Exam 4 Flashcards
(6.1.4) Whatarethedifferenttypesofworkschedulesavailableto civilianemployees?
Basic
Compressed
Flex
Overtime
(6.1.4) Whatarethedifferenttypesofleaveavailableforcivilian employees?
Annual
Sick
Admin
(6.1.4) Whatarethedifferenttypesofcivilianincentiveawards?
Monetary
Time-off
DoN Honorary Awards
(6.1.4) Whataretheformsofemployeediscipline?
Conduct (CFR 752)- promote the efficiency of govt service
Performance (CFR 432.1 and 432-02)- related to performance only
(6.1.4) Whatarethetypesofciviliandisciplinaryactions?
Preliminary Warnings or Informal Corrective Actions
Formal Disciplinary Actions
Adverse Actions
(6.1.4) What is the basic type of work schedule?
40 hrs/week for no more than 6 consecutive days
30 min lunch
~8.5 hrs work/day
(6.1.4) What is the compressed type of work schedule?
80 hrs/week in <10 days:
5 - 4/9: 80 hrs/9 work days
OR
4-10: 10 hrs/day for 4 days/week
(6.1.4) What is the flex type of work schedule?
Core hours (09-11, 13-15) and Flex hours (before/after)
(6.1.4) What is the overtime type of work schedule?
> 80 hrs/week
Request in advance
(6.1.4) When is annual leave entitled?
Always entitled unless specific business reason
Max = 240 hrs/yr + use/lose
Has to be approved
(6.1.4) When is sick leave entitled?
If employee is sick or if employee has to care for an immediate family member who is sick
Earn 4 hrs/pay period
(6.1.4) When is admin leave entitled?
Non-discretionary: military, court leave (e.g. jury duty, re place of work case), organ donation, funeral/pallbearer leave
Discretionary: bad weather, short closing, public interest activities
(6.1.5) What is a collective bargaining unit?
Agroupofemployeeswhoarerepresentedbyalaborunionintheir dealingswithagencymanagement.Theemployees mayormaynotpayunion dues. Uniformedmilitarypersonnelarenotconsideredtobeemployeesand CANNOTbepartofacollectivebargainingunit.
(6.1.5) What is official time?
Theuseofpaid,on‐the-clocktimeusedbyunionrepresentativesforthe conductofrepresentationalactivities
(6.1.5) ULPs are violations of what act?
Civil Service Act of 1978
(6.1.5) What are stages of labor relations?
Organizing Negotiation Mediation Impasse Grievance Process
(6.1.5) When do formal discussions occur?
TheUnion“shallbegiventheopportunitytoberepresentedatanyformaldiscussionbetweenoneormorerepresentativesoftheagencyandoneormoreemployees…ortheirrepresentativesconcerninganygrievances oranypersonnelpolicyorpracticeorothergeneralconditionofemployment”
(6.1.5) What are management’s rights?
- Tomakepersonneldecisionstoselect,layoff,assign,discipline,etc.
- Todeterminethemissionandorganizationoftheagency,andtoassignwork,etc.
- Todirecttheworkforceinaccomplishingthemissionoftheagency
(6.1.5) Who is the FLRA?
Theadministrativebodygivenprimaryauthorityovermostaspectsofthefederallabor‐managementrelationsprogram.
Determines:
•appropriatebargainingunits
•finaldecisionsonnegotiabilitydisputes •finaldecisionsonunfairlaborpracticecomplaints
•mayreviewarbitrationdecisions
(6.1.5) Who is the OGC?
ThepartoftheFLRAthatinvestigatesandprosecutesunfairlaborpracticecharges.
(6.1.5) Who is the ALJ?
AnofficialoftheFLRAwhoconductsunfairlaborpracticecomplainthearings andrendersrecommendeddecisions
(5.2.2) Whatarethe5objectivesoftheEDQP?
Professional education
Firm understanding of 5 ED cores competencies
Opportunity for senior EDs to observe/instruct EDs before 1440 desig
Common professional experience
Encourage career field certification for acq corps/community
(5.2.2) What are the 5 milestones of the EDQP?
Acceptance Postgrad Education Basic Course Grad Qual Tour Certification
(5.2.2) What is the EDQP Hierarchy?
- DesignatorAdvisor: COMNAVSEA
- TechnicalAdvisoryBoard(TAB): AllEDFlags
- EngineeringDutyQualificationBoard(EDQB): Seniorcommunityrepresentation
- EDOSchool: Oversight&administration
- CertifyingOfficer
- CounselingOfficer
- Candidate(you)
(5.2.2) What are the 10 responsibilities of an EDQP candidate?
- SatisfyallrequirementsforentranceintotheEDCommunity
- TechnicalMaster’sDegreeleadingtoanapprovedsubspecialtycode
- SatisfactorilyCompleteEDOBasicCourse
- Completecommand‐specificcertificationprogramincludingLean/Quality training&3‐day(minimum)CIVPERScourse
- CompleteProcessImprovementPaper
- PursueDAWIAcertificationasdefinedincommand‐specificprogram
- Performsatisfactorilyduringqualificationtour
- SatisfactorilycompleteOralExaminationwithin2years
- Initiateextensionrequestswhencircumstanceswarrant
- SubmitfeedbackregardingEDCourseandEDQPprocesstoCO,EDOSchool
(6.1.3) Whatarethethreetheoriesofdiscrimination?
Disparate Treatment
Adverse Impact
Denial of Reasonable Accommodation
(6.1.3) What are the 3 phases of Federal sector discrimination complaint process?
Informal
Formal
Appellate
(6.1.3) Whatarethetypes of sexual harassment?
Quid pro quo
Hostile work environment
(6.1.3) Whataremanagement’sresponsibilitieswhennotifiedofdiscrimination complaints?
- Contact EEO office
- Respond to the complaint in a timely manner
- Notify complaining party of findings
- Take appropriate action
- Set the tone, lead by example
(6.1.3) Doesmanagementgettodeterminepotentialcompensatorydamages?
No- that is done by the administrative judge (AJ) and paid for by UIC.
(3.1.5) Whoprimarilycoordinatesbudgetsubmissionprocessandexecution managementforGFcommands?
Echelon II BSOs
(3.1.5) Is NSWCPanamaCity GF or NWCF?
NWCF
(3.1.5) Is PortsmouthNavalShipyard GF or NWCF?
GF
(3.1.5) Amissionfundedorganizationisfinanciallysuccessfulif…
budget is such that allocated funds are adequate to execute mission but not excessive; work gets done w/in allocated funds
(3.1.5) In an NWCF command, the customer pays for…
all costs (indirect and direct)
(3.1.5) ANWCFcommandisfinanciallysuccessfulif…
set pricing such that revenues and expenses break even over time; zero balance
(3.1.5) Whatarethecomponentsofthestabilizedlaborrate?
SLR = Direct Labor + All Indirect Expenses + AOR Recoup
(3.1.5) Whattypeoffundingdocumentisappropriateif OMNfunds are to be used over two fiscal years?
Project order in order to extend into following FY
(3.4.3) Which organization is the type commander for cyber?
Navy Information Forces
(3.4.3) Which organization is the Navy’s component commander to US Cyber command?
Fleet Cyber Command
(3.4.3) What process does DoD use to “bake in” cybersecurity in acquisition programs?
Risk Management Framework (RMF)
(3.4.3) When is the Cybersecurity strategy implemented in the lifecycle and how often is it updated?
The Cybersecurity strategy annex to the Program Protection Plan is a statutory requirement starting at M/S A and updated at each M/S thereafter
(3.4.3) How is cybersecurity implemented in the Acquisition Process?
Cybersecurity is a subset of the Program Protection Plan
(3.1.5) What is the Stabalized Labor Rate (SLR) and when is it negotiated?
The rate paid by customers for work done by a NWCF activity. It is set one year before budget execution.
(3.1.5) What is a funding document in the context of field activity financial management?
A vehicle for the transfer of funds from one activity to another in exchange for services.
(3.1.5) What are the two major kinds of funding documents used and their major stipulations?
Work Request: Work must be completed before expiration of funds cited
Project Order: Funds remain available after expiration, but there can be no increase in scope.
(3.1.5) What are the minimum requirements for inclusion into the NWCF?
Identified output of products and services
Buyer-seller relationship
More than one customer
Customers paying for output are identified
Accounting system to collecting costs
(3.1.5) What are the analogies for Mission Funded vs NWCF activities and give and example of each
Mission: Checking account, Maintenance activities
NWCF: Line of Credit, SYSCOM activities
(3.3.7) What are the three major environmental regulations that were discussed?
Clean Air Act (CAA)
Clean Water Act (CWA)
Resource Conservation and Recovery Act (RCRA)
(3.3.7) What is the major function of the CCA?
Protect the air by reducing or eliminating air pollutants through regulation
(3.3.7) What is the major function of the CWA?
Control water pollution via the National Pollutant Elimination System permit program for point sources and navigable waters.
(3.3.7) What is the major function of RCRA?
Cradle to grave control of hazardous waste.
(3.3.7) what is the DoD 5000 requirement for environmental compliance for acquisition programs?
prevent, mitigate, remediate environmental damage
address environmental issues early in development
evaluate alternatives to reduce environmental impact
(4.1.4) What are the purposes and advantages of using an AIT?
– When the technical and/or specific nature of the work requires an AIT
– To obtain substantial government financial savings
– To accomplish installations in a short timeframe
– Substantial “lessons learned” can be obtained from re‐using the same team
– To accomplish on large number of ships in short period of time
(4.1.4) Who performs AIT installations?
Military
Civilian
Contractor
or combination of all three
(4.1.4) What is the role of the RMMCO?
– Regional Maintenance Center‐aligned Fleet‐chartered organization which
serves as the primary point of entry for all waterfront related alteration and
maintenance activities.
– Serves as the “gate keeping” office for AIT check‐in and checkout; may be
referred to as the “Gate Keeper”
– Ensures that AIT is in compliance with required parts of the NAVSEA Tech Spec
9090‐310
– Ensures the Fleet receives the required logistics deliverables for self-sufficiency
(ex. Technical Manuals, Update drawings, Parts Lists)
(4.1.4) What document is used during planning to promote discussion between stakeholders?
Memorandum Of Agreement (MOA)
(4.1.4) What is the job of AIT?
AIT is a self-sufficient team organized to rapidly and efficiently install alterations that have been developed and approved IAW Fleet Modernization Program (FMP)/Navy Modernization Program (NMP) procedures
(4.1.4) Why do we use AIT?
– When the technical and/or specific nature of the work requires an AIT
– To obtain substantial government financial savings
– To accomplish installations in a short timeframe
– Substantial “lessons learned” can be obtained from re‐using the same team
– To accomplish on large number of ships in short period of time
(4.1.4) What are the functions of the “gate keeper”
- Primary point of entry for all waterfront related alteration and maintenance activities.
- AIT check-in and checkout
- Ensures compliance with required parts of the NAVSEA Tech Spec 9090-310.
- Ensures the Fleet receives the required logistics deliverables for self-sufficiency.
(4.1.4) what is the process for integrating AIT into the work environment?
MOA
(3.7.2) What are the 5Ms of manufacturing?
- Material
- Machinery
- Method
- Manpower
- Measurement
(3.7.2) What are the three methods of controlling manufacturing cost?
- Process proofing
- Variable analysis
- Statistical Process Control (SPC)
(3.7.2) What are the two problem solving techniques?
- 5 Whys
- Multi-voting
(3.7.2) What is the DoD policy on quality systems.
Current DoD guidance allows contractors to define and use their preferred quality management system as long as it meets program objectives.
(6.1.2) What is the FLSA?
- OVERTIME
- does away with child labor, equal pay for equal work, minimum wage
- non-exempt: covered employees receive overtime pay
- exempt: not covered employees not automatically entitled to overtime
(6.1.2) What is a PD, JD, and GLD w addendum?
PD- statement of duties/responsibilities compromising the work assigned to civilians
JD- same as PD except for WG employees
GLD w addendum- PD w more specifics: statement of duty, pay plan, and whether they require a physical
(6.1.2) What are the methods used for filling civilian vacancies?
Merit Competition Special Programs Mando Placement Outsourcing Temp options
(6.1.2) What are the civilian pay plans?
WG GS DEMO SSTM SES
(6.1.2) What are other forms of civilian pay besides the basic pay plans?
Special salary
Environmental pay
Federal Employee Comparability Act
Locality Pay
(3.5.8) What are the life cycle phases of a facility?
Planning Design Construction Sustainment Disposal
(3.5.8) What are the specific considerations for facilities?
Funding Equipment installation Public-Private Venture BRAC Civil works projects
(3.7.1) What can be done to design for producibility?
Design parts for fabrication Multi-function parts Minimize fabrication requirements Use standardized components Modular approach Minimize total parts
(3.5.8) When must MILCON dollars be requested?
All design/construction >$750k
Must not increment to avoid
(3.7.1) What percent of total life cycle costs does production and deployment take?
13-25%
(3.7.1) What percent of total life cycle costs are determined by what milestones?
A: 70%
B: 80%
C: 90%
(3.7.1) What are the 9 elements of an industrial process and which can be easily influenced by a PM?
Influenced: Design, Materials, Costs/Funding, Process capabilities, QA, Manufacturing plan
Not Influenced: Technology/Industrial base, Personnel, Facilities
(3.7.1) What can be done to design for producability?
Design parts for fabrication
Multi-function parts
Minimize fabrication requirements
Use standardized components
(3.7.3) What are the 3 industry-recognized best practices?
Theory of Constraints
Six Sigma
LEAN
(3.7.3) What are the 5 principles of LEAN thinking?
Value Value System Flow Pull Perfection
(3.7.3) What is the definition of LEAN?
Continuous improvement system focused on removing waste from a value stream
(3.7.3) What are the 4 tools used in Rapid Improvement Events?
One piece flow
5S
Pull
Standard work
(3.7.3) What are the types of waste?
Transporting Inventory Over-processing Over-production Motion Waiting Defects Under utilization of employees
(3.7.3) What is Takt time?
Available production time divided by rate of customer demand
(3.7.3) What is visual control?
Placement in plain view of all tools, parts, production activities and indicators
(3.7.3) What is Poka Yoke?
mistake-proof
(3.7.3) What is Kanaban
visible record or signal used to control flow
(3.7.1) What are the trade-offs in the manufacturing process?
Life cycle costs
Producibility
Technical performance
(6.1.2) What are methods used for reducing civilian staffing?
ReductioninForce(RIF)-MustgetpermissiontoconductaRIF
SeparationIncentiveProgram(SIP)-NospecialpoolofmoneyforSIP
VoluntaryEarlyRetirementAuthority(VERA)-NospecialpoolofmoneyforVERA; LikeSIP,VERApaidforthroughvacancy
Furlough- Onlymission-criticaldesignatedemployeesworkduringafurlough
(3.7.3) What is LEAN NOT?
LEANisnot: –Cleanup/housekeepingprogram –Aninventoryreductionprogram –Resourcemanagementprogram –Personnelreductioninitiative –Processtoimprovetechnicalperformance
(3.7.3) What are the 5S’s?
–Seiri‐Sortandscrap –Seiton–Straighten(organizeandlabelforeasyuse) –Seiso‐Scruborshine –Seiketsu–Systemize(conductdaily) –Shitsuke–Sustain(formahabit)
(6.1.3) What are the 10 bases for discrimination?
- Race/Color
- NationalOrigin
- Sex‐based(Gender,GenderIdentity,SexualOrientation)
- Religion
- Age(over40)
- Disability(PhysicalorMental)
- Retaliation(akaReprisal)
- Equalpayandcompensation
- Pregnancy
- GeneticInformation
(6.1.3) What is the definition of hostile work environment?
Harassmentsufficientlysevereorpervasivetoaltertheconditionsofthe recipient’semployment.
Thiscreates:
•Anabusiveworkingenvironment
•Detractsfromtheemployee’sperformance
•Discouragesemployeefromremainingonthejob
•Discouragesemployeestocompeteforpromotions
Determinationofsuchanenvironmentisbasedonassessmentofthe frequencyofconduct,severity(physicaland/orverbal),andwhetherit unreasonablyinterferedwithworkperformance.
(6.1.3) How should a supervisor respond to a report of sexual harassment?
BeSMART:
–SeparateandInvestigate
–MaintainConfidentiality
–Affordtheemployeetherighttoseekrelief
–RetaliationmustNOToccur
–Takeappropriateactionbasedonthecircumstances
