions of this policy shall immediately notify his/her _______________, in writing, for follow-up action.
supervisor
GM 330 SOCIAL MEDIA
Sites deemed inappropriate, whether an employment association or not, bringing discredit to this Department or to a member, or promoting or encouraging misconduct, whether on or off duty, _____ be investigated
may
GM 330 SOCIAL MEDIA
All members ______ treat the official business of the Department as confidential and will comply with GM
shall
GM 330 SOCIAL MEDIA
Members ______ state that the views and opinions expressed on a social media site are the member’s personal views and not those of the San Antonio Police Department by incorporating a disclaimer indicating this on their personal page.
shall
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
SAPD Form #2-3 is used to supply additional information on the handwritten offense report: and May be used for submitting information obtained through _________________.
field interviews
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
The incident report form has a multi-purpose format and is used for reporting the following:
a. Minor incidents which are not required to be written on an offense report;
b. Private property crashes which are not reportable to the Texas Department of Public Safety, in accordance with
GM Procedure 707, Crash Investigations;
c. Impounding vehicles for reasons other than the vehicles being involved in crashes;
d. Any administrative information which does not require a specific report form; and
e. Information reported by individuals regarding alleged criminal activity; and
f. All calls for shots fired that have been validated through the gunfire recognition alert system, unless an
offense report is generated.
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
All officers that make the scene of a felony call with an apprehension SHALL write a ______________ within AFR, detailing what actions they took or what they witnessed at the scene.
Supplemental
Report
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Should hand written reports become necessary, copies will be forwarded to the appropriate follow-up units, no later than the ______________________________.
end of their tour of duty
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
All reports requested by follow-up units will be completed within ____________ from the date of request.
24 hours
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Supervisors _____ review and approve all reports written by officers assigned to their substation. Supervisors will conduct _____________________ on all reports submitted by officers.
will
Police Report Tracking System (PRTS)
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Supervisors will return reports which are incomplete or incorrect to the officer who wrote them. Any corrections needed on a report will be made _______________ by the officer for the supervisor’s approval.
immediately
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Offense/Incident Reports written by non-sworn members and officers assigned to the Service Expediter System will be reviewed and approved by the _______________.
Report Review Detail
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
In addition to completing the required reports, members shall immediately report the following types of incidents by telephone to either a member at the Security Desk, service area substations, or the Juvenile Processing Office for entry into NCIC/TCIC or the TLETS computer system:
- Stolen motor vehicle offense reports are reported to the appropriate service area police service agent.
- Officers shall immediately call in all missing person reports to the Juvenile Processing Office.
- Whenever a firearm is reported stolen, an officer shall immediately report the stolen firearm(s) to the appropriate service area police service agent by telephone for entry into NCIC/TCIC.
- The relocation or repossession of towed vehicles is reported to the police service agent at the Service and Security Agents Desk at Headquarters (207-7610) or the Service and Security Agents Office (207-7324).
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Completed handwritten offense reports are reviewed by the _____________, who updates the status of the case record in the appropriate PRTS System.
unit supervisor
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Incomplete or unacceptable offense reports are directed to a _____________ in the reporting member’s chain of command for timely correction.
supervisor
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
Acceptable reports are routed to ___________________.
Records Office personnel
GM 401 OFFENSE/INCIDENT/ SUPPLEMENT REPORTS
The offense reports are then physically filed in the Records Office. In order to conform to the court decisions affecting the Privacy Act and the Open Records Act, two (2) separate reports are created by Records Office personnel from the offense report. WHAT TWO REPORTS ARE CREATED?
- Offense Report - This is the computer-generated report available to the public and the press in accordance with GM Procedure 307.
- Preliminary Investigation Report - This is the computer-generated report routed by Records Office personnel to the follow-up investigation unit. This report is not available to the public and press. It contains all information concerning the offense submitted by the member with report responsibility
GM 403 COMMUNICATIONS
the Communications Unit, as authorized by the Chief of Police, has the authority to direct ___________.
field units
GM 403 COMMUNICATIONS
a request for police services which does not present an actual and immediate potential for serious injury, damage or loss of property. A code-one call generally requires only a routine police response
Code-One Call
GM 403 COMMUNICATIONS
a request for police service where the immediate rapid response or arrival of police units will reduce the probability of serious injury, damage or loss of property. Common Code-Two responses include bomb threats and animal bite in progress.
Code-Two Emergency Call
GM 403 COMMUNICATIONS
a request for police service that presents a threat or immediate danger of death or serious bodily injury to any individual. Both, the threat and the need for assistance must be immediate
Code-Three Emergency Call
GM 403 COMMUNICATIONS
____________ is dispatched to any situation that presents a potential for physical threat to the officer responding.
cover officer(s)
GM 403 COMMUNICATIONS
An officer/UEDI or Crime Scene Investigator is subject to cancellation from a call or assignment by the dispatcher and placed back in service under the following conditions:
- When information is received eliminating the need for further response;
- A supervisor determines the officer is not needed; or
- A complainant refuses police services (i.e., fingerprinting stolen vehicles or burglary scenes).
GM 403 COMMUNICATIONS
A call involving potential or reported threats of violence is ______________ under any circumstance
not canceled
GM 403 COMMUNICATIONS
Investigative personnel are sent when required by established _________ or requested by field personnel.
procedure
GM 403 COMMUNICATIONS
Dispatchers will not wait for confirmation from the responding officer/UEDI before dispatching a Crime Scene Unit Investigator to a reported ________________.
shooting or cutting
GM 403 COMMUNICATIONS
The _____________________ is notified when a call to a major incident is dispatched, or any other call requiring a number of officers to respond
Communications Unit supervisor
GM 403 COMMUNICATIONS
The Communications Unit supervisor _____ monitor major incidents (examples listed above), coordinate the allocation of uniform resources with the uniform supervisor, and maintain effective uniform strength. The Communications Unit supervisor will prepare and forward an ______________ as necessary.
shall
all-route electronic advisory
GM 403 COMMUNICATIONS
____________________ regulations prohibit any form of superfluous, indecent, or unauthorized radio communications.
Federal Communications Commission
GM 403 COMMUNICATIONS
All voice and data transmissions conducted on any police frequency shall be directly related to police business. Personal messages of an emergency nature may be relayed with the authorization of a _____________.
supervisor
GM 403 COMMUNICATIONS
All voice and computer transactions over police channels are recorded or logged primarily for the purpose of legal documentation and are available for review by _________________.
supervisory personnel
GM 403 COMMUNICATIONS
Officers below the rank of sergeant are not authorized to initiate direct communication between uniform units on a primary frequency, unless the following criteria are met.
- The transaction must be incidental to an emergency in progress; or
- The dispatcher’s permission must be secured prior to transmitting.
GM 403 COMMUNICATIONS
The failure of an officer to verbally respond after ______ successive calls from the dispatcher
two (2)
GM 403 COMMUNICATIONS
The dispatcher time-stamps and completes SAPD Form #116, Failure to Respond Form, and notifies the _________.
Communications Unit supervisor
GM 403 COMMUNICATIONS
The appropriate _____________ is notified and assigned to attempt to locate the officer who failed to respond to the call from the dispatcher. The___________ submits a written report under the original case number with a copy routed to the __________.
field supervisor
field supervisor
Unit Commander
GM 403 COMMUNICATIONS
The failure of an officer to verbally respond after two (2) successive calls from the dispatcher initiates the following process: An officer responding after another officer is assigned the call is sent to the location to cover and contact the _________________.
supervisor assigned
GM 403 COMMUNICATIONS
If the field supervisor fails to respond after three (3) calls, the nearest available unit/shift commander is notified by the __________________________.
Communications Unit supervisor
GM 403 COMMUNICATIONS
Communications Unit Avoids making any decisions pertaining to operational matters which are better resolved by ________________.
field supervisors
GM 403 COMMUNICATIONS
The _______________ maintains a liaison with field supervisors in order to resolve problems and ensure discipline is maintained.
Communications Unit supervisor
GM 403 COMMUNICATIONS
Uniform Commander / Supervisor Responds to and supervises the scene of all dispatched ____________.
major incidents
GM 403 COMMUNICATIONS
Requests for temporary assignment of service channels for special functions or operations are made in writing to the __________________________.
Communications Unit Director
GM 403 COMMUNICATIONS
Accepting Emergency Messages
If the unit is not open or the unit with follow-up responsibility for the emergency message cannot be determined, the emergency message will be transferred to the ______________________.
Communications Unit supervisor’s office
GM 409 MOBILE VIDEO RECORDING
In order to ensure maximum deployment of the in-car video system, Officers vehicle selection will be Vehicle with a non-functioning, or no Coban Unit, upon ____________ approval
supervisor
GM 409 MOBILE VIDEO RECORDING
Vehicles with Non-Functioning Coban Unit will be immediately reported to _____ for repair and when possible should be returned to IT Mobility during operating hours.
ITSD
GM 409 MOBILE VIDEO RECORDING
The copying or reproducing of any audio/video recording files generated by members of the Department for use outside of Department business is _________. Requests for copies will be processed by the ________________.
prohibited
Video Evidence Custodian
GM 409 MOBILE VIDEO RECORDING
Dissemination of mobile video recordings outside of this Department is strictly prohibited without written
authorization by the _________________________.
Chief of Police or his/her designee
GM 409 MOBILE VIDEO RECORDING
Officers ________ attempt to repair mobile video recording equipment except for
facilitating Department-directed specific software updates and manufacturer’s required maintenance.
shall not
GM 409 MOBILE VIDEO RECORDING
Officers shall
notify their _______________ of damaged or malfunctioning mobile video recording equipment immediately and
complete SAPD Form #162, Found Damage Report and/or SAPD Form #161, Mobile Video Recorder Service
Request.
immediate supervisor
GM 409 MOBILE VIDEO RECORDING
Officers who have been issued a BWC will report any
malfunctions of the BWC to their ______________ prior to returning to duty.
immediate supervisor
GM 409 MOBILE VIDEO RECORDING
The use of the digital camera system for the clandestine recording of the voice or image of a member of the
Department is _________ unless specifically authorized by the _______________.
prohibited
Office of the Chief
GM 409 MOBILE VIDEO RECORDING
Officers inspect and functionally test mobile video recording equipment in their assigned vehicle at the beginning of
every shift by:
- Ensuring proper alignment and positioning of the camera.
- Ensuring the date and time is correct.
- Performing a functional test by activating the camera, synchronizing their mobile microphone, and stating their
name, badge number and the date. The officer will then play back the recording to ensure the system recorded
correctly and that the mobile microphone is synchronized to their system and recording
GM 409 MOBILE VIDEO RECORDING
All arrests, handcuffing, and searches occurring out of view of the camera must be documented in the officer’s ________________________ (i.e., searching an arrestee on the sidewalk instead of directly in front of patrol vehicle due to traffic).
report or CFS comment entry field
GM 409 MOBILE VIDEO RECORDING
Officers may mute, with _______________________, where Officers duties are unlikely to lead to information relevant to a case.
Supervisors approval only
GM 409 MOBILE VIDEO RECORDING
When responding to a call or initiating any activity in which an explosive device, or suspected explosive device or Hazardous Material is present the officer will, prior to exiting their vehicle, ensure that their in-car system is ________________________________ and leave it in their vehicle. The removing of the microphone and/or BWC, and leaving it in the vehicle, must be clearly documented in the officer’s report or CFS comment entry field.
recording and remove their microphone and/or BWC (Body Worn Camera)
GM 409 MOBILE VIDEO RECORDING
When an officer makes a decision to start an investigation of a violator, the officer shall activate the mobile video recorder but __________ verbally articulate the initial traffic violation observed or any observations of the SFST.
shall not
GM 409 MOBILE VIDEO RECORDING
Recording Suspected DWI Violators
The officer __________ articulate reasonable suspicion or probable cause as it develops.
should not
GM 409 MOBILE VIDEO RECORDING
Recording Suspected DWI Violators
Any intoxicants found in the suspect vehicle, as well as any evidence seized, ___________ be brought in view of the camera and the officer shall articulate the description of the evidence in order to record such information.
shall
GM 409 MOBILE VIDEO RECORDING
If an unexpected failure occurs during an officer’s tour of duty, he/she will notify __________ and document inoperable audio/video equipment with the generation of a CFS number. Also, officers will document the incident in the “Comments Section” of the CAD System.
their supervisor
GM 409 MOBILE VIDEO RECORDING
It will be the __________ responsibility to maintain and issue replacement batteries and/or microphones as needed.
Shift Lieutenants
GM 409 MOBILE VIDEO RECORDING
Officers needing a replacement battery for their microphone will contact their _________ and replace the battery only from the bank of spare microphones.
Sergeant
GM 409 MOBILE VIDEO RECORDING
Officers that need replacement microphones due to loss, theft, or damage will:
a. Complete a report detailing the loss, theft or damage of the microphone.
b. Contact their Sergeant to receive a replacement microphone
GM 409 MOBILE VIDEO RECORDING
Supervisors, on a ___________, will review at least one recording for all officers under their command to ensure proper usage of recording equipment and adherence to established policy and procedures.
quarterly basis
GM 409 MOBILE VIDEO RECORDING
Supervisors _____ take corrective action for any procedural violation they observe and document the findings on the proper form.
will
GM 409 MOBILE VIDEO RECORDING
When responding to a citizen complaint made against an officer and the encounter is captured on video, the supervisor ______ view the recording to determine if the video evidence supports or refutes the complaint. Existence and content of the recording shall be annotated in the ______________________.
shall
supervisor’s investigation report
GM 409 MOBILE VIDEO RECORDING
Requests for audio/video files from other criminal justice agencies are to be submitted in writing on agency letterhead and signed by the ______________________________ to the Video Evidence Custodian.
agency’s chief executive officer
GM 409 MOBILE VIDEO RECORDING
Any video considered to have evidentiary value, which needs to be retained past the standard retention period, must be identified by a Detective Investigator or a supervisor and have a hold request with an expiration date forwarded to the _____________________________.
Records and Administration Office through the chain of command
GM 409 MOBILE VIDEO RECORDING
Any video that becomes part of an internal investigation will: Have all viewing privileges blocked out with the exception of personnel assigned to the_____________________________.
Professional Standards/Internal Affairs Unit, the Shooting Team or as assigned by the Chief of Police.
GM 409 MOBILE VIDEO RECORDING
If the system indicates that the remaining hours for video is _____________________ (which will require a manual procedure for uploading video files), the officer shall notify their supervisor. Once notified, the supervisor ____ pull the hard drive and manually upload video
15 hours or less
shall
GM 409 MOBILE VIDEO RECORDING
It is the ____________ to replace the hard drive back into vehicle once video is successfully offloaded.
supervisor’s responsibility
GM 409 MOBILE VIDEO RECORDING
Vehicles involved in collisions and/or otherwise not able to be driven to the substation shall adhere to the following:
a. The notified supervisor or Patrol Supervisor shall coordinate the retrieval and upload of the hard drive (locked in the video recording unit component located in the trunk of the vehicle).
b. The Crime Scene Investigator Supervisor, Detective, or technician will then upload the video manually via a cradle station.
C. Upon completion of the video upload the hard drive must be returned to Fleet Management
GM 409 MOBILE VIDEO RECORDING
In minor police vehicle crashes where TID is not required to make the scene and a Crime Scene Technician is not available, the ______________ will then upload the video manually via a cradle station.
field supervisor
GM 409 MOBILE VIDEO RECORDING
Upon the conclusion of a critical incident, all units ______ return to the appropriate facility in order to have all video manually uploaded.
will
GM 409 MOBILE VIDEO RECORDING
Failsafe Video Data includes all recordings initiated by the officer as well as all video (no audio) captured throughout the entire shift, as long as the MVR program is running. Failsafe video may contain pertinent evidentiary data related to an event, but is only available for_______ from the time of the incident.
48 hours
GM 409 MOBILE VIDEO RECORDING
A supervisor may request an upload of a systems Failsafe data by submitting a request to a ______________.
CSI Sergeant
GM 410 BODY WORN CAMERAS
________________ shall be responsible to document their individualized utilization of cameras, which are in line with this procedure but not defined in this procedure, in their respective Standard Operating Procedures (SOPS).
Individual Sections/Units
GM 410 BODY WORN CAMERAS
Failure to record activities as laid out in this policy will not be considered a policy violation as long as _______________ is documented.
reasonable justification
GM 410 BODY WORN CAMERAS
Any unauthorized decals, emblems, symbols or other advertisement affixed to the BWC device are ____________.
prohibited
GM 410 BODY WORN CAMERAS
All generated BWC DME associated with a Call for Service number should be identified and labeled by the DME system, as long as the officer is assigned to a CFS _______________________.
prior to the beginning of the recording
GM 410 BODY WORN CAMERAS
Officers shall begin recording the following events and continue recording until the event is concluded; (Any deviations will require a ________________ and must be documented in the Officer’s video, report, or CFS comment entry field
supervisor’s approval
GM 410 BODY WORN CAMERAS
Officers _______ begin recording upon reception of or response to CFS, whether dispatched or not; to include assisting outside agencies (Federal, State, County or Municipal.) However, officers ______ begin recording prior to arriving at the scene.
should
shall
GM 410 BODY WORN CAMERAS
Officers shall not stop or mute a recording during a public encounter or assigned CFS, except for the following reasons.
Officers may stop and/or mute:
a. While conferring with undercover/covert officers from investigative divisions, or confidential informants or with federal officers/agents. However, officers shall un-mute prior to continuing or taking any law enforcement action;
b. Personal relief or break and;
GM 410 BODY WORN CAMERAS
Officers shall not stop or mute a recording during a public encounter or assigned CFS, except for the following reasons.
2. Officers may momentarily mute only:
a. Conversations that involve police and/or case tactics or strategy and;
b. Personal emergency matters of a sensitive nature (i.e. family emergency, medical emergency, catastrophic event).
GM 410 BODY WORN CAMERAS
Officers may mute, with __________ approval only, where Officers duties are unlikely to lead to information relevant to a case, (i.e. directing traffic, preserving a crime scene). The BWC audio _____ be reactivated immediately if the circumstances change or any police action is to be taken.
Supervisors
shall
GM 410 BODY WORN CAMERAS
All stoppages and/or muting, other than accidental recording, of the BWC must be verbally documented—stating a _____________—in the officer’s video, and in writing in the officer’s report or CFS comment entry field in accordance with Section .07 of this procedure.
specific reason
GM 410 BODY WORN CAMERAS
When an Officer makes the decision to start an investigation, or at the start of the initial CFS, the officer _____ verbally articulate facts or observations that may be noteworthy. This articulation may continue throughout the entire recording.
may
GM 410 BODY WORN CAMERAS
When an Officer makes the decision to start an investigation, or at the start of the initial CFS, the officer may verbally articulate facts or observations that may be noteworthy and Officers shall not: Mute/Stop BWC DME Recordings where other members of the department are off duty and a subject of the call in which the member was not acting under the color of his or her __________.
authority
GM 410 BODY WORN CAMERAS
When an Officer makes the decision to start an investigation, or at the start of the initial CFS, the officer may verbally articulate facts or observations that may be noteworthy and Officers shall not: Allow non-sworn personnel to view the DME video without permission from the Officer’s ____________________.
immediate supervisor
GM 410 BODY WORN CAMERAS
Officers shall notify a Supervisor immediately if he/she accidentally records, or is aware of any of the listed incidents:
- An Officer, SAPD employee, COSA employee, or authorized person in a designated private area (i.e. restroom, locker room), accessible to the Officer, shall notify a supervisor immediately of the recording;
- An individual in a designated private area (i.e. restroom, locker room) where the video is non-evidentiary;
- A Personal conversation among Officers or other employees, where the video is non-evidentiary;
- Supervisors shall make notifications
GM 410 BODY WORN CAMERAS
Unless otherwise permitted by this procedure, once the BWC is recording, it shall remain recording until the incident has concluded. For the purpose of this section, conclusion of the incident has occurred when:
- All arrests have been made and arrestees have been transported and released from custody;
- All witnesses and victims have been interviewed; and
- The continued recording will not serve to obtain additional evidence.
GM 410 BODY WORN CAMERAS
Failure to record activities as laid out in this policy will not be considered a policy violation as long as reasonable justification is documented. Any justification for failing to activate the body worn camera because it is unsafe, unrealistic, or impracticable is based on whether a _____________________ under the same or similar circumstances would have made the same decision (Texas Occupations Code Sec 1701.657 (d)).
reasonable officer
GM 410 BODY WORN CAMERAS
Officers ______ annotate in their reports the existence or absence of any associated BWC DME.
shall
GM 410 BODY WORN CAMERAS
Prior to the _______________ the officer will go to a designated docking station and upload the BWC DME.
end of their duty day
GM 410 BODY WORN CAMERAS
If Officers are involved in collisions and/or are otherwise unable to return to the substation, supervisors shall adhere to the following:
a. The notified supervisor or Patrol Supervisor shall coordinate the retrieval and upload of the BWC;
b. The Crime Scene Investigator Supervisor will then upload the BWC (if applicable);
c. Upon completion of the video upload, the BWC must be returned to the Officer’s supervisor.
GM 410 BODY WORN CAMERAS
Upon the conclusion of a critical incident, all Officers will return to the appropriate facility in order to have all DME uploaded. The BWC device will not be returned to service until all DME has been removed and completion confirmation of upload has been received by the ______________________.
CSI supervisor or designee
GM 410 BODY WORN CAMERAS
All video must be uploaded before the Officer’s next assigned shift. No Officer is permitted to take a BWC home while it still contains video on it, unless authorized by the _____________________
on duty Sergeant
GM 410 BODY WORN CAMERAS
It will be the Officer’s responsibility to ensure their issued BWC device is fully charged, available and operable _________________.
prior to their tour of duty
GM 410 BODY WORN CAMERAS
Officers shall notify their ____________________ of damaged or malfunctioning BWC equipment and complete SAPD Form BWC2, Body Worn Camera Equipment Replacement Receipt.
immediate supervisor
GM 410 BODY WORN CAMERAS
Officers shall report lost/damaged/malfunctioning BWCs to their _____________.
immediate supervisor
GM 410 BODY WORN CAMERAS
Replacement cameras can be obtained through:
a. The Body Worn Camera Unit or;
b. The Ready Room at Public Safety Headquarters (a supervisor must check out the key from RMC).
GM 410 BODY WORN CAMERAS
When a supervisor replaces an officer’s camera, the supervisor shall _______ the replacement camera to the officer and complete form BWC2, which is located in the Ready Room at PSHQ.
assign
GM 410 BODY WORN CAMERAS
Requests by non-criminal justice agencies/individuals for DME will be handled under the _________________
Open Records Act
GM 410 BODY WORN CAMERAS
Requests for DME from defense attorneys in county, district, or federal courts must be made through the ______________.
appropriate prosecutor
GM 410 BODY WORN CAMERAS
The cost for producing the DME will be determined by the _____________.
Records Unit
GM 410 BODY WORN CAMERAS
An automated internal electronic data access log (chain-of-custody) will be generated and kept for every DME file produced via BWC to document the authenticity of the DME. Members shall be prepared to ___________ for accessing/viewing DME.
justify the reason
GM 410 BODY WORN CAMERAS
The release of all digital evidence created/generated through the use of BWC will only be conducted under the statutes and limitations outlined in the _____________.
Texas Occupation Code Title 10. Occupations Related to Law Enforcement and Security, Chapter 1701. Law Enforcement Officers
GM 410 BODY WORN CAMERAS
When a complaint is received alleging misconduct involving an Officer who is assigned a BWC, the following procedures shall be followed:
- The Officer’s immediate supervisor or Internal Affairs Unit shall determine if any police originated DME exists.
- The supervisor or Internal Affairs Unit shall view the video(s) of the incident in question and determine if there is any cause for the allegations in the complaint.
- If no cause is determined, the supervisor or Internal Affairs Unit shall contact the complainant and advise them police originated DME exists for the incident and that no misconduct was observed.
- The supervisor or Internal Affairs Unit shall advise the complaining party that they may make an open records request for copy/copies of the police originated DME.
- The supervisor or Internal Affairs Unit shall proceed with their established protocols if misconduct is determined.
GM 410 BODY WORN CAMERAS
An Officer who is the respondent to a citizen, or administrative complaint, ______ have the ability to review any police originated DME and/or any police originated DME audit trail of the incident in question.
shall
GM 410 BODY WORN CAMERAS
Video retention will be computer generated based on the call disposition code the officer entered. All generated BWC DME associated with a Call for Service number should be identified and labeled by the DME system, as long as the officer is assigned to a CFS ______________________.
prior to the beginning of the recording
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Felony (Capital & First)
50 years/ 18250 days
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Admin/Default, Crash, N-Code
180 days
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Admin Retention
5 years
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Felony (Second, Third & State), Recovered Stolen Veh, DWI
10 years
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Misdemeanor Offense Report
2 years
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Open Records Request
4 years
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Police Act 30 Mon Retent
900 days
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Reportable Incident, Traffic
2 years
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Uncategorized, Restricted, Pending Review
Until Manually Deleted
GM 410 BODY WORN CAMERAS
VIDEO CATEGORIZATION AND RETENTION PERIODS
Training
15 days
GM 410 BODY WORN CAMERAS
Capital Felony/First Degree Felony, or any other video having evidentiary value, which needs to be retained past the standard retention period, must be identified by a __________________ and have a hold request with an expiration date forwarded to the __________________________________.
Detective Investigator or a supervisor
Records and Administration Office through the chain of command
GM 410 BODY WORN CAMERAS
Any video that becomes part of an internal investigation will Have all viewing privileges blocked out with the exception of personnel assigned to the __________________________________. This will be done in “active case management” and can be done remotely by those with administrative rights. Be placed on hold for ______________ until it is no longer needed.
Professional Standards/Internal Affairs Unit, the Shooting Team, or as assigned by the Chief of Police
indefinite retention
GM 410 BODY WORN CAMERAS
Non-evidentiary, accidental recordings tagged under category Admin Default, which contain personal and/or sensitive material, and which fall under Section .06J, may be deleted when:
- An immediate supervisor is notified in writing; the supervisor notifies a systems administrator, who will restrict the video;
- Reviewed by a supervisor from the office of the Chief of Police;
GM 410 BODY WORN CAMERAS
Supervisors ____ ensure Officers are using the recording equipment according to established guidelines, policies, and procedures.
shall
GM 410 BODY WORN CAMERAS
Supervisors, on a __________ basis, will review at least ______ recording for all Officers under their command to ensure proper usage of recording equipment and adherence to established policy and procedures and where the officer had interaction with a citizen in their official capacity as a peace officer (Operational Conduct).
quarterly
one
GM 410 BODY WORN CAMERAS
Activity and/or action undertaken by a sworn member of the Department (Texas licensed Peace Officer) while acting in their official capacity and exercising their police powers. This includes actions taken while on duty or off duty employment.
OPERATIONAL CONDUCT
GM 410 BODY WORN CAMERAS
Supervisors will review any category of recordings except _______________.
Admin/Default
GM 410 BODY WORN CAMERAS
Supervisors ____ take corrective action for any procedural violation they observe and document the findings on the proper form.
will
GM 410 BODY WORN CAMERAS
Supervisors will identify and document the video they reviewed on the appropriate departmental form. All reviews shall be done no later than the _______ after the quarter has ended. Supervisors shall provide an explanation in the “notes” section for any officer who did not have any videos reviewed during the quarter.
15th day
GM 410 BODY WORN CAMERAS
Quarter 1
January 1st-March 31st
Review Deadline?
April 15th
GM 410 BODY WORN CAMERAS
Quarter 3
July 1st-September 30th
Review Deadline?
October 15th
GM 410 BODY WORN CAMERAS
Supervisors _____ record all incidents (i.e. use of force, Officer-involved accidents, and complaints against Officers) when requested or required to respond,
shall
GM 410 BODY WORN CAMERAS
Supervisors shall view the recordings of all use of force incidents, police vehicle crashes, and police pursuits prior to ___________________.
completing their evaluations
GM 410 BODY WORN CAMERAS
Supervisors _______ view the recordings of their subordinates in the field at any time during the shift.
may
GM 410 BODY WORN CAMERAS
Minor infractions (non-criminal) discovered during the routine reviews of recorded material should be addressed by the __________________, including retraining when appropriate. Disciplinary actions _____ be addressed
reviewing supervisor
will
GM 410 BODY WORN CAMERAS
Personnel requiring access to locked videos will send a request for access/viewing of the specific DME through ______________.
their chain-of-command
GM 410 BODY WORN CAMERAS
Personnel reviewing DME shall manually document ___________________ field in the BWC application.
name, badge number, and the purpose of their viewing in the “notes”
GM 410 BODY WORN CAMERAS
Officers working Off-Duty Employment or Outside Employment, with an approved off-duty employment permit as an extension of police services, shall utilize their BWCs in accordance with this procedure. However, Officers shall not utilize their BWC equipment while working ___________.
NSA assignments
GM 410 BODY WORN CAMERAS
Officers shall dock and upload their BWC on their next regularly scheduled tour of duty or within _____________ of their last regular duty assignment (in an effort to prevent loss or tampering of evidence).
72 hours
GM 410 BODY WORN CAMERAS
An Officer may request to go beyond the 72-hour period with the approval of a ______________,
Sergeant or above
GM 410 BODY WORN CAMERAS
Officers working Extended Off-Duty hours (i.e. Courtesy Officer or Rodeo, etc.) shall not work more than_______________consecutive days without docking their BWC for a “rest period” of ____________________ to allow it to upload all video content, charge the battery and transmit / receive firmware updates and system maintenance.
fourteen (14)
twenty-four (24) hours
GM 410 BODY WORN CAMERAS
Officers/Supervisors aware of recorded files containing material that may be deemed beneficial as training material shall direct notification up the __________________.
chain-of-command
GM 410 BODY WORN CAMERAS
The Training Academy Commander may, with the approval of the Chief of Police, use such recording for training purposes, taking into consideration pending ________________________.
judicial and/or administrative investigations
GM 410 BODY WORN CAMERAS
Critical Incidents are defined as follows:
- Officer-Involved Shootings: Use of a firearm by a police officer that causes serious bodily injury or death
- Use-of-force: Use of force by a police officer that results in death or serious bodily injury
- A critical incident does not apply to officer-involved shootings of an animal, an unintentional discharge during pre-shift equipment checks, or during training qualifications on the firing range.
- Any other police encounter where the Chief of Police determines that releasing of a video recording serves a law enforcement purpose.
GM 410 BODY WORN CAMERAS
The Department will post audio and video recordings of Critical Incidents, after approval by the Chief of Police, within ___________ of the date of an incident.
30 days
GM 410 BODY WORN CAMERAS
Critical Incidents where video release is prohibited by law will not be released, for example where the incident involves a ____________
juvenile
GM 410 BODY WORN CAMERAS
Critical Incidents where ___________ is involved or suspected will not be released unless the Chief of Police determines it serves a law enforcement purpose.
domestic violence
GM 410 BODY WORN CAMERAS
Critical Incident recordings will be posted in the SAPD website and kept for _____________.
12 months
GM 410 BODY WORN CAMERAS
Except where release is prohibited by law, any decision to delay release beyond the 60 30 days in this procedure will be posted on the Department’s website stating the ________________.
reason(s) for the delay
GM 410 BODY WORN CAMERAS
The ___________________ will be responsible for preparing the recording of the Critical Incident for public release, with the contents to be reviewed by the ___________________ for legal compliance with applicable state and federal law.
Police Media Services Unit
City Attorney’s Office
GM 410 BODY WORN CAMERAS
Once the release of the recordings is approved by the Chief of Police, the Media Services Unit will make the following notifications 24 to 72 hours prior to the release:
- Officers depicted in the video
- Subject upon whom force was used or subject’s legal counsel if applicable
- If subject is deceases, the next of kin will be notified
- City Manager and City Attorney
- City Manager will notify Mayor and Council
- District Attorney’s Office
