Functional Analyst - Helpful Questions 2 Flashcards
A dispatcher needs to know the available staff for any given day. Laborers must track vacation time for the dispatcher to use.
Where can this be done?
A. Define Person Availability in the People application
B. Modify Person Availability in the People application
C. Define Person Availability in the Calendars application
D. Modify Person Availability in the Calendars application
B. Modify Person Availability in the People application
A company has a requirement to report on actual labor hours, materials, services and tools used as work progresses on a work order.
What is the earliest point in the basic life cycle a user can start reporting?
A. APPR B. COMP C. WMATL D. WAPPR Reveal Solution
A. APPR
A vendor requires a payment of 20% of the purchase price when the purchase order (PO) is sent and the company wants to withhold of the payment until 90 days after receiving the item before final payment is made.
How would this be accomplished?
A. A Purchase Requisition would be created and three invoices would be generated via the invoicing application. One invoice for 20%, one for 60% and one for 20%.
B. A Price Contract would be created with a payment schedule with an invoice of 20% at the time the PO is Approved, an invoice of 60% at the time the item is received and another invoice for 20% 90 days after receipt.
C. A Blanket Contract would be created with a payment schedule with an invoice of 20% at the time the PO is Approved, an invoice of 60% at the time the item is received and another invoice for 20% 90 days after receipt.
D. A Purchase Contract would be created with a payment schedule with an invoice of 20% at the time the PO is Approved, an invoice of 60% at the time the item is received and another invoice for 20% 90 days after receipt.
D. A Purchase Contract would be created with a payment schedule with an invoice of 20% at the time the PO is Approved, an invoice of 60% at the time the item is received and another invoice for 20% 90 days after receipt.
A company wishes to group its location records into a hierarchy to assist users in searching for assets.
How can this be accomplished?
A. Location Groups can be created and LIVE locations added.
B. Locations can be linked by using the Related Records tab in the Locations application.
C. Location records will need to be added to a network and can only include locations with an ACTIVE status.
D. Location records need to be added a system and can only include locations with an OPERATING type.
D. Location records need to be added a system and can only include locations with an OPERATING type.
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A company has assets at multiple locations that require maintenance. There is a requirement to have a single work order with charges rolled up to a single GL account.
How can that be achieved?
A. Create a task work order for each asset.
B. Create a child work order for each asset.
C. Add a job plan that has the assets associated.
D. Add the assets in Multiple Assets, Locations and Cls
D. Add the assets in Multiple Assets, Locations and Cls.
Hide Solution
An administrator has a requirement to create 44 new assets that each share a common configuration.
Which application can do this with a single action?
A. Assets
B. Item Master
C. Classifications
D. Asset Templates
D. Asset Templates
A user belongs to two non-independent security groups, Group A and Group B. Group A has a purchasing limit of $7000 and Group B has a purchasing limit of
$8000.
What is the purchasing limit of a user who belongs to both security groups?
A. $7000
B. $8000
C. $15000
D. $56000
B. $8000
Always is going to be the highest of the X security group purchasing limits.
What costing method should be used if the receipt cost of items that are the newest in stock is required?
A. LIFO
B. FIFO
C. Average
D. Standard
A. LIFO
Which report option provides multiple access points for an end user to run reports including the toolbar shortcuts of Browser View, Direct Print, Direct Print with
Attachments and direct access from application dialogs including Work Order Status Change and Inventory Reorder?
A. ERI
B. BIRT
C. Cognos
D. SQL Server
B. BIRT
An approved work order has been assigned an incorrect job plan.
How do you correct this?
A. Change the Job Plan Revision to the correct revision.
B. Clear the Job Plan field and enter the correct job plan.
C. Create a Follow-up work order with the correct job plan.
D. Select Remove Work Plan from the More Actions menu and enter the correct job plan.
Reveal Solution
C. Create a Follow-up work order with the correct job plan.
The user wants to have a new job plan reference an existing job plan so that the data in the existing job plan will be available without re-entering it.
What is the name of this feature?
A. Nested job plans
B. Job plan revisions
C. Job plan sequences
D. Attachment job plans
A. Nested job plans
check
A custom field has been added to the Work Order Tracking application to identify the inspector for environmental impacts of each work order.
What type of role is used to assign the work order to the environmental inspector?
A. Person
B. Person Group
C. A set of data related to the record
D. A set of data related to the login user
C. A set of data related to the record
check
A supervisor is required to report actual work hours by work order number.
With which statuses can this be accomplished? (Choose two.)
A. INPRG B. WAPPR C. CANCEL D. PNDREV E. COMPLETE
INPROG, COMPLETE
A fixed-schedule PM needs to be set up.
What other setting need to be selected in addition to the frequency value?
A. Alert Lead (DAYS) must equal 0
B. Alert Lead (DAYS) must be greater than 0
C. Use Last Work Order’s Start Date to Calculate Next Due Date? checked
D. Use Last Work Order’s Start Date to Calculate Next Due Date? unchecked
Reveal Solution
C. Use Last Work Order’s Start Date to Calculate Next Due Date? checked
A company has a requirement to have items in the storerooms to be reordered automatically.
How can this be achieved?
A. Reorder Escalation
B. Reorder Cron Task
C. Reorder “” Reorder Items
D. Reorder Direct Issue Items/Services
B. Reorder Cron Task
A company has a requirement to share calendar, classification, job plan, item description and PM data.
What needs to be created?
A. Single organization, single site environment
B. Multiple organizations with a shared site environment
C. Multiple organizations with one site per organization environment
D. Multiple organizations with multiple sites per organization environment
A. Single organization, single site environment
An engineer schedules a very complex asset report developed in BIRT. The engineer needs to set a feature to be able to retrieve the report contents from within
Maximo for very large files that are restricted by the email server.
Which feature does this?
A. Direct Print
B. Email with a File URL
C. Email with a File Attachment
D. REPORTSCHEDULE cron task
B. Email with a File URL
A company has a requirement to have labor certificates defined.
In which application can this be done?
A. Crews
B. People
C. Certifications
D. Qualifications
D. Qualifications
A master PM can be used to do which of the following?
A. Create a job plan revision.
B. Generate work orders for associated PMs.
C. Create associated PMs for an item’s location.
D. Change the status of work orders generated from associated PMs.
C. Create associated PMs for an item’s location.
An administrator has a requirement to ensure that purchase requisitions have been approved before being able to create purchase orders from them.
Which settings control this behavior?
A. Clear the Allow PO Creation From Unapproved PR? checkbox in Purchasing Options.
B. Clear the Allow PO Creation From Unapproved PR? checkbox on the purchase requisition.
C. Check the Require PR Approval on PO Creation? checkbox during the creation of the purchase requisition.
D. Check the purchasing option Require Approval to Convert PR to PO or Contract? (checkbox in Purchasing.
D. Check the purchasing option Require Approval to Convert PR to PO or Contract? (checkbox in Purchasing.
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A maintenance planner is in the process of planning time sensitive emergency maintenance work orders for a number of assets where items need to be reserved.
What reservation type should be used?
A. Soft
B. Hard
C. Urgent
D. Critical
B. Hard
A company wishes to create a location that is used during the receiving process when inspection occurs.
Which type of location is used?
A. A HOLDING location at the SITE level.
B. A CLEARING location at the ORG level.
C. A RECEIVING location at the SITE level.
D. An INSPECTION location at the ORG level.
Hide Solution
A. A HOLDING location at the SITE level.
A user is in the Inventory application and has enabled a record for edit mode. The user performs an operation that does not release it from edit mode.
Which operation is it?
A. Save action
B. Moving to Start Center
C. Running a query from the list tab of the application
D. Paging through records by using the Next and Previous links
A. Save action
A user has created a work order against asset ABC. A technician determines that asset ABC is faulty and it needs to be replaced. The technician replaces asset
ABC at the operating location with asset XYZ from a repair location.
What happens after the swap?
A. Asset locations have been swapped.
B. Asset identifiers have been swapped.
C. Inventory locations of the assets have been swapped.
D. The faulty asset ABC status at the operating location gets updated to OBSOLETE.
A. Asset locations have been swapped.
An administrator want to create a time based escalation point to evaluate to 30 days in the future.
What is the correct value to use in the Elapsed Time Interval field along with the Elapsed Time Attribute?
A. Today + 30
B. Sysdate + 30
C. +30 (positive 30)
D. -30 (negative 30)
D. -30 (negative 30)
A company would like to make full use of item assembly structures.
To which of the following records can they be applied? (Choose three.)
A. Items B. Assets C. Systems D. Locations E. Master PMs F. Classifications
A. Items
B. Assets
D. Locations
The supervisor has specified that the job plans be constructed so that the tasks on the work order will automatically start when the preceding task is complete.
What function on a job plan makes this possible?
A. Workflow
B. Conditions
C. Revisioning
D. Flow Control
D. Flow Control
Which of the following settings values will determine the number of items to be ordered during the reorder process?
A. Safety Stock
B. Reorder Point
C. Conversion Factor
D. Economic Order Quantity
D. Economic Order Quantity
A company has a requirement that certain GL Accounts expire.
In which application can this be defined?
A. Financial Periods
B. Cost Management
C. Chart of Accounts
D. Database Configuration
C. Chart of Accounts
What can be performed in the Assignments tab of Work Order Tracking?
A. Initiate an assignment into STARTED status.
B. Reassign from one person group to another.
C. Find an available crew for a type requirement.
D. Split an assignment to the labor code’s next working shift.
C. Find an available crew for a type requirement.
Maintenance is required on an asset at every 6,000 miles that uses job plan JP6K, and there is an additional Job Plan, JP18K, that is used at every 18,000 miles.
This Meter-Based Frequency PM has a frequency of 6,000 miles.
What are the correct sequence values to use on the Job Plan Sequence tab?
A. JP6K = 1 JP18K = 2
B. JP6K = 1 JP18K = 3
C. JP6K = 0 JP18K = 3
D. JP6K = 6 JP18K = 18
B. JP6K = 1 JP18K = 3
What is the reason to specify asset relationships?
A. To deploy assets.
B. To design the asset infrastructure.
C. To define a logical connection between separate assets.
D. To define how assets are allowed to behave when work is performed on them.
C. To define a logical connection between separate assets.
A company requires that laborers record the actual time they spent on a work order. The labor hours recorded are not automatically approved and the company does not want the laborer to have access to the Work Order Tracking application.
Which application would the laborers use?
A. Invoicing
B. Time Sheets
C. Labor Reporting
D. Activities and Tasks
C. Labor Reporting
check
A planner needs to combine a number of items to be used regularly that can be tracked by a single item number and issued to work orders.
How can this be achieved?
A. Using an item assembly structure.
B. Transferring the necessary items to a single bin.
C. Changing the item number of each included item.
D. Updating the physical count of the inventory record.
A. Using an item assembly structure.
The maintenance supervisor is gathering data to use to build job plans. Only certain job plan will be carried over to the work orders based on the conditions applied.
What data can have conditions?
A. Services, Tools, Assets
B. Labor, Tasks, Calendars
C. Labor, Services, Materials
D. Materials, Specifications, Tools
C. Labor, Services, Materials
A forecast has been made for a PM. The decision has been made to delete that forecast.
In which case is the forecast blocked from being deleted?
A. A reforecast is pending.
B. The forecast dates are unlocked.
C. A forecast can always be deleted.
D. The forecast dates have been locked
C. A forecast can always be deleted.
An administrator has a requirement to update the address of all company records associated with a certain vendor.
How can this be achieved?
A. Update the company set with the new address.
B. Update the vendor record and select Update Related Vendors?.
C. Update the company template and check the checkbox Roll Down?.
D. Update the company master record and check the checkbox Update Related Companies?.
D. Update the company master record and check the checkbox Update Related Companies?.
A company wants to trigger a PM based on a characteristic type meter.
How can this be accomplished?
A. Create a master PM and link to the characteristic on the Related Records tab.
B. Create a condition monitoring point and specify the PM on the upper or lower limit.
C. Create a PM against the asset and specify the meter on the Frequency tab of the PM.
D. Create an escalation based on the characteristic meter and trigger the PM via an action.
C. Create a PM against the asset and specify the meter on the Frequency tab of the PM.
A store manager needs to make changes to an asset via the Move/Modify action.
Which of the following changes can be made? (Choose two.)
A. Features B. Storeroom C. Asset's location D. Class description E. Parent/child relationship
C. Asset’s location
E. Parent/child relationship
A company is using Process Flow Control and wants to change the default values for Flow Start and Flow Complete statuses.
Where can these values be configured?
A. System Properties
B. Work Type settings
C. WOSTATUS Domain
D. Change Work Order Options action
B. Work Type settings
Which statement is true about routes?
A. A route can only be applied to a work order by a PM.
B. A route’s sequence numbers are fixed after it is activated.
C. A route can create work orders for locations or assets, not both.
D. Route Stops that become work order tasks cannot have job plans.
D. Route Stops that become work order tasks cannot have job plans.
To minimize Start Center load times, end users can see detailed KPI information from which application?
A. Analytics
B. KPI Viewer
C. KPI Manager
D. KPI Templates
B. KPI Viewer
A buyer runs a BIRT report which details Supplier Compliance. The buyer needs to further analyze the data in a spreadsheet to include an additional graph before reviewing the information with the manager.
Which process transforms the data?
A. Export
B. Preview
C. Application Export
D. Report Transformation
A. Export
A workflow process has been revised and the new revision made active.
What happens to records that had already been routed into that workflow process before this was done?
A. They continue running in the earlier revision.
B. They are removed from workflow and must be restarted manually.
C. They switch to running in the new revision as that is the only active revision.
D. They are removed from workflow and are started in the new revision by a cron task.
A. They continue running in the earlier revision.
A company has critical and time sensitive processes and tasks foe repairing assets. The company maintenance supervisor would like to be notified if any of the time sensitive tasks are overdue.
What application would the company use to configure this?
A. Workflow
B. Escalation
C. Cron Task
D. Interaction
B. Escalation
The business analyst for the purchasing department of a company is creating a workflow process for purchase requisitions. A requirement is to branch the process to different approval groups based on a cost evaluation.
Which method is used to implement this in Workflow Designer?
A. A condition node with an expression.
B. A manual input with a custom action list.
C. An interaction node to review the PR lines.
D. A call out to the purchasing thresholds of the roles.
A. A condition node with an expression.
A company wants to refuse receipt on 2 of 7 items from a single PO Line which does not require inspection.
Which procedure will accomplish this and maintain the correct inventory balance?
A. Save the Receipt, Click the Select Receipts to Void button, Change the quantity to 5.
B. Save the Receipt, Click the Select Items for Return button on the PO Line, Change the quantity to 2.
C. Save the Receipt, Click the Select Receipts to Void button, Select the PO Line, Change the Quantity to 5.
D. Save the Receipt, Click the Select Items for Return button on the PO Line, Save the receipt, Receive the PO again, but change the Quantity due to 5.
B. Save the Receipt, Click the Select Items for Return button on the PO Line, Change the quantity to 2.
Return Button on the po line, quantity to 2
A company is creating an ad hoc report indicating the number of days to complete a work order. This field is not in the database.
Which feature enables this field to be added to the report?
A. Format
B. Content
C. Calculate
D. Summaries
C. Calculate
An administrator needs to enable a prompt in the Organizations application for users to enter the Failure Class when completing or closing work orders.
Which option is used to enable this?
A. PM
B. Asset
C. Work Type
D. Safety Plan
C. Work Type
A quantity of 5 is received on a PO Line which has a quantity of 10. The user performed this receipt in error and wants to reverse the transaction.
Which is the most accurate statement?
A. The Select Receipts to Void function can be used.
B. The Select Receipts to Void function cannot be used when a partial receipt has been made.
C. The Select Items for Return function will not allow the user to receive the PO Line at the Later time.
D. The Select Receipts to Void function will not allow the user to receive the PO Line at a later time.
A. The Select Receipts to Void function can be used.
A supervisor has a requirement to group labor transactions by work order number while creating invoices in Labor Reporting.
How can this be achieved?
A. Check the Consolidate by Work Order checkbox for each transaction.
B. Enter the work order number, then enter each associated transaction.
C. Check the Group Labor by Work Order checkbox for each transaction.
D. Create an invoice for each work order, then enter each associated transaction.
A. Check the Consolidate by Work Order checkbox for each transaction.
A company needs to add the unit of measures for items, tool and services.
In which application can this be done?
A. Receiving
B. Storerooms
C. Asset Templates
D. Request for Quotations
A. Receiving
A company has users which perform a variety of roles from Planning, Purchasing, Maintenance and Management. The administrator needs to define which security groups to access which KPIs.
What application is used for this?
A. Users
B. KPI Manager
C. KPI Templates
D. Security Groups
B. KPI Manager
Incorrect meter readings have been taken for gauge meters and characteristic meters. The system administrator has been asked to correct the mistake.
How can the meter readings be corrected?
A. Add a new meter reading in the Assets application.
B. Add the correct meter readings in the Meters application.
C. Add the correct meter readings in the Meter Reading application.
D. Add the correct meter readings in the Preventive Maintenance application.
A. Add a new meter reading in the Assets application.
A planner is creating a list of various types of records that will eventually be added to work orders on the Plans tab to provide technicians with the required components to complete their work.
What types of non-set related records can be added? (Choose two.)
A. Items B. Tools C. Services D. Materials E. Standard Services
C. Services
D. Materials
A company has a requirement to temporarily give a user the privilege to run the application’s manual status change actions and specify this in a workflow process.
Which of the following actions would be used?
A. PVSTATUS and NOSTATUS
B. OKSTATUS and PVSTATUS
C. NOSTATUS and OKSTATUS
D. PVSTATUS, NONSTATUS and OKSTATUS
C. NOSTATUS and OKSTATUS
The organizational rules allow for labor hours entered by internal laborers to be automatically approved. An internal laborer records 44 hours of actual labor when only 4 hours were completed.
How can this be corrected?
A. Duplicate the work order and delete the incorrect entry.
B. This can be edited using the Labor Reporting application.
C. Record another labor transaction for that laborer subtracting 40 hours (-40)
D. Record another labor transaction for that laborer subtracting 40 hours (-40) and generate an Invoice.
C. Record another labor transaction for that laborer subtracting 40 hours (-40)
