Format of the Letter

Question 1

Factors to consider in writing a letter: PAPER USED

Answer 1

1. White paper
2. 18-20 substance/thickness
3. Avoid glossy paper
4. Can use framed bond-paper (with margin) or open-space bond-paper
5. Imaginary margin is 1 inch
6. Short bond-paper is letter, long bond-paper is for legal documents, A4 is considered as government paper

Question 2

• Contains the return address with the date n the last line.
• include a line before the date with a phone number or email address.
• It is on the left side

Answer 2

Heading

Question 3

Heading format

Answer 3

Name: bold & capitalized
Address: street name, brgy, zip code
Date: MM/DD/YYYY or DD/MM/YYYY

Question 4

•Used if you are part of an organization.
•Logos of the company/organization can be used.

Answer 4

Letterhead

Question 5

Letterhead format

Answer 5

Name of the company
Address of the company
Email
Fax number
Landline
Cellphone number

Question 6

•Address you are sending your letter to
•Always include title name such as Dr., Engr.,Prof.
•Do not put the address if you belong in the organization you are sending the letter to.

Answer 6

Recipient’s address

Question 7

Recipient’s address format

Answer 7

Name: Dr. MANUEL M. MUHU, PhD
Position of the recipient in the company: President
Address This University

Question 8

•Salutation or greeting in a business letter is always formal.
•It often begins with “Dear, (person’s name)”
•If you are unsure of the person’s gender, just ise their first name.
•The use of Ms., Mr., Mrs., Miss, & Mx.
•Miss = unmarried woman
•Ms. = does not indicate marital status used for general female

Answer 8

Salutations

Question 9

Salutation format

Answer 9

American format -> Dear, (person’s name) :
European format -> Dear, (person’s name) ,
Open punctuation -> Dear, (person’s name)

Question 10

Dateline format

Answer 10

American format -> MM/DD/YYYY
European format -> DD/MM/YYYY

Question 11

•The meat of your letter.
•Single space and left justify each paragraph.
•Use 1.5 spacing for short contents
•Position the content around the middle

Answer 11

Body

Question 12

Body format

Answer 12

Introduction: name & affiliation, introduction

Information & details: support your claim, if inquiry use bullet form

Call for action: suggested solutions, include personal contact information

Question 13

•A short & polite remark
•The close begins at the same jurisdiction as your date
•Capitalize the first word of your closing
•Leave 3-4 lines before the signature line
•A comma, colon, or open punctuation shall follow closing

Answer 13

Complimentary close

Question 14

Complimentary close format

Answer 14

Respectfully yours:
Respectfully yours,
Respectfully yours

Question 15

•Types out the name to be signed.
•This will include your first and last name, and middle initial is optional.
•You may put your title beforehand (Mr., Mrs., Dr.)
•The signature should be in blue or black ink

Answer 15

Signature line

Question 16

Signature line format

Answer 16

Signature
Franchezca Nicole De Guzman
Student