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General Orders > General Orders 900 > Flashcards

General Orders 900 Flashcards

1
Q

Employees who are absent for more than 30days and returning to a certified safety impact positions must provide what?

A

submit to drug test upon immediately returning to work

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2
Q

Who maintains a list of certified safety impact positions?

A

The Risk Management Division’s Employee Drug Testing Unit

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3
Q

Who determines if an employee is physically and psychologically fit for duty

A

The Administrative Personnel Committee

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4
Q

What is considered the benefit year?

A

Begins September 1 of each calendar year and continues August 31 of the next calendar year.

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5
Q

Which form is used to notify HSU of employees who are working transitional duty or who are unable to to work due to injury or illness

A

Injured or Ill Employees and Transitional Duty Report

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6
Q

How many hours prior to the start of the leave renders a request of leave as unscheduled leave?

A

less than 24hrs, unless approved by a supervisor as schedule leave

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7
Q

How soon shall an employee notify a direct supervisor or other on duty supervisor about tardiness or inability to report to work?

A

Before the employee’s shift begins

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8
Q

How many hours of Vacation time can be accrued?

A

maximum of 420 hours

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9
Q

What must employees who request to use over 240 hours of vacation time obtain prior to taking time off in any one calendar year?

A

Approval from their Assistant Chief or Civilian equivalent in writing via chain of command.

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10
Q

How long must employees be employed by the City of Houston to start accumulating vacation leave?

A

6 months

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11
Q

Upto how many hours can employees be paid for if the separate before the completing 6 months of service.

A

upto a maximum of 360 or 720 hours, depending on the employees comp date.

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12
Q

How much vacation time and money are employees/their beneficiaries entitled should they be forced to leave employment
(have completed 6 months or more of service)

A

entitled to full amount of employees salary for a maximum of 360 or 720 accumulated vacation hours, at the employees then current rate of pay.

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13
Q

What shall be updated if an employee is called back from vacation or if a vacation is scheduled but not taken?

A

The Kronos and SAP systems shall reflect actual status

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14
Q

At which level are vacation request scheduled?

A

At the divisional level.

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15
Q

Can employees transferring to a division bump another employee with lesser seniority out of a previously approved vacation period?

A

no they shall not

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16
Q

Who is given seniority of vacation requests within a division?

A

by seniority, except when application of seniority creates a void in personal skills, experience, or knowledge in a particular assignment.

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17
Q

Are newly hired employees entitled to vacation leave during their probationary period?

A

New hires shall not be granted vacation leave during probationary period, except for an emergency and as approved by their division commander.

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18
Q

What must a supervisor do upon receipt of a vacation request?

A

It shall be approved unless to do so would be unduly disruptive to the operation of the unit.

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19
Q

Who shall employees notify prior to reporting time and requesting they be given leave for that workday?

A

A supervisor

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20
Q

What may a supervisor request from an employee who calls in sick?

A

Shall grant the sick request, but may require a health care provider’s statement in any instance of potential abuse of sick leave.

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21
Q

Can employees who call in sick work ej’s or scheduled overtime within 24hrs following the start of the shift for which they called in sick?

A

No they shall not

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22
Q

How often does the divisional timekeeper provide a Sick Leave report to the division commander for employees who have used 64 or more sick leave hours in the benefit year?

A

every month

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23
Q

How soon shall an employee submit a health care provider’s statement after returning to work?

A

within 5 days

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24
Q

What shall an authorizing sick leave supervisor do if an employee fails to provide a health care provider’s statement?

A

Shall carry the employee as having been absent without approved leave and the event may be processed as an unauthorized absence.

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25
Q

Where are the documentation of employee’s health care providers kept?

A

In a locked cabinet which is subject to audit.

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26
Q

Does FMLA/workers comp count against the 64-hr sick leave threshold?

A

it shall not be

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27
Q

At what rate do employees in the Modified Sick Leave Plan earn sick leave?

A

at the rate of 4hours and 37 minutes each pay period with a final adjustment in August totaling 120hours per year.

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28
Q

Does unused sick leave have an accrual limit?

A

It has no limit, and is charged to the oldest accumulated leave and then, if necessary, to the sick leave earned during the current benefit year.

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29
Q

Do employees with illnesses that continue after all their sick leave has been used entitled to further sick leave benefits?

A

No they shall not be eligible for further sick leave benefits.

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30
Q

How many hours of preventative health care is given to employees, and how often?

A

8hrs each benefit year.

31
Q

Does wellness leave count against an employee’s CSL balance?

A

no it shall not be charged against CSL, but can be charged against Modified sick leave Plan.

32
Q

Does wellness count against the 64hr sick leave threshold?

A

No it shall not count toward the 64hr sick leave threshold.

33
Q

What is required for each wellness leave event?

A

A health care provider’s verification

34
Q

How long must new employees be employed before receiving wellness leave?

A

must be employed a full benefit year before they are eligible.

35
Q

Can wellness leave be used during the benefit year in which they are awarded?

A

Yes, they shall be used during the benefit year in which they are awarded.

36
Q

What is granted to CSL participants as a special incentive for not using more than 16hours of sick time during the preceding full benefit year?

A

Personal leave hours

37
Q

How many personal leave hours are earned for using 0 sick hours in the prior benefit year?

A

24hrs

38
Q

How many personal leave hours are earned for using 1-8hours sick hours in the prior benefit year?

A

16hrs

39
Q

How many personal leave hours are earned for using 9-16 sick hours in the prior benefit year?

A

8hrs

40
Q

How many personal leave hours are earned for using over 16 sick hours in the prior benefit year?

A

0hrs

41
Q

Are personal leave hours transferable to the next benefit year?

A

no they do not accumulate and must be used in during the benefit year in which they are awarded.

42
Q

How many days of military duty are employees allowed?

A

Up to 15 workdays per federal fiscal year. (Oct. 1-Sept 30) Will be reported in Kronos and SAP

43
Q

Absences in excess of 15 work days for military shall be charged to which employee time bank?

A

Vacation or compensatory time bank, provided employee has not been granted an unpaid leave of absence.

44
Q

What information must be given two weeks prior to the request of the effective date of military leave?

A

Military order shall be forwarded through the chain of command to the appropriate assistant chief or civilian equivalent.

45
Q

How many days are given to employees who have a death in their immediate family?

A

They are given three days leave per division commander authorization

46
Q

What is considered an immediate family member?

A

father, mother, sister, brother, husband, wife, child, grandparents, and other relatives, exceptions will be made by the division commander.

47
Q

From what time bank will additional funeral time be taken from?

A

Employees accrued paid leave banks

48
Q

What day of the week do division commanders send HSU an Injured or Ill Empl9yees and Transitional Duty Report?

A

Friday

49
Q

Can employees honor jury duty with no loss of pay?

A

Yes employees shall be permitted to serve with no loss of pay even if it occurs during their shift.

50
Q

What is the maximum allotted time for FMLA during the benefit year?

A

12 weeks

51
Q

When are employees eligible for FMLA benefits?

A

When they have worked for 12 months(no necessarily consecutively) and who have been physically at work for at least 1250 hours during the preceding 12 months.

52
Q

How many weeks of FMLA are employees who care for family members who have been injured in the line of duty on active duty in the Armed Forces given?

A

26 weeks of FMLA leave in a single 12month period. Combined total of 26 weeks of all types of FMLA leave during the single benefit year.

also known as Military Caregiver leave

53
Q

Who shall an employee notify when a possible FMLA leave situation arises.

A

their immediate supervisor and the HPD FMLA Coordinator in the FMLA section of the City of Houston Human Resources Department.

54
Q

From which time bank will FMLA be drafted from?

A

From an employee’s sick and vacation leave banks only, other types of accrued leave shall not be used.

55
Q

Is accrued paid leave counted against an employee’s 12 week FMLA entitlement?

A

Yes it shall be counted against the 12 week FMLA entitlement

56
Q

If a supervisor suspects an employee to be abusing FMLA benefits, who shall they contact?

A

HPD Office of Legal Services and the HPD FMLA Coordinator in the FMLA Section of the City’s Human Resource Department

57
Q

Which qualifying medical condition does not require APC notifications?

A

employees who are pregnant

58
Q

What is Tier 1 designation

A

includes civilian equivalents of commander and above and other employees as designated by the department. Tier 1 employees shall report to work unless otherwise directed.

59
Q

What is Tier 2 designation?

A

civilian personnel wihout immediate, specific emergency roles but who may be necessary to execute duties for the department. they are to be on call and required to report to work per a supervisor’s request.

60
Q

What format of notification do division commanders use to notify civilian employees under their command about their tier designation?

A

shall be in writing

61
Q

Who must employees request a leave of absence without pay from?

A

The Chief of Police via chain of command

62
Q

How many days may the Chief of Police grant as absence without pay?

A

as many as 14 consecutive calendar days for full time employees

63
Q

What must a requesting employee include in a request of unpaid leave?

A
  • Outline the reasons for the request
  • Include the effective date as to when leave without pay is scheduled to begin
  • Provide an anticipated return to duty date
64
Q

What must a commander include in an employee’s leave request recommendation?

A

shall include whether or not the employee is currently being evaluated and monitored by APC

65
Q

When do leaves of absences require approval by the Civil Service Commission?

A

when they are in excess of 14 calendar days but less than or equal to 180 calendar days

66
Q

When do leaves of absences require approval by City Council?

A

when requests are in excess of 180 calendar days.

67
Q

How many days of unauthorized absences does an employee resign their position, if they do not provide without good cause or notifying their supervisor?

A

after 3 days

68
Q

After how many days since their hire date are civilian employees required to complete TCIC/NCIC Criminal Justice Practitioner video course and the CJIS Compliance Security Awareness video course?

A

within 30 days

69
Q

After how many days since their hire date must civilian employees complete the HPD Civilian New Hire Orientation Course via training division?

A

within 90 days

70
Q

what months are the department training quarters?

A

Q1: Sept 1 - Nov 30
Q2: Dec 1 - Feb 28(Feb 29 if leap year)
Q3: Mar 1 - May 31
Q4: June 1- Aug 31

71
Q

To which quarterly training restrictions are civilian employees subject to?

A

scheduling mandatory in service training during the quarter containing their birth month.

72
Q

What is the ADR

A

Alternative Dispute Resolution Office that performs the administrative functions of the Employee Concern Resolution Program

73
Q

What rank is the ECRP Coordinator?

A

Assistant chief or Executive Assistant Chief to which ADR is assigned

74
Q

Who makes the final determination regarding issues eligible for resolution via ECRP process?

A

ECRP Coordinator

General Orders (5 decks)

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