General Orders 800 Flashcards
Employees shall retain records in accordance with which legislative bodies.
Texas State Library and Archives commission, general ordersand city records control schedules
Employees shall notify who about any documents being sent or taken out of their division?
Their supervisor, seek guidance if any doubts exist regarding the sending or removal of an item.
Transitory Information
Records of temporary usefulness that are not an integral part of a records series of the department, are not regularly filed within the department record keeping system, and are required only for a limited period of time for the completion of any action by an employee or for the preparation of an ongoing case.
Who clarifies the classification of what is considered to be a record
Division Records Retention Officer
Who appoints the DRO
Chie of Police
What title does the DRO carry and from which division?
Deputy Director of the Officer of Planning and Date Governance
Which form must be used to designate the names of DRRO’s?
Harris County Department of Education Access Authorization Form
What must be provided to the DRO prior to destruction of paperwork and records?
A memo from the The Chief of Police and respective Command Staff Member of the division seeking the destruction of records.
Where must divisional corrective measures be record
In the annual records retention report sent to the DRO
Which common records must be kept by all commands and divisions?
Attendance records
Red Books
Personnel Files
Overtime Records
Who is authorized to make additions and corrections to the command and division attendance records and red books?
Only authorized personnel.
How many days does the City Attorney have to lodge an objection to the revision of a divisions records control schedule proposal?
40 days
Can government that are subject to litigation be destroyed?
No not until the litigation is finally settled and closed.
Can local governments records that are subject to a request under Chapter 552 (Texas Public Information Act) be destroyed?
No not until the request is resolved.
Is there a retention period for emails to be considered transitory?
No, and should be deleted as soon as they are no longer administratively valuable.
Can employees scan original documents in lieu of maintaining the original hard copy?
No the original copies shall be maintained in accordance with 800-12.
Who compiles the department’s Annual Crime Report?
The Office of Planning and Data Governance based on NIBRs. Considered to be the official department crime report.
Calls slips are also known as _____?
Event Display Record and contain a unique incident number.
Where is all recorded HPD CAD event data stored?
CAD Event Warehouse, contained within the Crime Analysis Center and is maintained by HPD technology services, published on Intranet portal.
What type of service/activity do supervisors utilize to for administrative purposes?
Directed Service, typically involve any activity tat is not in response to a citizens request for service or that is not self-generated by an officer.
How many data groups does NIBRS collect criminal data from?
two, Group A and Group B
What comprises of the Operational Crime Summary report that is compiled on a monthly basis?
Contains all the incident reports for the previous month that have been through the staff review process.
How much of real time delay exists with the Operational Support system
near real-time
Who reviews all HPD incident reports to ensure the appropriate crime codes are assigned accordingly?
Staff Review
