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Sgt Study Exam > GM 311-325 > Flashcards

GM 311-325 Flashcards

1
Q

GM 311 COURT APPEARANCES

If members are needed to attend court (including a teleconference or video conference when applicable), preliminary court proceedings, or pre-trial conferences, they are subpoenaed or notified by the Court Liaison Detail by _________________.

A

computer-generated notice, or telephone

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2
Q

GM 311 COURT APPEARANCES

The Court Liaison Detail personnel shall write on the court attendance card, the ________________ the officer attended the court or pre-trial conference, and the ____________ the officer was dismissed.

A

date and time

date and time

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3
Q

GM 311 COURT APPEARANCES

If an officer attends a court (including a teleconference or video conference when applicable), a hearing, or a pre-trial conference at a location other than the Bexar County Courthouse, the Bexar County Justice Center, the City’s Municipal Court, the officer shall attach the notice to appear to the overtime card. The notice to appear will contain:

A

a. The name of the court or hearing attended;
b. The dates and times the officer appeared;
c. The reason for the officers attendance in the court or hearing; and
d. The name and phone number of a contact person from the court or hearing who can verify the officer’s attendance.

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4
Q

GM 311 COURT APPEARANCES

When a member is required to attend two different courts at the same time, he attends the ______ court and notifies
the ________ court and/or Court Liaison Detail of his whereabouts.

A

higher

lower

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5
Q

GM 311 COURT APPEARANCES

Members do not testify in a civil proceeding unless they are properly subpoenaed by either the plaintiff or the
defendant in the case. Immediately upon receiving a civil subpoena, members _____ notify their chain of command
and contact the Legal Advisor’s Office to see if an attorney needs to review the civil case.

A

shall

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6
Q

GM 311 COURT APPEARANCES

All units maintain a ___________, which members check upon reporting for duty to determine if they have any
subpoenas. Members shall accept and sign for their subpoenas in the subpoena log and make the necessary return
immediately upon receipt of a subpoena.

A

subpoena log

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7
Q

GM 311 COURT APPEARANCES

Subpoenas issued less than _______ days prior to the court date may be delivered by Bexar County deputy sheriffs,
Bexar County District Attorney’s Office investigators, or Court Liaison Detail personnel.

A

six (6)

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8
Q

GM 311 COURT APPEARANCES

When a subpoena is issued for a date on which a member will be on vacation, the subpoena is immediately returned
to the Court Liaison Office with notification the member is on vacation, with the ________________ of
vacation.

A

beginning and ending dates

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9
Q

GM 311 COURT APPEARANCES

Once a member has received a subpoena, he ________ schedule any type of leave for the date and time of the standby
period. A supervisor __________________ prior to authorizing leave for members to ensure the member
has no subpoenas during the period of the requested leave.

A

shall not

reviews the subpoena log

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10
Q

GM 311 COURT APPEARANCES

Members _______ confirm receipt of the computer-generated notice in a timely manner upon receiving with the Court Liaison Detail and their status for attending.

A

shall

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11
Q

GM 311 COURT APPEARANCES

Members receiving criminal subpoenas for _____________ courts are automatically placed on stand-by unless the subpoena or notice is stamped or states “No Stand-by” or the criminal subpoena is issued for the defense.

A

district or county

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12
Q

GM 311 COURT APPEARANCES

The stand-by hour for all district and county courts are either ______________________ hours, unless otherwise stated on the subpoena or when notified by the Court Liaison Detail.

A

1000 to 1100 hours or 1330 to 1430

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13
Q

GM 311 COURT APPEARANCES

Subpoenas for members issued by Municipal Court are received by the ________________________.

A

respective member’s unit of assignment

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14
Q

GM 311 COURT APPEARANCES

When a subpoena is issued for a date on which a member will be on vacation or approved training, the subpoena is immediately returned to Municipal Court. Before returning the subpoena, the bottom of the subpoena is completed by the __________________________________.

A

member and signed by the member’s supervisor

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15
Q

GM 311 COURT APPEARANCES

Officers failing to appear in court or who are tardy to court will submit a report covering their absence or tardiness to their _______________________________.

A

immediate supervisor and to the current Court Liaison supervisor

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16
Q

GM 311 COURT APPEARANCES

The ________________________ determines whether the absence or tardiness is chargeable or non-chargeable against the officer.

A

Court Liaison Supervisor

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17
Q

GM 311 COURT APPEARANCES

Should the Court Liaison Supervisor rule the absence or tardiness is chargeable, the Court Liaison Supervisor will generate a Blue Team report and forward through the ________________________.

A

officer’s chain of command

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18
Q

GM 311 COURT APPEARANCES

Officers responsible for a chargeable court absence will receive a _____________ and shall forfeit _______ hours of accrued vacation, holiday, or bonus day leave for the first violation,

A

written counseling

four (4)

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19
Q

GM 311 COURT APPEARANCES

Officers responsible for a chargeable court absence will receive a _______________ and shall forfeit __________ hours for the second violation.

A

written reprimand

eight (8)

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20
Q

GM 311 COURT APPEARANCES

Officers responsible for a chargeable court absence shall forfeit eight (8) hours with other disciplinary action for any subsequent infraction in any six (6) month period beginning from _________________ and from ______________________ of each year.

A

January 1 to June 30

July 1 to December 31

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21
Q

GM 311 COURT APPEARANCES

Officers charged with missing two or more court settings on the same day are penalized a maximum of ____________ hours of vacation, holiday, or bonus day leave.

A

eight (8)

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22
Q

GM 311 COURT APPEARANCES

Officers responsible for a chargeable court tardiness will receive a _______________ and shall forfeit ________ hours of accrued vacation, holiday, or bonus day leave for the first tardiness

A

written counseling

two (2)

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23
Q

GM 311 COURT APPEARANCES

Officers responsible for a chargeable court tardiness will receive a ________________ and shall forfeit ________ hours for the second tardiness

A

written reprimand

four (4)

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24
Q

GM 311 COURT APPEARANCES

Officers responsible for a chargeable court tardiness shall forfeit _________ hours with other disciplinary action for any subsequent tardiness in any six (6) month period beginning from January 1 to June 30 and from July 1 to December 31 of each year.

A

eight (8)

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25
Q

GM 311 COURT APPEARANCES

Officers forfeiting vacation, holiday, or bonus day leave to satisfy the penalty imposed for missing court or being tardy for court are ________________ to take any vacation, holiday, or bonus day leave until the officer submits the forfeiture of accumulated leave to satisfy the penalty requirement imposed on the officer.

A

not permitted

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26
Q

GM 311 COURT APPEARANCES

A member who receives a subpoena from an agency outside Bexar County shall immediately notify his _________________ of the subpoena in a report.

A

immediate supervisor

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27
Q

GM 311 COURT APPEARANCES

Members scheduled to be on-duty during the time of the out-of-county court date are placed on ________________.

A

administrative leave

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28
Q

GM 311 COURT APPEARANCES

Members not scheduled to be on-duty during the time of the out-of-county court date are responsible for contacting the agency who issued the subpoena and __________________________________, for responding to the subpoena.

A

securing the necessary travel arrangements, as well as compensation

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29
Q

GM 311 COURT APPEARANCES

Off-duty officers subpoenaed to testify in Federal Court or in a jurisdiction outside of Bexar County (including a teleconference or video conference), as a result of the officer’s employment as a San Antonio police officer or as a result of the officer having taken some official law enforcement action pertaining to the proceeding apply for compensation or reimbursement from the jurisdiction in which they testify, in the event compensation is available. Any compensation received may be:

A
  1. Retained by the officer; or
  2. Surrendered to the Chief’s Office or the Accounting and Personnel Office in return for overtime or compensatory time at a rate specified by the current Collective Bargaining Agreement between the City of San Antonio and the San Antonio Police Officers’ Association.
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30
Q

GM 311 COURT APPEARANCES

When the officer is subpoenaed by the respondent at Civil Service Commission or Arbitration Hearings, he is granted compensatory time at the rate of _______ hour per hour required to satisfy the subpoena to a maximum of __________ hours.

A

one (1)

three (3)

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31
Q

GM 311 COURT APPEARANCES

An officer who testifies or gives a deposition in a civil proceeding does not receive compensation from the Department, unless the appearance is the result of the officer having taken some _________________________ pertaining to the proceedings.

A

official law enforcement action

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32
Q

GM 311 COURT APPEARANCES

When an officer is subpoenaed to more than one (1) court on the same day, only _________ subpoena is honored for compensation.

A

one (1)

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33
Q

GM 311 COURT APPEARANCES

When a member testifies in a court proceeding, he should remember his task in this capacity is to act as a ___________________.

A

reporter of facts

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34
Q

GM 311 COURT APPEARANCES

Members __________ wear the regulation uniform or any other authorized uniform in any proceedings to which they are subpoenaed or requested to testify on behalf of the defense in a criminal case; against the City of San Antonio, Texas, in a civil case; or against the interest of the Department in any civil service hearing, arbitration, or administrative hearing.

A

shall NOT

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35
Q

GM 311 COURT APPEARANCES

A
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36
Q

GM 311 COURT APPEARANCES

Members serving on jury duty are listed on “______________” on the unit pay sheet for the date(s) of their jury duty, excluding relief days.

A

Administrative Leave

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37
Q

GM 311 COURT APPEARANCES

Members who have a regular tour of duty starting after 1700 hours on the date immediately prior to the date they are to report for jury duty _____ be relieved from regular duty early to return home to rest before reporting for jury duty. This subsection also covers members who report for jury duty on a relief day.

A

may

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38
Q

GM 311 COURT APPEARANCES

Members selected to serve on a jury whose duration is more than one (1) day, excluding relief days, must contact their supervisor ____________ to advise them they are still on jury duty.

A

each day

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39
Q

GM 311 COURT APPEARANCES

Upon completion of jury duty and the return to regular duty, members _______ submit a COSA Notice of Leave Form for all administrative leave used for jury duty. The Jury Duty Certification Card is attached to the form.

A

shall

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40
Q

GM 311 COURT APPEARANCES

Any compensation received for jury duty while an officer is on administrative leave is turned into the _____________. Any compensation received for jury duty on a member’s relief day is ___________ by the member.

A

Accounting and Personnel Office

retained

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41
Q

GM 313 USE OF CITY VEHICLES

Approval to transport off-duty members or non-members must be received from the ____________.

A

unit supervisor

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42
Q

GM 313 USE OF CITY VEHICLES

Members refuel any city vehicle they operate prior to _______________ utilizing their COSA Employee ID.

A

ending their tour

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43
Q

GM 313 USE OF CITY VEHICLES

Division commanders ensure all units under their command maintain a daily record of the assignment and use of all
city vehicles assigned to their respective commands. Such record shall reflect:

A
  1. The member’s name and unit of assignment;
  2. The vehicle number; and
  3. The date, day, and time of use.
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44
Q

GM 313 USE OF CITY VEHICLES

Members of units, which do not have city vehicles assigned, may request the use of a vehicle from personnel at the
__________________________.

A

Fleet Services Management Office

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45
Q

GM 313 USE OF CITY VEHICLES

The _____________ has the sole discretion whether to assign or not assign or to remove a vehicle from any other officer in any rank below Lieutenant.

A

Chief of Police

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46
Q

GM 313 USE OF CITY VEHICLES

Authorization to be assigned a take-home vehicle must be renewed each year (by ____________) and each time a member has a change of assignment which requires a take-home vehicle by submitting SAPD Form #167-TVA through the member’s chain-of-command to the Office of the Chief of Police.

A

January 31

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47
Q

GM 313 USE OF CITY VEHICLES

Members assigned a take-home vehicle, unless exempted by the Chief of Police, shall:

A
  1. Return the vehicle to their assigned units if they are off-duty for a period exceeding three (3) days; or
  2. Return the vehicle to their parent unit if they are on light duty status
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48
Q

GM 313 USE OF CITY VEHICLES

Members discovering damage to the city vehicle or equipment shall immediately notify their supervisor and complete __________________.

A

SAPD Form #162, Found Damage Report

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49
Q

GM 313 USE OF CITY VEHICLES

Members discovering mechanical impairment, which may affect the safe operation of the vehicle, immediately report the condition to the vehicle repair shop and their ______________.

A

immediate supervisor

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50
Q

GM 313 USE OF CITY VEHICLES

The supervisor determines whether the member _______ wait for repairs on the malfunctioning vehicle or whether another vehicle will be assigned.

A

shall

51
Q

GM 313 USE OF CITY VEHICLES

Members receiving a parking ticket, toll violation notice, red-light camera ticket, or any other violation involving the vehicle shall:

A
  1. Immediately submit a report detailing the reason(s) for the violation(s) and the nature of the business being conducted.
  2. Attach the violation notice to the report and forward through the chain of command to the Office of the Chief.
52
Q

GM 313 USE OF CITY VEHICLES

Members authorized to operate a city vehicle outside of Bexar County should present the _________________________ with an approved SAPD Form #106, Travel Request, at least ________________ prior to departure

A

Accounting and Personnel Office

fourteen (14) calendar days

53
Q

GM 314 COMMAND NOTIFICATIONS

Any Officer dispatched to, or arriving at a scene, involving an investigation of human smuggling or trafficking, whether state or federal, will implement the Command Notification process as follows:

A
  1. Notifications within SAPD chain of command
  2. Notifications to SAPD Investigative personnel
  3. Notification of the Department of Homeland Security, Homeland Security Investigations (HSI)
  4. Notification of the Office of the Chief
  5. Notification to City’s Immigration Liaison
54
Q

GM 314 COMMAND NOTIFICATIONS

Notifications within SAPD chain of command:

A

a. Any officer dispatched to or finding a scene involving human smuggling or trafficking will immediately request a Supervisory officer to respond to the scene.
b. The Supervisor-In-Charge is responsible for notification of the appropriate command personnel, ultimately resulting in notification to a Deputy Chief, or if unavailable, an Assistant Chief.

55
Q

GM 314 COMMAND NOTIFICATIONS

In the notification the reporting officer will provide the following information TO SAPD INVESTIGATIVE PERSONNEL if available:

A

(1) Type of the vehicle or vehicles involved
(2) Approximate number of individuals involved
(3) Approximate number of children/minors
(4) General description of the scope and nature of medical attention required for the individuals involved.

56
Q

GM 314 COMMAND NOTIFICATIONS

If assistance is requested by an HSI agent, SAPD personnel will assist as reasonable or necessary and, at the discretion of the _________________, offer to conduct the investigation jointly with HSI.

A

Chief of Police or Deputy Chief

57
Q

GM 314 COMMAND NOTIFICATIONS

Any officer dispatched to or finding the scene of an unusual occurrence, critical incident, or police incident will
immediately request a _______________________ to respond to the scene.

A

Supervisory officer

58
Q

GM 314 COMMAND NOTIFICATIONS

A ___________ should be notified of all unusual occurrences, critical incidents, and police incidents.

A

Deputy Chief

59
Q

GM 314 COMMAND NOTIFICATIONS

When the Supervisor-In-Charge of the scene is a Sergeant, he notifies the _____________ assigned to the patrol section.

A

on-duty Lieutenant

60
Q

GM 314 COMMAND NOTIFICATIONS

In the absence of the Lieutenant assigned to the patrol section, he notifies the _______________ assigned to the patrol section.

A

on-duty Captain

61
Q

GM 314 COMMAND NOTIFICATIONS

In the absence of the Captain assigned to the patrol section, he notifies an __________________________________.

A

on-duty Lieutenant assigned to another patrol section

62
Q

GM 314 COMMAND NOTIFICATIONS

A Deputy Chief assigned to the Patrol Division, notified of an unusual occurrence, critical incident, or police incident assesses the situation: Prepares a report on the unusual occurrence or police incident for the Office of the Chief prior to the beginning of the ____________.

A

next business day

63
Q

GM 314 COMMAND NOTIFICATIONS

If a San Antonio police officer is detained for questioning or arrested for any misdemeanor or felony offense the detaining or arresting officer shall request his ____________________ to respond to the scene of the detention or custodial arrest.

A

immediate on-duty Supervisor

64
Q

GM 314 COMMAND NOTIFICATIONS

If a San Antonio police officer is detained for questioning or arrested for any misdemeanor or felony offense the detaining or arresting officer shall request his immediate on-duty Supervisor to respond to the scene of the detention or custodial arrest. If the immediate Supervisor is not available, the detaining or arresting officer shall request _____________ assigned to the patrol section where the detention or custodial arrest occurred to respond to the scene.

A

any Sergeant

65
Q

GM 314 COMMAND NOTIFICATIONS/ COMMAND NOTIFICATION IF AN OFFICER IS DETAINED OR ARRESTED

In the absence of an on-duty Sergeant assigned to the patrol section, the officer shall request the __________________ assigned to the patrol section respond to the scene of the detention or custodial arrest.

A

on-duty Lieutenant

66
Q

GM 314 COMMAND NOTIFICATIONS/ COMMAND NOTIFICATION IF AN OFFICER IS DETAINED OR ARRESTED

The supervisor who responds to the scene is responsible for entering a formal incident into Blue Team as soon as possible and prior to the __________. The incident shall be routed to the next ______________ in the chain of command as well as the arrested/detained officer’s __________ and the _____________ if applicable.

A

end of shift

immediate supervisor

Deputy Chief

Deputy Chief’s Admin Sgt

67
Q

GM 314 COMMAND NOTIFICATIONS/ COMMAND NOTIFICATION IF AN OFFICER IS DETAINED OR ARRESTED

When the Supervisor-In-Charge of the scene is a Sergeant or a Sergeant responds to the scene at the request of an officer, after assessing the situation, he notifies the _____________ assigned to the patrol section.

A

on-duty Lieutenant

68
Q

GM 314 COMMAND NOTIFICATIONS/ COMMAND NOTIFICATION IF AN OFFICER IS DETAINED OR ARRESTED

The Sergeant ensures all necessary reports are written and routed through the ______________ utilizing Blue Team.

A

chain of command

69
Q

GM 314 COMMAND NOTIFICATIONS/ SUPERVISORY NOTIFICATION IF AN OFFICER IS INVOLVED IN A DISTURBANCE

An officer responding to any disturbance call involving a San Antonio police officer:

A
  1. Requests a Sergeant to respond to the scene, and
  2. Notes in his report the name and badge number of the Sergeant notified.
70
Q

GM 314 COMMAND NOTIFICATIONS/ SUPERVISORY NOTIFICATION IF AN OFFICER IS INVOLVED IN A DISTURBANCE

The Sergeant notified to respond to the scene:

A
  1. Documents the actions taken in a supplemental report, and
  2. Forwards copies of all reports through his chain of command utilizing Blue Team
71
Q

GM 315 LINE INSPECTION

Informal Line Inspections is an ongoing process conducted ______ by Supervisors.

A

daily

72
Q

GM 315 LINE INSPECTION

Unit/Shift Directors Conducts formal line inspections of all subordinates at least once each __________. A supervisory officer may be assigned to conduct the formal line inspection in the absence of a shift/unit director.

A

month

73
Q

GM 315 LINE INSPECTION

Supervisory Officers Record all inspections and deficiencies, if any, and the Shift/Unit Director’s comments in ________________.

A

SAPD ACTIVITY

74
Q

GM 315 LINE INSPECTION

Supervisory officers meet with the officers who have deficiencies noted SAPD ACTIVITY and take the
following actions:

A

a. Clarify in the noted deficiency, the prescribed standard, and the date for compliance;
b. Conduct a follow-up inspection on the compliance date; and
c. Update SAPD ACTIVITY to reflect the date the deficiency was corrected.

75
Q

GM 315 LINE INSPECTION

In the event the officer has failed to correct the deficiency prior to the specified compliance date, the officer’s
__________________ documents the failure in accordance with Procedure 303 (Disciplinary Procedures) and
enters it into BLUE TEAM.

A

immediate supervisor

76
Q

GM 318 LABOR RELATIONS COMMITTEE

The Committee consists of _____ members appointed for ______ year terms

A

four (4)

one (1)

Two (2) members are appointed by the Chief of Police;
2. Two (2) members are appointed by the San Antonio Police Officer’s Association

77
Q

GM 318 LABOR RELATIONS COMMITTEE

The Chairmanship of the Committee shall rotate once every ___ months.

A

3

78
Q

GM 318 LABOR RELATIONS COMMITTEE

The Committee hears issues including, but not limited to the following working conditions:

A
  1. Safety and specifications for equipment;
  2. Discipline;
  3. Departmental policies and procedures; and
  4. Other areas of common officer interest.
79
Q

GM 318 LABOR RELATIONS COMMITTEE

Officers wishing to request testing & evaluation (T&E) be completed on any police-related equipment shall route a completed LRC T&E Form #1-LRC T&E through their _________________________________;

A

chain of command, to the Office of the Chief

80
Q

GM 318 LABOR RELATIONS COMMITTEE

_________ are the only department members authorized to represent the department to potential vendors.

A

LRC

81
Q

GM 318 LABOR RELATIONS COMMITTEE

Any member desiring to have the Committee review an issue or coordinate testing & evaluation of equipment
submits a written report to one (1) of the following offices:

A
  1. The Office of the Chief; or
  2. The Office of the President of the San Antonio Police Officer’s Association
82
Q

GM 318 LABOR RELATIONS COMMITTEE

Copies of written reports from members received in the Office of the Chief shall be forwarded to the Office of the
President of the San Antonio Police Officer’s Association within ___________________.

A

five (5) working days

83
Q

GM 318 LABOR RELATIONS COMMITTEE

The Office of the Chief shall forward reports received directly from members or received from the San Antonio
Police Officer’s Association to the _________________________.

A

Chairman of the Committee

84
Q

GM 318 LABOR RELATIONS COMMITTEE

Labor Relations Committee RESPONSIBILITIES:

A
  1. Receives and discusses issues submitted by members;
  2. Investigates incidents of lost, stolen, or damaged equipment;
  3. Presents written recommendations on issues and incidents of lost, stolen, or damaged equipment to the Office of
    the Chief; and
  4. Routes copies of recommendations to the San Antonio Police Officer’s Association and the Office of the City
    Manager, via the Office of the Chief.
85
Q

GM 318 LABOR RELATIONS COMMITTEE

Chief of Police Responds to the Committee’s recommendations in writing within ______________________________.

A

fourteen (14) calendar days

86
Q

GM 324 PERFORMANCE EVALUATIONS

It is the policy of the San Antonio Police Department to use performance evaluations to identify __________ in
order to enhance the service expectations, policing styles, and responsibilities of the Department’s sworn members
to reflect the goals and objectives of the Department and its community policing philosophy.

A

training needs

87
Q

GM 324 PERFORMANCE EVALUATIONS

Performance evaluations are also used as a catalyst for _____________________ of sworn members.

A

enhancing the career development

88
Q

GM 324 PERFORMANCE EVALUATIONS

Performance evaluations _________ be used to determine any type of discipline or to affect promotions or transfers
within the Department.

A

will not

89
Q

GM 324 PERFORMANCE EVALUATIONS

Planning Sessions and Performance Evaluations are conducted ____________ on all sworn members to provide structure
and guidance in developing their performance capabilities and career opportunities.

A

annually

90
Q

GM 324 PERFORMANCE EVALUATIONS

Planning Sessions and Performance Evaluation are specific to the ______________ of the sworn member being
evaluated.

A

assignment or rank

91
Q

GM 324 PERFORMANCE EVALUATIONS

The SAPD Form #6-PE used for the annual Planning Session from the prior ____________ will be the form used for the
annual performance evaluation conducted in ___________ of the following year. Planning Session forms shall remain in
the sworn member’s _______________. Should the officer transfer to another assignment, the Planning Session
form will accompany the officer to the new assignment.

A

January

January

departmental field file

92
Q

GM 324 PERFORMANCE EVALUATIONS

Performance Evaluations for sworn members who are transferred during a Performance Evaluation period are conducted by the _____________ to whom a member is assigned during the Performance Evaluation period.
Previous Supervisors should be contacted for input. The Performance Evaluation will be submitted to the reviewing
officer by ___________ of each year.

A

last Supervisor

February 15th

93
Q

GM 324 PERFORMANCE EVALUATIONS

Probationary police officers are evaluated ________ in accordance with Field Training Officer (FTO) Program SOP 207, Evaluation Process for Probationary Police Officers, through their riding phase.

A

weekly

94
Q

GM 324 PERFORMANCE EVALUATIONS

Probationary officers who have completed their riding phase are evaluated _________ for the remainder of their
probationary period in accordance with Patrol Section SOP 213, Probationary Police Officer Monitoring
Program.

A

monthly

95
Q

GM 324 PERFORMANCE EVALUATIONS

All supervisory officers ________ receive initial professional and career development coaching, counseling, and
performance evaluation training during annual in-service training.

A

shall

96
Q

GM 324 PERFORMANCE EVALUATIONS

All newly promoted supervisory officers shall receive professional and career development coaching, counseling,
and performance evaluation training during their promotional training school. This training is designed to increase
knowledge and skill in the following areas:

A
  1. Planning expectations for new Performance Evaluation period;
  2. Performance Evaluations; and
  3. Career Development Consultation
97
Q

GM 324 PERFORMANCE EVALUATIONS

Supervisory officers, during the performance evaluation period, shall have the following evaluation responsibilities:

A
  1. Conduct Planning Sessions with all sworn members under their supervision;
  2. Consistently observe the sworn member’s performance and document observations and events;
  3. Continually gather information on performance results and compare with evaluation criteria specific to the
    sworn member’s assignment or rank;
  4. Regularly communicate with the sworn member about progress;
  5. Immediately document instances of poor performance and provide a copy of the document to the member;
  6. Identify systemic, procedural, and performance problems before they impact a sworn member’s performance;
  7. Set specific goals to correct current performance problems and develop the sworn member’s skills through
    coaching and formal and informal training; and
  8. When necessary, propose changes in the sworn member’s attitude, work habits, or other key criteria which may
    be affecting job performance.
98
Q

GM 324 PERFORMANCE EVALUATIONS

At any time during a performance evaluation period, if a Supervisor detects an immediate need to address a training issue, the Supervisor shall document the issue in writing and submit a written report through the ___________________________.

A

chain of command to the Training Advisory Board

99
Q

GM 324 PERFORMANCE EVALUATIONS

If a sworn member believes performance goals and objectives set by the Supervisor cannot be obtained as a
direct result of Supervisory conflict, meet with the ______________________ to mediate mutually agreed upon
objectives for improving work performance.

A

Supervisor’s Supervisor

100
Q

GM 324 PERFORMANCE EVALUATIONS

Category ratings are based on the _________________ of a sworn member. While single incidents may provide an
indication of performance, Supervisors are encouraged to consider the ________ of a sworn member’s performance in
light of a single or isolated incident.

A

overall performance

totality

101
Q

GM 324 PERFORMANCE EVALUATIONS

Supervisors who give a rating other than “Meets Expectations” in any section of the performance evaluation form
_____ state the reason for the rating in writing in the “comments” section. Written documentation for instances of
“Below Expectations” must be included with the original SAPD Form #6-PE for the performance evaluation period
being rated.

A

must

102
Q

GM 324 PERFORMANCE EVALUATIONS

Upon completion of an annual performance evaluation, the member’s Supervisor conducting the evaluation signs the
performance evaluation form and delivers the form to a _______________.

A

reviewing officer

103
Q

GM 324 PERFORMANCE EVALUATIONS

The reviewing officer reviews the performance evaluation form for ______________________________
on the part of the rater. Reviewing officers shall discuss with the rater any identified or perceived problem found
during the review of the evaluation.

A

accuracy, completeness, fairness and impartiality

104
Q

GM 324 PERFORMANCE EVALUATIONS

If the reviewing officer still disagrees with the rater’s assessment of the rating value, he states the reason for his
disagreement and records his assessment of the rating value in ___________ next to the rater’s assessment.

A

red ink

105
Q

GM 324 PERFORMANCE EVALUATIONS

Under _________________ is the reviewing officer to change the rating value given by the rater.

A

no circumstances

106
Q

GM 324 PERFORMANCE EVALUATIONS

After the end of the formal interview, the sworn member shall sign, date, and receive a copy of his completed annual
performance evaluation form. The sworn member may also make written comments in _________ of the performance
evaluation form.

A

Part IV

107
Q

GM 324 PERFORMANCE EVALUATIONS

If a sworn member refuses to sign his performance evaluation form, the Supervisor so _____________, if given.

A

notes and records the
reason

108
Q

GM 324 PERFORMANCE EVALUATIONS

If sworn members are unavailable and cannot sign for their annual performance evaluations, the Supervisor will
document the reason, place a copy in the sworn member’s field file, and route the sworn member’s original
annual performance evaluation form to the __________________.

A

Manpower Allocations Detail

109
Q

GM 324 PERFORMANCE EVALUATIONS

If a sworn member disagrees with his annual performance evaluation rating, the sworn member shall indicate the
disagreement to the Supervisor. If an agreement cannot be reached between the Supervisor and the member, the
Supervisor shall inform the sworn member the performance evaluation rating may be appealed to the _______________.

A

reviewing
officer

110
Q

GM 324 PERFORMANCE EVALUATIONS

The sworn member’s appeal must be in writing using SAPD Form #6-NAR, Notification of Appeal Rights to
Performance Evaluation and submitted to the reviewing officer within ____________ after the sworn member has signed the performance evaluation form. The written appeal must state the reasons for the appeal and the points of disagreement.

A

five (5) working days

111
Q

GM 324 PERFORMANCE EVALUATIONS

The reviewing officer has ____________________ to investigate the appeal and respond to the sworn member in
writing as to the findings of the investigation. The decision of the reviewing officer is final.

A

ten (10) working days

112
Q

GM 324 PERFORMANCE EVALUATIONS

Supervisors shall make copies of all completed annual performance evaluation forms and new planning session
forms, with any attachments, and place the copies in the sworn members’ ____________________.

A

departmental field files

113
Q

GM 324 PERFORMANCE EVALUATIONS

Reviewing officer shall route all completed original annual performance evaluations forms, with any attachments to
the ______________________ by _____________ of each year for processing. All completed annual performance
evaluation forms routed within the Department are placed in sealed envelopes prior to being routed.

A

Manpower Allocations Detail

February 28

114
Q

GM 324 PERFORMANCE EVALUATIONS

The Manpower Allocations Detail shall forward a copy of any performance evaluation which has a “Below
Expectations” rating in any category to the ________________ for review.

A

Training Advisory Board

115
Q

GM 324 PERFORMANCE EVALUATIONS

The Manpower Allocations Detail shall forward all original annual performance evaluation forms to the ________________________.

A

Accounting
and Personnel Office

116
Q

GM 324 PERFORMANCE EVALUATIONS

All annual performance evaluation forms shall remain on file in Accounting and Personnel Office for a period of
__________ years.

A

three (3)

117
Q

GM 325 TRAINING CAREER DEVELOPMENT

The Training Advisory Board consists of nine (9) members as follows:

A
  1. The Commander of the Training Academy serves as a non-voting member of the Board.
  2. There are four (4) sworn members from within the Department. One each from the rank of Patrolman,
    Detective-Investigator, Sergeant, and Lieutenant.
  3. There is one (1) non-sworn member from within the Department
  4. There are three (3) public members from outside the Department.
118
Q

GM 325 TRAINING CAREER DEVELOPMENT

Board members serve a minimum of _______ years. The filling of scheduled vacancies will occur on a staggered
basis, such that no more than ___ percent of the Board will be replaced in any one year. Board members are eligible for re-appointment by the Chief of Police.

A

two (2)

50

119
Q

GM 325 TRAINING CAREER DEVELOPMENT

The Board will elect a Chairman and Secretary, to facilitate and record the minutes of the meetings. The
Training Academy Staff forwards the minutes to ________.

A

TCOLE

120
Q

GM 325 TRAINING CAREER DEVELOPMENT

The Board shall meet at least _____ each year to review any new proposed training developments.

A

once

121
Q

GM 325 TRAINING CAREER DEVELOPMENT

TYPES OF TRAINING PROVIDED TO MEMBERS:

A

A. Initial Licensing Training
B. In-service Training
C. Roll-Call Training
D. Specialized Training
E. Career Development
F. Non-Sworn Member Training
G. Remedial Training

122
Q

GM 325 TRAINING CAREER DEVELOPMENT

Training conducted at the unit level by management or supervisory personnel ____ consist of supervised
on-the-job training and roll-call training.

A

may

123
Q

GM 325 TRAINING CAREER DEVELOPMENT

_____________________ are responsible for providing members with advanced, specialized, and roll-call training that is not provided by the Training Academy.

A

Management and supervisory personnel

Sgt Study Exam (20 decks)

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