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General Orders > General Orders 800 > Flashcards

General Orders 800 Flashcards

1
Q

Employees shall retain records in accordance with which legislative bodies.

A

Texas State Library and Archives commission, general ordersand city records control schedules

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2
Q

Employees shall notify who about any documents being sent or taken out of their division?

A

Their supervisor, seek guidance if any doubts exist regarding the sending or removal of an item.

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3
Q

Transitory Information

A

Records of temporary usefulness that are not an integral part of a records series of the department, are not regularly filed within the department record keeping system, and are required only for a limited period of time for the completion of any action by an employee or for the preparation of an ongoing case.

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4
Q

Who clarifies the classification of what is considered to be a record

A

Division Records Retention Officer

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5
Q

Who appoints the DRO

A

Chie of Police

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6
Q

What title does the DRO carry and from which division?

A

Deputy Director of the Officer of Planning and Date Governance

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7
Q

Which form must be used to designate the names of DRRO’s?

A

Harris County Department of Education Access Authorization Form

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8
Q

What must be provided to the DRO prior to destruction of paperwork and records?

A

A memo from the The Chief of Police and respective Command Staff Member of the division seeking the destruction of records.

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9
Q

Where must divisional corrective measures be record

A

In the annual records retention report sent to the DRO

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10
Q

Which common records must be kept by all commands and divisions?

A

Attendance records
Red Books
Personnel Files
Overtime Records

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11
Q

Who is authorized to make additions and corrections to the command and division attendance records and red books?

A

Only authorized personnel.

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12
Q

How many days does the City Attorney have to lodge an objection to the revision of a divisions records control schedule proposal?

A

40 days

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13
Q

Can government that are subject to litigation be destroyed?

A

No not until the litigation is finally settled and closed.

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14
Q

Can local governments records that are subject to a request under Chapter 552 (Texas Public Information Act) be destroyed?

A

No not until the request is resolved.

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15
Q

Is there a retention period for emails to be considered transitory?

A

No, and should be deleted as soon as they are no longer administratively valuable.

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16
Q

Can employees scan original documents in lieu of maintaining the original hard copy?

A

No the original copies shall be maintained in accordance with 800-12.

17
Q

Who compiles the department’s Annual Crime Report?

A

The Office of Planning and Data Governance based on NIBRs. Considered to be the official department crime report.

18
Q

Calls slips are also known as _____?

A

Event Display Record and contain a unique incident number.

19
Q

Where is all recorded HPD CAD event data stored?

A

CAD Event Warehouse, contained within the Crime Analysis Center and is maintained by HPD technology services, published on Intranet portal.

20
Q

What type of service/activity do supervisors utilize to for administrative purposes?

A

Directed Service, typically involve any activity tat is not in response to a citizens request for service or that is not self-generated by an officer.

21
Q

How many data groups does NIBRS collect criminal data from?

A

two, Group A and Group B

22
Q

What comprises of the Operational Crime Summary report that is compiled on a monthly basis?

A

Contains all the incident reports for the previous month that have been through the staff review process.

23
Q

How much of real time delay exists with the Operational Support system

A

near real-time

24
Q

Who reviews all HPD incident reports to ensure the appropriate crime codes are assigned accordingly?

A

Staff Review

25
Q

Which website does Records Division upload the monthly crime statistics prior to completion of a Operational Crime Summary Report?

A

Texas DPS

26
Q

Who publishes crime statistics on the department website?

A

Office of Public Affairs

27
Q

What is the hourly interval that crime event data is sent to the Crime Analysis Server

A

every 4 hours and once daily into COPLINK.

28
Q

Which division is responsible fo review and release of crime event data to universities, research institutions, open records requests, or other law enforcement agencies requesting HPD crime event statistics?

A

Office of Plannin

29
Q

Employees who are absent for more than 30days and returning to a certified safety impact positions must provide what?

A

Drug test upon immediately returning to work.

General Orders (5 decks)

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