Functions of Management

Question 1

What are the functions of management?

Answer 1

• Planning
• Organizing
• Motivating
• Delegating
• Directing
• Co-ordinating
• Controlling

Question 2

What is Planning?

Answer 2

This involves mapping out how to achieve particular goals. The manager usually decides what steps to take and then these steps are developed into a plan that he will follow.

Question 3

What is an example of Planning?

Answer 3

To increase sales of the organization’s products and services

Question 4

What is Organizing?

Answer 4

In organizing, after a plan has been establishes, managers need to structure their teams or departments and resources in accordance to the plan

Question 5

What is Directing?

Answer 5

In directing, managers have to ensure that all of the elements within their teams are aware and achieving the set targets and deadlines within the overall plan.

Question 6

What is controlling?

Answer 6

This is when the manager oversees all of the staff within teams to ensure everyone is on target to meet the aims that were developed in the planning stage.

Question 7

What is co-ordinating?

Answer 7

This refers to the manager overseeing that all personnel and departments are working together to achieve the overall aims.

Question 8

What is delegating?

Answer 8

This refers to giving a subordinate the authority to oversee a task assigned to them by the manager. The relieve the manager of some of their roles but the final responsibility remains with the manager.

Question 9

What is motivating?

Answer 9

This refers to reasons for behaving in a particular way. In a business, the managers wants their subordinates to give their best effort to achieving their plan and the organization’s aim.

Question 10

Why is co-ordinating important?

Answer 10

This is important because it is easy for individuals or groups to concentrate on their particular work without taking into account others involved in the overall scheme. The management can organize meetings with representative from each department so that everyone is kept aware.

Question 11

What is a benefit of the controlling function?

Answer 11

The manager could identify individuals or groups that are under-achieving. an corrective measures can be taken.

Question 12

TRUE/FALSE

Responsibility can be delegated

Answer 12

False

Question 13

What does the organizing function involve?

Answer 13

This involves recruitment of additional staff, assigning of tasks, and granting authority to personnel (an important feature of organizing).