Exam revision Flashcards
Consequences of poor file management are…x3
Too many files which slows the system down and wastes time
Naming files incorrectly. This sis inefficient as it causes confusion and staff may not be able to find the work they need to do.
Files may be duplicated and out of date which causes employees to feel stressed trying to find the correct file. This can increase staff turnover.
Outline 4 key features of GDPR…
kept for no longer than necessary
used for registered purpose only
accurate and kept up to date
kept securely by using sophisticated methods to protect information e.g. data encryption
Security of people are…x3
Reception area which means staff and visitors have to sign in and out in reception which means they can keep track of who is in the office
Uniforms mean that staff can easily be identified as they will be wearing similar attire and those who aren’t supposed to be there can be highlighted.
Using keypads and locking doors. This prevents visitors and unwanted people from entering areas that the business want to keep private and restricted.
